Secretary to School Principal Job at Scarsdale Public Schools in Village of Scar

Job Title

Secretary to School Principal at Scarsdale Public Schools.

Purpose

Under general supervision, provides executive-level secretarial and administrative support to the School Principal, ensuring efficient school office operations.

Essential Functions

Communications Management

• Serves as the professional and welcoming face of the school office, fostering positive relationships with students, staff, families, and community members.
• Answers telephone calls, greets visitors, and responds to inquiries in person, by email, or by phone, routing requests to the appropriate party as needed.
• Opens, sorts, and screens incoming physical and electronic mail; answers routine correspondence and forwards items requiring the Principal’s attention.

Executive Support & Office Management

• Provides high-level administrative support to the Principal by preparing correspondence, composing routine communications, and maintaining confidentiality.
• Oversees daily office operations, applying thorough knowledge of district policies and procedures to ensure efficiency and accuracy.
• Organizes and maintains paper and electronic filing systems to keep materials accessible and secure.

Technology & Data Management

• Operates office equipment including computers, printers, copiers, scanners, and laminators to produce documents and materials.
• Learns and manages office-related technology programs in use, including Infinite Campus, School Dismissal Manager, EdData, NVision, etc.
• Compiles and organizes data for reports, correspondence, and presentations, supporting both routine clerical tasks and administrative decision-making.

Purchasing and Supply Management

• Responsible for the purchasing and distribution of all supplies and materials needed for office and school operations.
• Anticipates the Principal’s needs and proactively addresses matters requiring attention to enable focus on leadership priorities.
• Uses standard office software and technology to prepare correspondence, schedules, and documents.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Qualifications

• High school diploma or equivalent required; additional coursework in office administration preferred.
• Excellent verbal and written communication skills and a welcoming, professional demeanor.
• Strong organizational, time management, and interpersonal skills, with the ability to prioritize multiple tasks.
• Proficiency in Microsoft Office and Google Workspace applications.
• Knowledge of office operations, recordkeeping, and purchasing procedures.
• Ability to handle confidential information with discretion.
• Experience in a school or educational setting preferred.

FLSA Status

Non-exempt.

Seniority Level

Entry level.

Employment Type

Full-time.

Job Function

Administrative.

Scarsdale Public Schools is an Equal Opportunity Employer.