New York State Center for Recruitment & Public Service
Assistant Librarian/Archivist
New York State Center for Recruitment & Public Service, Saratoga Springs, New York, United States
Assistant Librarian/Archivist
New York State Center for Recruitment & Public Service
Pay Range $56,506.00/yr – $56,506.00/yr
Job Description Under the supervision of the Librarian, Director, or other appropriate supervisor, the Assistant Librarian/Archivist shall perform a full range of professional librarian/archivist activities including providing technical assistance and patron services. Such activities will include collecting, acquiring, classifying, cataloging, and indexing library material, including the processing and cataloging of all two‑dimensional objects held by the museum.
These responsibilities include, but are not limited to, the following:
Responsible for classifying, cataloging, indexing, arranging and physically processing all library and archive materials; may review work done by others.
Create finding aids and bibliographies that support the use of the collections.
Perform bibliographic database maintenance, detect and correct bibliographic errors, eliminate duplicate records, restore missing records, and process adders, additions, withdrawals and transfers.
Perform copy cataloging of multiple different material formats, including writing descriptions, subject analysis, and assigning a classification number.
Create and maintain serial control records, including publication patterns, in the library database.
Maintain professional and technical knowledge by attending educational workshops, keeping current with professional publications and participating in professional societies and organizations.
Assist the librarian in developing and implementing library/archives policies and procedures; help ensure implementation.
Provide assistance and research services to library/archive patrons and agency staff as necessary.
May provide instruction/training to support staff and across agency units; create/provide materials to support training programs.
Maintain the museum website.
Assist with the preservation of library materials.
May assist in ordering and acquisition of library materials; performs tasks necessary upon receipt of materials.
Perform repairs to general collection materials and prepare worn or damaged materials for rebinding or repair.
Digitize library materials to preserve content and provide access.
Perform complex problem resolution.
Coordinate activities with appropriate departments/units in the museum.
Propose use of space for books, maps, and archival records and ensure meets Director’s objectives.
May represent the unit on committees and at meetings.
Travel may be required.
Overtime may be required.
Perform other duties as assigned by the supervisor.
Knowledge, Skills, & Abilities
Demonstrates sound knowledge of standard library/archive procedures with strong familiarity with museum registration methods, cataloging, and legal and insurance issues as well as knowledge in Machine‑Readable Cataloging (MARC).
Working knowledge of the CMH and New York State policies and procedures in program area.
Ability to analyze project needs and communicate to supervisor and staff.
Ability to work independently or with others in a project/team setting in accordance with supervisory guidance and direction.
Ability to get along and interact well with different groups of people, including co‑workers, management, both Federal and State personnel, and the public.
Good written and oral communication skills.
Ability to train others.
Ability to read and write in English.
Proficient working with computers, including Microsoft Office Suite and related library and museum inventorying and tracking software.
Ability to push, pull, lift and carry heavy objects and equipment (50+ lbs) and climb step‑ladders and/or step‑stairs.
Demonstrate reliability and trustworthiness.
Minimum Qualifications
Master’s degree from a regionally accredited college or university in library science, information science, or archival administration studies.
At least 18 years of age.
Valid driver’s license to operate a motor vehicle in the State of New York; may be required to utilize vehicles for site visits and other travel.
Ability to work at heights such as climbing ladders, working on scaffolds, platforms and lifts.
Ability to push, pull, lift, and carry heavy objects and equipment (50+ lbs).
Ability to work outside in various temperatures and inclement weather for extended periods of time.
Ability to work in confined spaces in accordance with training and duty requirements.
Proficient in Microsoft Office (Word, Excel, PowerPoint preferred).
Must complete within 90 days of receipt of computer access all Statewide Financial System (SFS), Statewide Learning Management System (SLMS), and other required training related to job assignments.
In accordance with NGB standards, must obtain and maintain a favorable background investigation; an appropriate clearance may be required.
Must maintain current NY State or federal certification/license requirements and keep them current throughout employment.
