Robert Half
Description We are looking for a skilled Legal Secretary to join our team on a long-term contract basis in Downers Grove, Illinois. The ideal candidate will bring expertise in civil litigation and business litigation, along with experience in real estate or probate matters. This role provides the opportunity to support multiple attorneys and partners, ensuring their schedules and tasks are efficiently managed. Responsibilities:
- Manage and maintain calendars for three partners and two attorneys, ensuring all appointments, deadlines, and meetings are organized and prioritized.
- Coordinate and schedule meetings, conferences, and other events, handling logistical arrangements as needed.
- Prepare legal documents such as Notices of Motions and Certificates of Service with accuracy and attention to detail.
- Handle e-filing and court filings for legal documents, ensuring compliance with all procedural requirements.
- Monitor and docket deadlines for briefings, maintaining a clear and up-to-date tracking system.
- Perform general secretarial duties, including copying, dictation, and document organization.
- Utilize color coding techniques for effective scheduling and task management.
- Provide administrative support for civil and business litigation cases, assisting attorneys with case preparation.
- Ensure timely and accurate communication between legal teams and external parties.
- Maintain confidentiality and professionalism in all interactions and tasks.
- Proficiency in e-filing and court filing procedures.
- Strong organizational skills, including calendar management and scheduling.
- Familiarity with civil litigation and business litigation processes.
- Experience with real estate or probate matters is preferred.
- Ability to handle dictation and prepare legal documents with precision.
- Excellent attention to detail and time management skills.
- Strong communication skills and ability to work collaboratively in a team environment.