Soho Square Solutions is hiring: Corporate Secretary in New York

Senior Recruitment Specialist - Soho Square Solutions Transforming potential into performance Role: Corporate Secretary Location: Remote Duration: 3-6+ months contract Requirements Coordination for execution of POA and notary and apostille process in US and France. POAs (including coordination as needed with the Paris Corporate Governance, internal stakeholders, various local counsel and external French Notary): Approx. 30 in 2024 – Corporate Secretary and Transaction-specific POAs (Latam countries) Collaborate with global stakeholders to facilitate signing authority process. Oversee Business Rules of Use for signature authority Update BRUs for consistency and compliance with Head Office requirements. Update procedures, policies processes to be rolled out by Paris DSA team. Manage the signing authorities. Provide guidance to new signers. Provide guidance to FO for authorized signatories for transactions Corporate Governance Draft Board Presentations and written consents Support CIB Americas Entity Committees. Drafts written consents for the relevant US entities and maintain ownership charts. Collaborate with Paris Corporate Governance in any consents to be signed by Natixis Support Monthly Legal Entity Management Certification process. Draft and issue incumbency certificates. Manage Corporate Secretary projects . Process Ownership Ensure seamless execution of key CIB Americas Corporate Governance processes. Maintain a list for CIB Americas Directors and Executive Officers Update Legal Intranet – Legal & Corporate Secretary section. Coordinate with CT on filings and invoice processing. Ownership and deep working knowledge of systems such as GaLexy, Jurisline, Legal Sharepoint and Legisway. Project management for Legal team projects. Design and document, with the assistance of the Process and Change Management team Business Management Responsibilities Make Legal processes operate more efficiently, allowing the attorneys to focus on their day-to-day responsibilities. All aspects of Legal operations from quarterly budgeting and accruals to managing legal bills ran more smoothly and effectively Staff Management: collaborate with various internal departments for onboarding and termination of FTE and temporary staff, including training, walkthrough, accesses, welcome message: New FTE: 6, Departures: 3, Consultants: 1 Review and analyze monthly Legal group expenses reports and collaborated with various groups for clarification, re-categorization and/or credit. KPI Project (Monthly): Collaborate with various internal stakeholders in NY and Paris to present the requested KPI numbers to Paris. Legal Fees 2024 quarterly accruals & 2025 budget: worked with various stakeholders and various reports to produce data for review and submission for the 2024 quarterly accruals & 2025 budget. Provided guidance, support and issue resolutions to various departments, including within Legal, on any questions with respect to cost centers, budgets and processing of any invoices Coordinate and ensure completion of annual review of policies & procedures. Coordinator for the Legal for the (1) 2024 General Inspection audit for the Americas Platform and (2) 2024 CIB Americas Legal Department Audit, for a smoother process and to ensure that Legal is meeting the deadline required by Audit. Provided support for the Legal Department annual plan and other presentation materials. Transactional Responsibilities Provide time sensitive support for Legal to ensure transactional matters and projects are executed effectively. POAs for specific transactions and litigation. Continue collaboration with MO with regards to providing TR link files to maintain connectivity between Legal SHP and MO shared folders. Continue collaboration and coordination between Legal and Loan Review Audit team. Seniority level Mid-Senior level Employment type Contract Job function Finance Industries Banking, Investment Banking, and Financial Services #J-18808-Ljbffr