Additional Comments This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
Current Start Rate: $56,506.00 Job Rate: $68,630.00
Seniority Level Entry level
Employment Type Full‑time
Job Function General Business
Industry: Government Administration
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Pay Range $56,506.00/yr – $56,506.00/yr
Job Description Under the supervision of the Librarian, Director, or other appropriate supervisor, the Assistant Librarian/Archivist shall perform a full range of professional librarian/archivist activities including providing technical assistance and patron services. Such activities will include collecting, acquiring, classifying, cataloging, and indexing library material, including the processing and cataloging of all two‑dimensional objects held by the museum.
These responsibilities include, but are not limited to, the following:
Responsible for classifying, cataloging, indexing, arranging and physically processing all library and archive materials; may review work done by others.
Create finding aids and bibliographies that support the use of the collections.
Perform bibliographic database maintenance, detect and correct bibliographic errors, eliminate duplicate records, restore missing records, and process adders, additions, withdrawals and transfers.
Perform copy cataloging of multiple different material formats, including writing descriptions, subject analysis, and assigning a classification number.
Create and maintain serial control records, including publication patterns, in the library database.
Maintain professional and technical knowledge by attending educational workshops, keeping current with professional publications and participating in professional societies and organizations.
Assist the librarian in developing and implementing library/archives policies and procedures; help ensure implementation.
Provide assistance and research services to library/archive patrons and agency staff as necessary.
May provide instruction/training to support staff and across agency units; create/provide materials to support training programs.
Maintain the museum website.
Assist with the preservation of library materials.
May assist in ordering and acquisition of library materials; performs tasks necessary upon receipt of materials.
Perform repairs to general collection materials and prepare worn or damaged materials for rebinding or repair.
Digitize library materials to preserve content and provide access.
Perform complex problem resolution.
Coordinate activities with appropriate departments/units in the museum.
Propose use of space for books, maps, and archival records and ensure meets Director’s objectives.
May represent the unit on committees and at meetings.
Travel may be required.
Overtime may be required.
Perform other duties as assigned by the supervisor.
Knowledge, Skills, & Abilities
Demonstrates sound knowledge of standard library/archive procedures with strong familiarity with museum registration methods, cataloging, and legal and insurance issues as well as knowledge in Machine‑Readable Cataloging (MARC).
Working knowledge of the CMH and New York State policies and procedures in program area.
Ability to analyze project needs and communicate to supervisor and staff.
Ability to work independently or with others in a project/team setting in accordance with supervisory guidance and direction.
Ability to get along and interact well with different groups of people, including co‑workers, management, both Federal and State personnel, and the public.
Good written and oral communication skills.
Ability to train others.
Ability to read and write in English.
Proficient working with computers, including Microsoft Office Suite and related library and museum inventorying and tracking software.
Ability to push, pull, lift and carry heavy objects and equipment (50+ lbs) and climb step‑ladders and/or step‑stairs.
Demonstrate reliability and trustworthiness.
Minimum Qualifications
Master’s degree from a regionally accredited college or university in library science, information science, or archival administration studies.
At least 18 years of age.
Valid driver’s license to operate a motor vehicle in the State of New York; may be required to utilize vehicles for site visits and other travel.
Ability to work at heights such as climbing ladders, working on scaffolds, platforms and lifts.
Ability to push, pull, lift, and carry heavy objects and equipment (50+ lbs).
Ability to work outside in various temperatures and inclement weather for extended periods of time.
Ability to work in confined spaces in accordance with training and duty requirements.
Proficient in Microsoft Office (Word, Excel, PowerPoint preferred).
Must complete within 90 days of receipt of computer access all Statewide Financial System (SFS), Statewide Learning Management System (SLMS), and other required training related to job assignments.
In accordance with NGB standards, must obtain and maintain a favorable background investigation; an appropriate clearance may be required.
Must maintain current NY State or federal certification/license requirements and keep them current throughout employment.
Additional Comments This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
Current Start Rate: $56,506.00 Job Rate: $68,630.00
Seniority Level Entry level
Employment Type Full‑time
Job Function General Business
Industry: Government Administration
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