Robert Half
Description We are seeking a highly experienced and detail-oriented Senior Administrative Assistant to support our team in Miami, Florida. This role requires a professional with a proven track record in administrative support, office management, and organizational efficiency. The ideal candidate will bring extensive experience handling complex administrative tasks, supporting leadership, and ensuring smooth daily operations. Responsibilities:
- Provide high-level administrative support to executives and managers, including calendar management, travel coordination, and meeting preparation.
- Draft, proofread, and edit correspondence, reports, and presentations with strong attention to detail.
- Oversee office operations, including supply management, vendor coordination, and process improvements.
- Maintain confidential records, employee files, and company documentation in compliance with policies and regulations.
- Coordinate and schedule interviews, staff meetings, and company events.
- Manage incoming and outgoing communications (calls, emails, mail) with professionalism and discretion.
- Prepare detailed reports, spreadsheets, and presentations using Microsoft Office Suite.
- Anticipate the needs of leadership and proactively resolve issues before they arise.
- Mentor and support junior administrative staff as needed.
- Minimum 5+ years of administrative support experience, preferably in a corporate or fast-paced office environment.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong written and verbal communication skills, with experience in professional correspondence.
- Proven ability to handle confidential information with discretion.
- Exceptional organizational skills and ability to manage multiple priorities under tight deadlines.
- Experience supporting senior management or executives is highly preferred.
- Strong problem-solving skills with the ability to work independently and take initiative.