Clinton Public Schools is hiring: School Secretary in Clinton

Job Description: School Secretary - Southwest Elementary


Location: Clinton, Oklahoma


Position: Full-Time School Secretary


Reports to: April Miner, School Principal

Job Summary

Southwest Elementary, part of Clinton Public Schools, is seeking a welcoming, organized, and energetic School Secretary to join our dedicated team. As the first point of contact for our school, you will be the face and voice of Southwest Elementary, creating a positive and professional environment for students, parents, staff, and visitors. The ideal candidate will be an exceptional multitasker who can manage the daily administrative operations of a busy school office with efficiency and a friendly attitude.

Key Responsibilities

• Front Office Management: Greet and assist students, parents, and visitors in a courteous and professional manner. Answer and direct all incoming phone calls.
• Student Services: Manage student attendance records, including tardies and absences. Handle new student enrollment, transfers, and withdrawals, ensuring all documentation is accurate and complete.
• Administrative Support: Provide comprehensive administrative support to the principal and other school staff. This includes managing calendars, scheduling appointments, and preparing correspondence.
• Record Keeping: Maintain confidential student records and staff files with precision and in accordance with school policies and regulations.
• Office Operations: Order and maintain office supplies, manage office equipment, and ensure the front office area is organized and running smoothly.

Qualifications and Skills

• Required: High school diploma or GED.
• Preferred: Previous secretarial or administrative experience, especially within a school setting.
• Technical Skills: Proficiency in Google Suite. Experience with student information systems is a plus, but training will be provided.
• Interpersonal Skills: Must possess excellent communication, customer service, and interpersonal skills. Ability to interact positively with children, parents, and staff from diverse backgrounds.
• Organizational Skills: Strong ability to multitask, prioritize tasks, and manage time effectively in a fast-paced environment.
• Professionalism: A high degree of professionalism, dependability, and the ability to handle confidential information with discretion.