Robert Half
Executive Assistant Job at Robert Half in Rancho Santa Fe
Robert Half, Rancho Santa Fe, CA, US
Description Our client, a prestigious luxury real estate firm in Rancho Santa Fe, is seeking a poised and experienced Executive Assistant to provide high-level administrative support to the executive leadership team. This is a sophisticated, fast-paced environment where discretion, initiative, and attention to detail are paramount. The ideal candidate is confident, organized, and capable of managing complex schedules, high-profile client interactions, and confidential information with ease. You'll serve as the right hand to leadership - anticipating needs, managing communications, and ensuring flawless coordination across all facets of business operations. What You'll Do
- Manage complex calendars, travel arrangements, and client meetings for executive leadership.
- Draft correspondence, reports, and presentations with impeccable accuracy and professionalism.
- Maintain discretion with sensitive financial, client, and company information.
- Liaise with clients, investors, and partners, ensuring seamless communication.
- Prepare documentation for property listings, contracts, and marketing materials.
- Support event planning, open houses, and networking functions.
- Coordinate projects and assist with special initiatives from leadership.
- Oversee general office operations, ensuring efficiency and professionalism.
- Bachelor's degree preferred.
- 4+ years of executive administrative experience, ideally in real estate, legal, or finance.
- Exceptional organizational, writing, and interpersonal skills.
- Advanced proficiency in Microsoft Office, Google Workspace, and CRM systems.
- Ability to manage competing priorities in a high-demand environment.
- Professionalism, discretion, and poise in all interactions.