JPMorgan Chase & Co.
JPMorgan Chase & Co. is hiring: Executive Administrative Assistant in Chicago
JPMorgan Chase & Co., Chicago, IL, US
JobID: 210674853 Category: Administrative Assistant JobSchedule: Full time Posted Date: 2025-10-20T13:45:01+00:00 JobShift: Day Base Pay/Salary: Chicago,IL $33.34-$44.23 Job Responsibilities:
- Maintain detailed calendars for multiple team members
- Coordinate visitor access and handle logistics
- Organize and arrange onsite and offsite events, such as but not limited to, virtual and in-person meetings including scheduling, catering and set-up, and transportation
- Screen incoming calls and determine the level of priority, while using caution in dispensing information
- Manage the coordination and logistics of both internal and external meetings
- Arrange and coordinate domestic and international travel for multiple team members
- Process T&E expenses for multiple team members. Process invoices. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
- Produce high quality emails and messages to individuals at all levels of the organization
- Handle regular activities without prompting, and advise in advance with possible issues or delays
- Assist in editing spreadsheets and presentations, including printing and binding for client meetings
- Work cooperatively with the administrative assistant team, in positive partnership to support each other smoothly
- Lead and coordinate on ad hoc projects as requested
- Preferably candidates should have at least 3 years of administrative experience, supporting all levels through managing director
- Advanced calendar management
- Advanced ability to organize and prioritize
- Tact and good judgment in confidential situations, and proven experience interacting with senior management
- Strong interpersonal, written, and oral communication skills
- Candidates should have Expense, Invoice and Charitable Contributions knowledge
- Proficiency within Microsoft Office Suite, including Excel and PowerPoint
- Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
- Ability to learn procedures and processes quickly