Trintech
Executive Assistant
The Executive Assistant supports the Chief Financial Officer, Chief Legal Officer, and Chief Technology Officer, understanding each person individually, anticipating their needs, and proactively providing assistance that will enable their ability to successfully execute the strategy of the business. This position will be a valuable member of the team in a highly visible role within the organization and will build relationships through trust, transparency, and respect. The Executive Assistant will be responsible for performing a variety of administrative tasks that impact the efficiency of the day including, but not limited to, managing complex calendars for multiple executives, coordinating schedules, meetings, and events, arranging domestic and international travel, expense management, and general administrative support.
Primary Responsibilities
Meticulously and accurately manage complex calendars for multiple C‑suite executives, keeping a proactive view of conflicts and a clear line of sight to the day‑to‑day schedule
Coordinate meetings across multiple departments and time zones; planning both in‑person and virtual formats
Arrange and coordinate domestic and international travel and all aspects of trips / events
Anticipate needs and resolve operational and administrative issues before they arise
Manage, track, and submit monthly expense reports for multiple executives
Participate in the planning and coordination of employee events as a member of the culture Council or individually as requested by the CFO, CLO, or CTO
Assist in planning external meetings; managing logistics, communication, A / V, vendor contracts, and catering
Prepare presentations as needed and collaborate on projects
Arrange catering for meetings as required
Work in tandem with the Facilities Manager to provide an exceptional office environment and experience for employees and guests
Required Knowledge / Skills / Abilities
Minimum 5 years professional administrative experience, Bachelor’s degree preferred
Superb organization skills with fierce attention to detail
Calendar Management expertise for the CFO, CLO, and CTO
Broad knowledge of all aspects of travel, both domestic and international
Event planning experience with a creative flare for memorable experiences
Exceptional verbal and written communication skills and use of judgment to articulate the importance of an issue
Proficiency with Office 365 Outlook, Word, Power Point, Excel, Zoom / TEAMS
Poise, professional presence, and high degree of integrity
Capable of working with discretion and tact when exposed to confidential information
Self‑Starter, proactive, resourceful, and a sense of urgency
Strong intuition and ability to develop and maintain high trust
Comfortable working with limited instruction and guidance
Ability to operate effectively and efficiently, deal with ambiguity, and prioritize tasks in response to unexpected changes in priorities / requests
Desire to help with a "can do" attitude no matter how large or small the task
Strong interpersonal skills and approachable personality
Aptitude to manage small projects
Ability and resourcefulness to solve problems in the moment
Flexibility to work evenings and after hours as needed
What We Offer
Open Time Off
Comprehensive healthcare and wellness programs
100% company‑paid volunteer time
401k with a company match
Pet Insurance
Tuition / Continuing Education reimbursement program
At our core, Trintechers stand committed to fostering a culture rooted in our core values Humble, Empowered, Reliable, and Open. Together, these values guide our actions, define our identity, and inspire us to continuously strive for excellence in everything we do.
Should you require accommodations throughout any stage of the recruitment process, please provide your requirements to recruiting@trintech.com and we will work with you to accommodate your needs. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Trintech Inc., is a participant in the federal E-Verify program. This program allows employers to confirm the eligibility of their employees to work in the United States through an electronic verification process.
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Primary Responsibilities
Meticulously and accurately manage complex calendars for multiple C‑suite executives, keeping a proactive view of conflicts and a clear line of sight to the day‑to‑day schedule
Coordinate meetings across multiple departments and time zones; planning both in‑person and virtual formats
Arrange and coordinate domestic and international travel and all aspects of trips / events
Anticipate needs and resolve operational and administrative issues before they arise
Manage, track, and submit monthly expense reports for multiple executives
Participate in the planning and coordination of employee events as a member of the culture Council or individually as requested by the CFO, CLO, or CTO
Assist in planning external meetings; managing logistics, communication, A / V, vendor contracts, and catering
Prepare presentations as needed and collaborate on projects
Arrange catering for meetings as required
Work in tandem with the Facilities Manager to provide an exceptional office environment and experience for employees and guests
Required Knowledge / Skills / Abilities
Minimum 5 years professional administrative experience, Bachelor’s degree preferred
Superb organization skills with fierce attention to detail
Calendar Management expertise for the CFO, CLO, and CTO
Broad knowledge of all aspects of travel, both domestic and international
Event planning experience with a creative flare for memorable experiences
Exceptional verbal and written communication skills and use of judgment to articulate the importance of an issue
Proficiency with Office 365 Outlook, Word, Power Point, Excel, Zoom / TEAMS
Poise, professional presence, and high degree of integrity
Capable of working with discretion and tact when exposed to confidential information
Self‑Starter, proactive, resourceful, and a sense of urgency
Strong intuition and ability to develop and maintain high trust
Comfortable working with limited instruction and guidance
Ability to operate effectively and efficiently, deal with ambiguity, and prioritize tasks in response to unexpected changes in priorities / requests
Desire to help with a "can do" attitude no matter how large or small the task
Strong interpersonal skills and approachable personality
Aptitude to manage small projects
Ability and resourcefulness to solve problems in the moment
Flexibility to work evenings and after hours as needed
What We Offer
Open Time Off
Comprehensive healthcare and wellness programs
100% company‑paid volunteer time
401k with a company match
Pet Insurance
Tuition / Continuing Education reimbursement program
At our core, Trintechers stand committed to fostering a culture rooted in our core values Humble, Empowered, Reliable, and Open. Together, these values guide our actions, define our identity, and inspire us to continuously strive for excellence in everything we do.
Should you require accommodations throughout any stage of the recruitment process, please provide your requirements to recruiting@trintech.com and we will work with you to accommodate your needs. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Trintech Inc., is a participant in the federal E-Verify program. This program allows employers to confirm the eligibility of their employees to work in the United States through an electronic verification process.
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