University of Georgia
Posting Details
Posting Details
Posting Number S14264P
Working Title Fiscal Affairs Professional
Department SRVPAA-SR VP Acad Affrs & Prov
About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university
() . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type External
Retirement Plan TRS or ORP
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information Monday - Friday from 8 AM to 5 PM
Advertised Salary Commensurate with Experience
Posting Date 10/16/2025
Open until filled Yes
Closing Date
Proposed Starting Date 12/01/2025
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (
).
USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at
policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
policymanual/section6/C2653 .
Position Information
Classification Title Business Ops Pro-Coll/Div III
FLSA Exempt
FTE 1.0
Minimum Qualifications Bachelor's degree in a related field or equivalent and 5 years of professional experience
Preferred Qualifications
Position Summary This position will support the office of the Senior Vice President for Academic Affairs. The position will utilize skills and knowledge at a high level in working with UGA and UGAF business processes across budgeting, finance, and reporting.
Knowledge, Skills, Abilities and/or Competencies
Familiarity with higher education institution operations
Extensive knowledge of UGA, UGAF and USG policies and procedures
Demonstrated ability in PeopleSoft Financials, One USG Connect, Anaplan and FAME (including approving and reporting)
Working experience with UGA funds (including state, grants, foundation, and income fund types)
Strong leadership skills and proactive approach
Excellent oral and written communication skills
Physical Demands Standard office environment.
Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website .
Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities Financial/Budgeting Responsibilities: Monitor financial records and perform monthly reconciliations for VPAA to include RI and Foundation funds for the Associate Vice President of Academic Fiscal Affairs to review.
Oversee Provost commitments in Dual Hires, Opportunity Hires, Top-Off funds and Retentions to include setting up commitments, transferring funds and reconciling the funds.
Set up new chart fields in the financial management system when needed.
Perform quarterly budget review on VPAA unit accounts.
Manage the budget planning process for VPAA and its units. Work with senior management in the Provost Office to determine budgets for VPAA. Work with Budget Office on transfers and allocations to units.
Advise VPAA staff regarding financials, budgeting, and purchasing in an accurate and efficient manner.
Provide guidance on financial policies and procedures.
Provide monthly reports as well as other various reports needed for administrators in VPAA in a timely manner
Collaborate with HR lead in the Provost office on funding for senior level searches.
Provide backup when needed for VP for Instruction operational funds.
Percentage of time 65
Duties/Responsibilities Human Resources Responsibilities: Serve as HR Liaison for all Sr. VPAA and VPI units
Collaborate with personnel in UGA's Human Resources office
Provide guidance to offices within the Sr. VPAA and VPI on actions in UGAJobs.
Use of UGAJobs to fulfill department needs
Manage OneUSG record system for all employees of the Sr. VPPA and VPI office
Work with departments to process and manage terminations
Provide guidance to employees on HR policies and procedures
Percentage of time 15
Duties/Responsibilities Leadership, Training and Communications: Work closely with Associate VP for Academic Fiscal Affairs on projects and initiatives
Represent the Provost Office in UGA committees and work groups as assigned (BSAG, Reporting Liaison, STF, the new ERP system, etc.)
Lead monthly meetings with the units of VPAA to communicate new financial policies and procedures and to answer questions. Set agenda and send out invite each month. Coordinate with the Sr. Director of Instructional Fiscal Affairs in the VP for Instruction Office to include VPI units as well.
Send out communications to units of VPAA when financial policies or procedures change.
Train new business managers of VPAA units in financials, budgeting, and operational management.
Cross train the Administrative Specialist on various financial functions.
Other duties as assigned
Percentage of time 10
Duties/Responsibilities Payroll: Manage payroll submission and approvals in a timely manner working with the Administrative Specialist
Set up combo codes and manage position funding for all employees in VPAA
Review payroll reports to ensure accuracy. Correct suspense transactions as needed.
