Administrative Assistant Job at Robert Half in Jersey City

Description We're seeking a detail-oriented Administrative Assistant for a contract role in Jersey City, NJ, supporting the Global Mobility team. The ideal candidate will combine strong organizational and technical skills with proficiency in Excel, including pivot tables, VLOOKUPs, and conditional formatting. Responsibilities:

• Perform accurate data entry and maintain both digital and physical filing systems.
• Use advanced Excel functions like pivot tables and conditional formatting to analyze and present data.
• Assist in preparing presentations for team meetings and stakeholders.
• Support immigration processes, including managing visa documentation.
• Ensure compliance and audit documents are current and accessible.
• Organize shared drives by renaming and restructuring files for better usability.
• Handle sensitive information while upholding confidentiality standards.
• Collaborate with team members and follow directions to achieve team goals.

Excel expertise is required for this position. Requirements - Proven experience as an Administrative Assistant or in a similar role.

• Proficiency in Microsoft Excel, including formulas and advanced functions.
• Strong organizational skills and attention to detail.
• Ability to manage confidential documents and maintain compliance standards.
• Excellent communication and interpersonal skills.
• Experience with immigration or mobility processes is a plus.
• Ability to work independently and follow instructions effectively.
• Positive attitude and adaptability to changing priorities. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .