Administrative Coordinators/ Full-Time / Entry Level Job at Johns Hopkins Univer

Administrative Specialist We are seeking an Administrative Specialist who will provide varied administrative support ranging from standard to complex for an individual, group, and/or unit requiring high level expertise and independent decision making. Works on administrative assignments that require research, initiative, independent discretion, and specialized knowledge and abilities. Leads or assists with ad-hoc or recurring projects. Responsibilities require significant collaboration and coordination with others within and outside of the unit and extensive knowledge of the organization. Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities. * Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders. * Lead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff. * Perform general office management necessary for efficient operations. Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements. * Interpret and communicate operating policies. * Proactively identify and assist with the resolution of administrative problems. * Maintain high-level knowledge of the informal and formal department goals, standards, policies, and procedures including familiarity with other departments in the school/division. * Responsible for ensuring the smooth execution of department events and operations. * Monitor GBCI website. * Planning, coordinating and executing all GBCI Center events, including high-level seminars, as well as multi-day retreats in various locations throughout the greater Baltimore area and various board meetings. * Potential travel to events to various venues throughout the greater Baltimore area. * Providing project management for various research projects within the Department and working with the Urology Director of Research in addition to collaborators throughout the institution. Bachelor's Degree. * Four years of progressively responsible administrative experience, with experience working on special projects and assignments. * Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Experience in an academic setting and/or development activities and operations, providing high level administrative oversight, coordination and advice. * Demonstrated ability to independently manage digital tools (e.g., Notion, Google Workspace, scheduling platforms) for operational workflows and project coordination. Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint. Financial Administration - Advanced * Office Procedures - Advanced * Report Writing - Intermediate Administrative Specialist Full Time Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office. Hybrid: On-site 3-4 days a week