Percentage of time 10
Posting Details
Posting Number S14264P
Working Title Fiscal Affairs Professional
Department SRVPAA-SR VP Acad Affrs & Prov
About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university
() . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type External
Retirement Plan TRS or ORP
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information Monday - Friday from 8 AM to 5 PM
Advertised Salary Commensurate with Experience
Posting Date 10/16/2025
Open until filled Yes
Closing Date
Proposed Starting Date 12/01/2025
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (
).
USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at
policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
policymanual/section6/C2653 .
Position Information
Classification Title Business Ops Pro-Coll/Div III
FLSA Exempt
FTE 1.0
Minimum Qualifications Bachelor's degree in a related field or equivalent and 5 years of professional experience
Preferred Qualifications
Position Summary This position will support the office of the Senior Vice President for Academic Affairs. The position will utilize skills and knowledge at a high level in working with UGA and UGAF business processes across budgeting, finance, and reporting.
Knowledge, Skills, Abilities and/or Competencies
Familiarity with higher education institution operations
Extensive knowledge of UGA, UGAF and USG policies and procedures
Demonstrated ability in PeopleSoft Financials, One USG Connect, Anaplan and FAME (including approving and reporting)
Working experience with UGA funds (including state, grants, foundation, and income fund types)
Strong leadership skills and proactive approach
Excellent oral and written communication skills
Physical Demands Standard office environment.
Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website .
Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities Financial/Budgeting Responsibilities: Monitor financial records and perform monthly reconciliations for VPAA to include RI and Foundation funds for the Associate Vice President of Academic Fiscal Affairs to review.
Oversee Provost commitments in Dual Hires, Opportunity Hires, Top-Off funds and Retentions to include setting up commitments, transferring funds and reconciling the funds.
Set up new chart fields in the financial management system when needed.
Perform quarterly budget review on VPAA unit accounts.
Manage the budget planning process for VPAA and its units. Work with senior management in the Provost Office to determine budgets for VPAA. Work with Budget Office on transfers and allocations to units.
Advise VPAA staff regarding financials, budgeting, and purchasing in an accurate and efficient manner.
Provide guidance on financial policies and procedures.
Provide monthly reports as well as other various reports needed for administrators in VPAA in a timely manner
Collaborate with HR lead in the Provost office on funding for senior level searches.
Provide backup when needed for VP for Instruction operational funds.
Percentage of time 65
Duties/Responsibilities Human Resources Responsibilities: Serve as HR Liaison for all Sr. VPAA and VPI units
Collaborate with personnel in UGA's Human Resources office
Provide guidance to offices within the Sr. VPAA and VPI on actions in UGAJobs.
Use of UGAJobs to fulfill department needs
Manage OneUSG record system for all employees of the Sr. VPPA and VPI office
Work with departments to process and manage terminations
Provide guidance to employees on HR policies and procedures
Percentage of time 15
Duties/Responsibilities Leadership, Training and Communications: Work closely with Associate VP for Academic Fiscal Affairs on projects and initiatives
Represent the Provost Office in UGA committees and work groups as assigned (BSAG, Reporting Liaison, STF, the new ERP system, etc.)
Lead monthly meetings with the units of VPAA to communicate new financial policies and procedures and to answer questions. Set agenda and send out invite each month. Coordinate with the Sr. Director of Instructional Fiscal Affairs in the VP for Instruction Office to include VPI units as well.
Send out communications to units of VPAA when financial policies or procedures change.
Train new business managers of VPAA units in financials, budgeting, and operational management.
Cross train the Administrative Specialist on various financial functions.
Other duties as assigned
Percentage of time 10
Duties/Responsibilities Payroll: Manage payroll submission and approvals in a timely manner working with the Administrative Specialist
Set up combo codes and manage position funding for all employees in VPAA
Review payroll reports to ensure accuracy. Correct suspense transactions as needed.
Percentage of time 10