Legal Secretary-Litigation Defense Job at Adams & Martin Group in San Francisco

Adams & Martin Group provided pay range

This range is provided by Adams & Martin Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$38.00/hr - $45.00/hr

SR. Business Solutions Manager at Adams & Martin Group

A rapidly growing mid‑sized litigation law firm seeks an experienced Litigation Secretary (Legal Secretary/Practice Assistant or Practice Specialist) to work in our San Francisco office.

Primary Responsibilities

• E‑filing and/or hard copy filings with courts; Prepare legal documents using correct formatting, based on local rules of the court
• Timely send correspondence and client documents
• Schedule conference rooms for client meetings and depositions; arrange technology requirements
• Communicate with clients, vendors and opposing counsel
• Keep current with Insurance Litigation Guidelines
• Process invoices and submit to accounting department for payment
• Copy, scan, print and fax documents
• Document Preparation, Filings, Trial Preparation
• Calendaring all events in ProLaw and Microsoft Outlook
• Ability to calculate legal deadlines in accordance with statutory local, state, federal and appellate rules; Knowledge of ProLaw is a plus
• Responsible for updating ProLaw matters, including utilizing the correct codes and categories for saving documents, and incorporating accurate case information with the correct party names and filings

File Management

• Keep files updated and current in electronic format
• Open and close out files according to firm policy, ensuring legal requirements are met

Skills

• Excellent organizational and problem‑solving skills and attention‑to‑detail
• Strong communication, grammar, proofreading and time management
• Communicate with attorneys regarding progress on tasks, confirm priorities if necessary
• Perform other duties as needed based on practice area and firm demands
• Knowledge of Kofax Power or Adobe pdf editing software, a plus

Desired Skills and Experience

• Excellent organizational and problem‑solving skills and attention‑to‑detail
• Strong communication, grammar, proofreading and time management
• Communicate with attorneys regarding progress on tasks, confirm priorities if necessary
• Perform other duties as needed based on practice area and firm demands
• Knowledge of Kofax Power or Adobe pdf editing software, a plus

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Legal
• Industries: Law Practice and Legal Services

For immediate consideration please apply today with your resume!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.