Caltrans is hiring: LEGAL SECRETARY in California

Apply for the LEGAL SECRETARY role at Caltrans.

This role offers a salary range of $4,371.00–$5,473.00 (A) and $4,591.00–$5,748.00 (B) per month. Actual pay will be based on your skills and experience.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. The State of California also has an objective to achieve a drug‑free workplace; any applicant is expected to behave in accordance with this objective.

Position Details

• Job Code: JC‑495367
• Position #(s): 701‑003‑1282‑623
• Working Title: Legal Secretary
• Classification: LEGAL SECRETARY
• Number of Positions: Multiple
• Work Location: Los Angeles County
• Telework: Hybrid
• Job Type: 12‑Month Limited Term – Full Time
• Department: Caltrans – Legal Division (Los Angeles Legal Office)

Job Description and Duties

Under general supervision of a Legal Support Supervisor I or Staff Services Manager I, the Legal Secretary provides secretarial support in a fast‑paced legal office that serves attorneys handling litigation and house counsel matters across multiple specialties. The position typically supports three to five attorneys, assists other professional staff, and may take on backup or overflow assignments. The role requires strong communication skills, the ability to work well under pressure, meet tight deadlines, and work effectively within a team. Physical demands include prolonged sitting to operate computers, transcribing dictation, standing to photocopy, and assembling documents. A valid typing certification of 45 WPM is required.

Special Requirements

• A current typing certificate (issued within the past four years) verifying a minimum speed of 45 WPM.
• Possession of a valid driver’s license if operating a state‑owned or leased vehicle.
• Submit the Standard State Application (STD 678).

The position requires the ability to type at the minimum speed per the class specifications. Acceptable typing tests are available through CalCareers and the One‑Stop Career Centers.

Eligibility for Hire

Eligibility may be determined by your score on the Legal Secretary exam. New state civil service candidates must be on the state examination list. Transfer, permissive reinstatement, voluntary demotions, and other status exceptions are addressed by the Human Resources Contact. See the “Hiring Unit Contact” for position‑specific inquiries.

Application Instructions

Complete applications and all required documents must be received or postmarked by the final filing date (10/27/2025). Only the most qualified applicants will advance. Minimum qualifications must be demonstrated.

Required Application Package Documents

• State Examination/Employment Application (STD 678) – electronically or hard copy.
• Resume.
• Documents demonstrating minimum qualifications as outlined in the Classification Specification.

Find additional details and links on the official Caltrans career page. The Human Resources Contact is available to answer questions regarding the application process.