Medelite
Administrative Assistant
Location:
Brooklyn, NY
Schedule:
Full-Time
Compensation:
$25.00 - $30.00 / hour
Reports to:
Chief of Staff
About MedElite Since 2011, MedElite has been dedicated to improving the standard of care in skilled nursing and long-term care facilities nationwide. We implement a data-driven, "treat in place" model that enhances resident health outcomes while saving valuable time and resources for our partner organizations. By managing a network of advanced practice providers and specialty clinicians, we deliver high-quality, proactive care directly to the bedside. Our passion for positively impacting the lives of residents, administrators, and healthcare professionals drives our commitment to continuously innovate and redefine senior care across the country.
Position Summary We are seeking a detail-oriented and proactive Administrative Assistant to support our healthcare leadership team. This role is ideal for someone with 12 years of administrative experience who excels at managing schedules, meeting deadlines, and following through on critical tasks.
Key Responsibilities
Coordinate complex scheduling for internal and external meetings, including with providers, administrative staff, and partner organizations
Maintain calendars and ensure timely reminders, agenda distribution, and post-meeting follow-ups
Track action items and deadlines from meetings to ensure follow-through and accountability
Support preparation of meeting materials and presentations
Maintain organized filing systems for sensitive documents and correspondence
Assist with drafting and formatting emails, memos, and communications for internal and external stakeholders
Serve as a liaison between departments and providers to streamline coordination and communication
Provide general administrative support, including data entry, document management, and special projects
Qualifications
12 years of experience in an administrative, coordinator, or support role (experience in healthcare preferred)
Exceptional organizational skills and attention to detail
Strong time management skills with the ability to handle multiple priorities and meet deadlines
Proficient in Google Workspace and / or Microsoft Office Suite (especially Google Calendar, Docs / Word, Sheets / Excel)
Excellent written and verbal communication skills
Discretion and professionalism in handling confidential information
Self-starter with a positive attitude and a strong sense of follow-through
Preferred Qualifications
Prior experience supporting executive leadership
Familiarity with EMR systems and HIPAA compliance
Experience using project management or task-tracking tools (e.g., Asana, etc.)
Benefits
Health
Dental
Vision
Company-Sponsored Life Insurance
401K
Short and Long-term Disability
Paid Time Off
Commuter Benefits
Why Work with Us?
Make a meaningful impact in the nursing home community
Work in a collaborative, mission-driven environment
Enjoy work-life balance
Ideal for individuals eager to start or expand their knowledge in human resources or office management.
Equal Opportunity Employer MedElite is an equal-opportunity employer. We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to crafting and maintaining an environment that respects diverse traditions, heritages, and experiences. MedElite is an Equal Employment Opportunity and affirmative action employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The above-noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position.
Ready to Make a Difference? Apply today and help us deliver compassionate, personalized care where it matters most.
#J-18808-Ljbffr
Brooklyn, NY
Schedule:
Full-Time
Compensation:
$25.00 - $30.00 / hour
Reports to:
Chief of Staff
About MedElite Since 2011, MedElite has been dedicated to improving the standard of care in skilled nursing and long-term care facilities nationwide. We implement a data-driven, "treat in place" model that enhances resident health outcomes while saving valuable time and resources for our partner organizations. By managing a network of advanced practice providers and specialty clinicians, we deliver high-quality, proactive care directly to the bedside. Our passion for positively impacting the lives of residents, administrators, and healthcare professionals drives our commitment to continuously innovate and redefine senior care across the country.
Position Summary We are seeking a detail-oriented and proactive Administrative Assistant to support our healthcare leadership team. This role is ideal for someone with 12 years of administrative experience who excels at managing schedules, meeting deadlines, and following through on critical tasks.
Key Responsibilities
Coordinate complex scheduling for internal and external meetings, including with providers, administrative staff, and partner organizations
Maintain calendars and ensure timely reminders, agenda distribution, and post-meeting follow-ups
Track action items and deadlines from meetings to ensure follow-through and accountability
Support preparation of meeting materials and presentations
Maintain organized filing systems for sensitive documents and correspondence
Assist with drafting and formatting emails, memos, and communications for internal and external stakeholders
Serve as a liaison between departments and providers to streamline coordination and communication
Provide general administrative support, including data entry, document management, and special projects
Qualifications
12 years of experience in an administrative, coordinator, or support role (experience in healthcare preferred)
Exceptional organizational skills and attention to detail
Strong time management skills with the ability to handle multiple priorities and meet deadlines
Proficient in Google Workspace and / or Microsoft Office Suite (especially Google Calendar, Docs / Word, Sheets / Excel)
Excellent written and verbal communication skills
Discretion and professionalism in handling confidential information
Self-starter with a positive attitude and a strong sense of follow-through
Preferred Qualifications
Prior experience supporting executive leadership
Familiarity with EMR systems and HIPAA compliance
Experience using project management or task-tracking tools (e.g., Asana, etc.)
Benefits
Health
Dental
Vision
Company-Sponsored Life Insurance
401K
Short and Long-term Disability
Paid Time Off
Commuter Benefits
Why Work with Us?
Make a meaningful impact in the nursing home community
Work in a collaborative, mission-driven environment
Enjoy work-life balance
Ideal for individuals eager to start or expand their knowledge in human resources or office management.
Equal Opportunity Employer MedElite is an equal-opportunity employer. We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to crafting and maintaining an environment that respects diverse traditions, heritages, and experiences. MedElite is an Equal Employment Opportunity and affirmative action employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The above-noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position.
Ready to Make a Difference? Apply today and help us deliver compassionate, personalized care where it matters most.
#J-18808-Ljbffr