Messana Hydronic Technologies
Inventory and Order Management Specialist
Messana Hydronic Technologies, Capitola, California, United States, 95010
Inventory and Order Management Specialist
Location:
Soquel, CA
Employment Type:
Full-Time
Salary:
$65,000 – $95,000 /year, depending on experience and qualifications (+ benefit).
Company:
Messana Hydronic Technologies
Messana Hydronic Technologies is seeking a highly organized and detail‑oriented Inventory and Order Management Specialist to oversee our inventory operations, procurement process, and sales order fulfillment workflows within NetSuite. This role requires strong analytical skills, hands‑on experience with data management (especially Excel and CSV imports), and the ability to work within a fast‑paced, high‑growth environment.
Key Responsibilities
Manage inventory and item records in NetSuite, including item creation, categorization, and regular updates to pricing and inventory levels.
Process and fulfill sales orders, coordinate shipments, and ensure timely delivery to customers.
Maintain relationships with freight carriers and freight forwarders; obtain quotes and schedule pickups.
Track and communicate order status updates to internal teams and customers.
Prepare and import large datasets via Excel/CSV to maintain item data and perform mass updates.
Build and maintain NetSuite Saved Searches and reports to monitor inventory levels, backorders, and purchasing needs.
Support purchasing activities by generating Purchase Orders (POs) and managing vendor relationships.
Maintain a clean and accurate inventory database, including item classifications.
Required Qualifications
Proficiency in Excel, including formulas, filters, pivot tables, and CSV imports/exports.
Experience using NetSuite or similar ERP for item management and order processing.
Strong organizational and analytical skills with attention to detail.
Proven ability to manage large datasets and maintain data accuracy across systems.
Clear and professional written and verbal communication skills.
Ability to work independently and proactively solve problems.
Nice to Have
Previous experience in inventory, purchasing, or order management, preferably in a manufacturing or distribution environment.
Experience with freight coordination (LTL, DHL, UPS, FedEx, freight forwarders).
Background in HVAC, hydronics, or technical products is a plus.
Knowledge of import/export processes, international shipping, or HTS codes.
Growth Potential This role offers strong growth opportunities within Messana. As we scale operations, this position may evolve to include warehouse oversight and broader supply chain responsibilities. We are looking for someone ready to grow with us.
Generous vacation time and paid holidays.
Health, dental, and vision benefits package.
401(k) with employer match.
Opportunity for career advancement as the company grows.
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Soquel, CA
Employment Type:
Full-Time
Salary:
$65,000 – $95,000 /year, depending on experience and qualifications (+ benefit).
Company:
Messana Hydronic Technologies
Messana Hydronic Technologies is seeking a highly organized and detail‑oriented Inventory and Order Management Specialist to oversee our inventory operations, procurement process, and sales order fulfillment workflows within NetSuite. This role requires strong analytical skills, hands‑on experience with data management (especially Excel and CSV imports), and the ability to work within a fast‑paced, high‑growth environment.
Key Responsibilities
Manage inventory and item records in NetSuite, including item creation, categorization, and regular updates to pricing and inventory levels.
Process and fulfill sales orders, coordinate shipments, and ensure timely delivery to customers.
Maintain relationships with freight carriers and freight forwarders; obtain quotes and schedule pickups.
Track and communicate order status updates to internal teams and customers.
Prepare and import large datasets via Excel/CSV to maintain item data and perform mass updates.
Build and maintain NetSuite Saved Searches and reports to monitor inventory levels, backorders, and purchasing needs.
Support purchasing activities by generating Purchase Orders (POs) and managing vendor relationships.
Maintain a clean and accurate inventory database, including item classifications.
Required Qualifications
Proficiency in Excel, including formulas, filters, pivot tables, and CSV imports/exports.
Experience using NetSuite or similar ERP for item management and order processing.
Strong organizational and analytical skills with attention to detail.
Proven ability to manage large datasets and maintain data accuracy across systems.
Clear and professional written and verbal communication skills.
Ability to work independently and proactively solve problems.
Nice to Have
Previous experience in inventory, purchasing, or order management, preferably in a manufacturing or distribution environment.
Experience with freight coordination (LTL, DHL, UPS, FedEx, freight forwarders).
Background in HVAC, hydronics, or technical products is a plus.
Knowledge of import/export processes, international shipping, or HTS codes.
Growth Potential This role offers strong growth opportunities within Messana. As we scale operations, this position may evolve to include warehouse oversight and broader supply chain responsibilities. We are looking for someone ready to grow with us.
Generous vacation time and paid holidays.
Health, dental, and vision benefits package.
401(k) with employer match.
Opportunity for career advancement as the company grows.
#J-18808-Ljbffr