Town of Flower Mound
Performs technical accounting duties involving accounts payable, accounts receivable, and general ledger functions to ensure accuracy, compliance, and efficiency in the Town’s financial operations.
Responsibilities
Processes and verifies all accounts payable transactions to ensure compliance with Town policies and procedures, accuracy of documentation, proper authorization, and availability of budgeted funds.
Reviews invoices and supporting documentation for accuracy, coding, and compliance with accounting standards.
Processes weekly Accounts Payable and Utility Billing refund check runs, including balancing batch input, printing checks, and posting entries to the general ledger.
Prepares and transmits positive pay fraud detection files to the bank; processes vendor payments via ACH and wire transfers.
Manages procurement card accounting, including reviewing statements for accuracy and compliance with Town policies, resolving discrepancies, and processing monthly payments.
Reviews vendor statements for outstanding invoices works with vendors and divisions to resolve discrepancies.
Provides assistance to division personnel regarding expenditure activity, vendor payments, invoice processing, and general ledger coding.
Trains Town personnel on invoice processing, expenditure coding, and the use of financial software (Incode/Tyler).
Maintains vendor records and accounts payable templates in the financial system.
Calculates prompt payment interest in accordance with state regulations.
Requests, verifies, and maintains W-9 tax forms from vendors per IRS regulations.
Serves as the control point for legal and utility invoices to ensure accurate routing, posting, and timely payment.
Operates standard office equipment, including computers, calculators, copiers, and fax machines.
Adheres to departmental, personnel, and safety policies and procedures.
Informs supervisor of all work activities.
Performs other duties as assigned.
Required Qualifications
A High School Diploma or General Equivalency Diploma (GED) is required.
Three (3) or more years of work experience in accounting, finance or related functions such as accounts payable, accounts receivable, or ledger reconciliation is required.
Must have a valid state‑issued driver's license and driving record must be in compliance with Town policy.
Desired Qualifications
Associate degree or higher in Accounting, Finance, or related field preferred.
Municipal government experience preferred.
Knowledge / Skills / Abilities
Working knowledge of accounting and bookkeeping principles and practices, including IRS W-9 and 1099/1096 reporting regulations.
Accuracy and speed in 10-key data entry and general accounting tasks.
Excellent written and verbal communication skills, including grammar, spelling, and punctuation.
Proficient in Microsoft Word, Microsoft Excel, and Adobe software.
Strong organizational and time‑management skills; able to manage multiple priorities and meet deadlines.
Ability to analyze and reconcile financial data accurately.
Ability to maintain confidentiality and exercise sound judgment.
Works effectively under pressure and maintains a professional, pleasant demeanor.
Willingness to collaborate and continuously improve processes.
Ability to follow oral and written directives.
May be required to work occasional additional hours to meet deadlines.
Physical Abilities Must be able to read, write, talk, see, hear, and operate office equipment with good hand‑eye coordination for data entry and 10-key operations. Must be able to sit and stand for extended periods, operate standard office equipment, and occasionally lift or move boxes or materials weighing up to 25 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
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Responsibilities
Processes and verifies all accounts payable transactions to ensure compliance with Town policies and procedures, accuracy of documentation, proper authorization, and availability of budgeted funds.
Reviews invoices and supporting documentation for accuracy, coding, and compliance with accounting standards.
Processes weekly Accounts Payable and Utility Billing refund check runs, including balancing batch input, printing checks, and posting entries to the general ledger.
Prepares and transmits positive pay fraud detection files to the bank; processes vendor payments via ACH and wire transfers.
Manages procurement card accounting, including reviewing statements for accuracy and compliance with Town policies, resolving discrepancies, and processing monthly payments.
Reviews vendor statements for outstanding invoices works with vendors and divisions to resolve discrepancies.
Provides assistance to division personnel regarding expenditure activity, vendor payments, invoice processing, and general ledger coding.
Trains Town personnel on invoice processing, expenditure coding, and the use of financial software (Incode/Tyler).
Maintains vendor records and accounts payable templates in the financial system.
Calculates prompt payment interest in accordance with state regulations.
Requests, verifies, and maintains W-9 tax forms from vendors per IRS regulations.
Serves as the control point for legal and utility invoices to ensure accurate routing, posting, and timely payment.
Operates standard office equipment, including computers, calculators, copiers, and fax machines.
Adheres to departmental, personnel, and safety policies and procedures.
Informs supervisor of all work activities.
Performs other duties as assigned.
Required Qualifications
A High School Diploma or General Equivalency Diploma (GED) is required.
Three (3) or more years of work experience in accounting, finance or related functions such as accounts payable, accounts receivable, or ledger reconciliation is required.
Must have a valid state‑issued driver's license and driving record must be in compliance with Town policy.
Desired Qualifications
Associate degree or higher in Accounting, Finance, or related field preferred.
Municipal government experience preferred.
Knowledge / Skills / Abilities
Working knowledge of accounting and bookkeeping principles and practices, including IRS W-9 and 1099/1096 reporting regulations.
Accuracy and speed in 10-key data entry and general accounting tasks.
Excellent written and verbal communication skills, including grammar, spelling, and punctuation.
Proficient in Microsoft Word, Microsoft Excel, and Adobe software.
Strong organizational and time‑management skills; able to manage multiple priorities and meet deadlines.
Ability to analyze and reconcile financial data accurately.
Ability to maintain confidentiality and exercise sound judgment.
Works effectively under pressure and maintains a professional, pleasant demeanor.
Willingness to collaborate and continuously improve processes.
Ability to follow oral and written directives.
May be required to work occasional additional hours to meet deadlines.
Physical Abilities Must be able to read, write, talk, see, hear, and operate office equipment with good hand‑eye coordination for data entry and 10-key operations. Must be able to sit and stand for extended periods, operate standard office equipment, and occasionally lift or move boxes or materials weighing up to 25 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
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