ADC Management Services
Senior Admin Support (Records Management)
ADC Management Services, Arlington, Virginia, United States, 22201
Senior Admin Support (Records Management)
Arlington, VA
Paid Holidays, sick leave and vacation.
Benefits Offered Medical, Dental, Vision, Life, STD, LTD & 401k plans
Employment Status Full-Time
GENERAL SUMMARY
Education : College degree required in business or information management and/or related certifications
Experience : At least 10 total years of related work experience
At least 5 years of records management experience, including Freedom of Information Act information management
BASIC SKILLS/REQUIREMENTS
Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
Possess the ability to respond flexibly and to provide rapid assistance in a time‑sensitive environment.
Possess strong organizational and customer service skills.
U. S. Citizenship.
Ability to obtain and retain a “SECRET” security clearance.
Strong computer skills (database, word processing, and data entry skills).
Excellent written and verbal communication skills.
Commitment to innovative and quality customer service.
Physical ability to move large number of files and/or file boxes.
Ability to provide on‑site technical support, troubleshooting issues with AV equipment during events.
Ability to manage multiple tasks, prioritize work, and meet deadlines.
Ability to identify and resolve complex problems.
Experience in creating and implementing records management policies, procedures, and retention schedules.
Experience evaluating program effectiveness and recommending improvements.
Experience providing training and technical assistance to staff.
Experience with Records Management; Records Management training, or certificate, preferred.
Experience with administrative services like office management, building and facilities management, human resources, and/or policies and procedures.
POSITION SUMMARY The U.S. Trade and Development Agency (USTDA) supports the development of overseas infrastructure projects that advance the shared strategic interests of the United States and its overseas partners. These projects offer opportunities for the export of trusted U.S. solutions, including technology, goods, and services that support U.S. jobs. This opportunity provides program and administrative support services, primarily in support of, but not limited to, the Agency’s records management program, from origination of the records through their eventual disposition and disposal.
Duties include
Maintain USTDA’s Central Agency Files (CAF).
Inventory and organize documents in an electronic database for storage on the agency’s shared directory or intranet for easy reference.
Provide assistance to agency staff on the identification of CAF documents for incorporation into the database.
Serve as primary Point of Contact (POC) for records management, to include
receiving official Agency documents (administrative or programmatic) from the USTDA staff to initiate creation of new files, develop the file structure (content), scan, label, organize the material, circulate files, establish filing procedures, take inventory, control access, ensure quality control, and ensure that proper file retention policies are followed.
Perform scanning, copying, etc., to convert agency files and documents from hard copy to electronic files.
Serve as USTDA’s technical expert (Records Custodian) and primary POC to interact with the National Archives and Records Administration (NARA) to ensure that the Agency’s disposition, transfer, and archiving of electronic records are compliant with NARA policies and requirements.
Serve as lead for assisting the Agency in the establishment of records schedules for electronic records and email to ensure identification, disposition, and transfer of records meet NARA requirements.
Inventory, organize, and schedule the transfer of Agency records for storage or archiving on an annual basis.
Provide Records Management information to all incoming Agency staff.
Conduct an onboard records briefing and complete employee records certification of records briefing and Records Management Exit Interviews before staff offboard on the management/transition/storage of email and official Agency records.
Support Freedom of Information Act (“FOIA”) Program.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ADC Management Services Inc. is an Equal Opportunity Employer
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Paid Holidays, sick leave and vacation.
Benefits Offered Medical, Dental, Vision, Life, STD, LTD & 401k plans
Employment Status Full-Time
GENERAL SUMMARY
Education : College degree required in business or information management and/or related certifications
Experience : At least 10 total years of related work experience
At least 5 years of records management experience, including Freedom of Information Act information management
BASIC SKILLS/REQUIREMENTS
Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
Possess the ability to respond flexibly and to provide rapid assistance in a time‑sensitive environment.
Possess strong organizational and customer service skills.
U. S. Citizenship.
Ability to obtain and retain a “SECRET” security clearance.
Strong computer skills (database, word processing, and data entry skills).
Excellent written and verbal communication skills.
Commitment to innovative and quality customer service.
Physical ability to move large number of files and/or file boxes.
Ability to provide on‑site technical support, troubleshooting issues with AV equipment during events.
Ability to manage multiple tasks, prioritize work, and meet deadlines.
Ability to identify and resolve complex problems.
Experience in creating and implementing records management policies, procedures, and retention schedules.
Experience evaluating program effectiveness and recommending improvements.
Experience providing training and technical assistance to staff.
Experience with Records Management; Records Management training, or certificate, preferred.
Experience with administrative services like office management, building and facilities management, human resources, and/or policies and procedures.
POSITION SUMMARY The U.S. Trade and Development Agency (USTDA) supports the development of overseas infrastructure projects that advance the shared strategic interests of the United States and its overseas partners. These projects offer opportunities for the export of trusted U.S. solutions, including technology, goods, and services that support U.S. jobs. This opportunity provides program and administrative support services, primarily in support of, but not limited to, the Agency’s records management program, from origination of the records through their eventual disposition and disposal.
Duties include
Maintain USTDA’s Central Agency Files (CAF).
Inventory and organize documents in an electronic database for storage on the agency’s shared directory or intranet for easy reference.
Provide assistance to agency staff on the identification of CAF documents for incorporation into the database.
Serve as primary Point of Contact (POC) for records management, to include
receiving official Agency documents (administrative or programmatic) from the USTDA staff to initiate creation of new files, develop the file structure (content), scan, label, organize the material, circulate files, establish filing procedures, take inventory, control access, ensure quality control, and ensure that proper file retention policies are followed.
Perform scanning, copying, etc., to convert agency files and documents from hard copy to electronic files.
Serve as USTDA’s technical expert (Records Custodian) and primary POC to interact with the National Archives and Records Administration (NARA) to ensure that the Agency’s disposition, transfer, and archiving of electronic records are compliant with NARA policies and requirements.
Serve as lead for assisting the Agency in the establishment of records schedules for electronic records and email to ensure identification, disposition, and transfer of records meet NARA requirements.
Inventory, organize, and schedule the transfer of Agency records for storage or archiving on an annual basis.
Provide Records Management information to all incoming Agency staff.
Conduct an onboard records briefing and complete employee records certification of records briefing and Records Management Exit Interviews before staff offboard on the management/transition/storage of email and official Agency records.
Support Freedom of Information Act (“FOIA”) Program.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ADC Management Services Inc. is an Equal Opportunity Employer
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