Field Office Assistant Job at Ultimate Staffing in Rancho Cordova
Ultimate Staffing, Rancho Cordova, CA, US
Field Office Assistant - Construction
Location: Rancho Cordova, CA
Schedule: Monday-Friday, 8:00 AM - 5:00 PM
Pay: $25 per hour
We're seeking a dependable Field Office Assistant to support the daily operations of an active construction site in Rancho Cordova. This role plays a key part in keeping the project organized, compliant, and on schedule by managing administrative tasks and coordinating communication between the field and main office.
Key Responsibilities:
Collect, review, and organize daily field reports from superintendents and foremen
Maintain permits, insurance certificates, and safety documentation for compliance
Gather and verify crew timecards; enter data into payroll systems
Greet and manage site visitors, vendors, and inspectors; ensure orientation forms are completed
Track office and site supply inventory, and place orders as needed
Manage incoming and outgoing mail and deliveries
Schedule and assist with safety meetings and toolbox talks
Preferred Experience & Tools:
Construction administration or field office experience
Familiarity with ACC (construction management software) and timekeeping systems such as Vista Viewpoint
Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.