Town of Needham, MA
Police Administrative Specialist
Town of Needham, MA, Needham Heights, Massachusetts, us, 02494
Salary:
$33.41 - $41.47 Hourly Location :
Needham, MA Job Type:
Full-Time Job Number:
202100373 Department:
Police Opening Date:
10/20/2025 Closing Date:
11/3/2025 11:59 PM Eastern
Description
The Town of Needham is seeking a passionate, dedicated individual to fill the full-time position of
Police Administrative Specialist . Under the direction of the Police Chief, the Police Administrative Specialist provides comprehensive administrative and office support duties for the department which includes payroll, customer service, clerical support, office administrative and bookkeeping functions, and special projects. The position may handle a wide variety of complex situations with diplomacy and discretion.
A successful candidate will be a self-motivated individual who is comfortable working independently, has a strong attention to detail, the ability to organize and interpret information effectively, and can multitask while efficiently managing their time. This position is a great opportunity for those interested in starting or growing their career in local government.
Schedule Monday, Wednesday, Thursday, 8:00 a.m. to 5:00 p.m.; Tuesday, 8:00 a.m. to 6:00 p.m.; Friday, 8:00 a.m. to 12:30 p.m.
CON #26034 Duties and Responsibilities
These duties are a general summary and not all inclusive: Prepares and processes payroll and payment of invoices, including preparation and submission of pay adjustments and stipend payments in accordance with the collective bargaining agreements; maintains personnel records for the department. Enters requisitions and processes department expenditures, prepares reports, and tracks program revenue and expenditures, communicating with vendors to resolve payment issues as applicable. Compiles data to assist in budget preparation and monitors expenses. Maintains records of the emergency medical technician certification programs including status of certified/recertified personnel. Prepares recurring and special reports for department and local, state, and federal agencies routinely and as needed. Maintains department files included but not limited to payroll, purchasing, vehicular accident reports, vehicle purchase, maintenance, and insurance information. Provides effective and efficient customer service and promotes and maintains responsive community relations. Requirements
The following requirements may be substituted by any equivalent combination of education, training and experience which provides the necessary knowledge, skills, and abilities to perform the job:
Completion of four-year college degree program Four (4) to six (6) years of relevant experience Proficiency with word processing and office technology, applications, and databases. Demonstrated ability to operate independently, multitask, and manage time effectively with a strong attention to detail. Excellent verbal and written communication skills with internal and external stakeholders including members of the public, other Town employees, and state and federal agencies. Supplemental Information
To apply, please submit your resume, cover letter, and application by clicking "Apply." Applications will be accepted until
11:59 PM on November 3, 2025.
The Town of Needham is an Equal Opportunity Employer and is committed to fostering an inclusive and encouraging workplace. There shall be no discrimination on the basis of race, age, gender, national origin, disability, religion or belief, sexual orientation, marriage/civil partnership, pregnancy/maternity, veteran status, or any other protected class. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone. The Town of Needham will endeavor to provide reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at tswanson@needhamma.gov. As a Town of Needham employee, you are offered a rewarding career-opportunity serving the Needham community, a thriving and growing town of approximately 32,000 residents and a diverse commercial tax base. The municipality has a Representative Town Meeting form of government, with a five-member elected Select Board who appoints a Town Manager to serve as the Chief Executive Officer. Town departments include Public Works, Police, Fire, Library, Public Health, Park & Recreation, Aging Services, Youth and Family Services, Treasury, Tax collection, Tax assessing, Finance, IT, Human Resources and more! The Town of Needham is a professionally run organization that is committed to creating an inclusive culture where employees can perform at the highest levels. Our employees are dedicated to their work and rely on each other as a team to ensure that Needham remains a place where engaged and committed people want to live, work and play.
The total offer will feature a comprehensive benefits package, which may include (depending on position):
Competitive Compensation Flexible Work Options Early Release Fridays at 12:30 pm (position dependent) 12.5 Paid Holidays Generous Family and Medical Leave (employee group specific) Retirement Plan: Contributory Defined Benefit Pension Plan (mandatory participation) 457b Deferred Compensation Plan, Pre-tax or Roth with Employer Contribution Match (voluntary participation) Access to Rosemary Recreation Complex Pool during Summer months Access to Recycling and Solid Waste facility Free Library Card with Needham Free Public Library (part of the Minuteman Library Network) Employer-Sponsored Health Insurance Health Savings Account with an Eligible Health Insurance Plan Flexible Spending Account for Health Care and Dependent Care Dental and Vision Coverage Basic and Optional Life Insurance Coverage Paid Personal and Vacation Leave Employer Paid Non-Occupational Sick Leave Comprehensive Employee Assistance Program which includes mental health, financial education, legal referrals, and much more Employer-paid training opportunities, such as courses for municipal finance and leadership; conference or trade show attendance; paid memberships to professional organizations Tuition Assistance and Paid Professional Development Opportunities Qualified Employer for the Federal Public Service Student Loan Forgiveness Program Free Electric Vehicle (EV) Charging and Free Parking
$33.41 - $41.47 Hourly Location :
Needham, MA Job Type:
Full-Time Job Number:
202100373 Department:
Police Opening Date:
10/20/2025 Closing Date:
11/3/2025 11:59 PM Eastern
Description
The Town of Needham is seeking a passionate, dedicated individual to fill the full-time position of
Police Administrative Specialist . Under the direction of the Police Chief, the Police Administrative Specialist provides comprehensive administrative and office support duties for the department which includes payroll, customer service, clerical support, office administrative and bookkeeping functions, and special projects. The position may handle a wide variety of complex situations with diplomacy and discretion.
A successful candidate will be a self-motivated individual who is comfortable working independently, has a strong attention to detail, the ability to organize and interpret information effectively, and can multitask while efficiently managing their time. This position is a great opportunity for those interested in starting or growing their career in local government.
Schedule Monday, Wednesday, Thursday, 8:00 a.m. to 5:00 p.m.; Tuesday, 8:00 a.m. to 6:00 p.m.; Friday, 8:00 a.m. to 12:30 p.m.
CON #26034 Duties and Responsibilities
These duties are a general summary and not all inclusive: Prepares and processes payroll and payment of invoices, including preparation and submission of pay adjustments and stipend payments in accordance with the collective bargaining agreements; maintains personnel records for the department. Enters requisitions and processes department expenditures, prepares reports, and tracks program revenue and expenditures, communicating with vendors to resolve payment issues as applicable. Compiles data to assist in budget preparation and monitors expenses. Maintains records of the emergency medical technician certification programs including status of certified/recertified personnel. Prepares recurring and special reports for department and local, state, and federal agencies routinely and as needed. Maintains department files included but not limited to payroll, purchasing, vehicular accident reports, vehicle purchase, maintenance, and insurance information. Provides effective and efficient customer service and promotes and maintains responsive community relations. Requirements
The following requirements may be substituted by any equivalent combination of education, training and experience which provides the necessary knowledge, skills, and abilities to perform the job:
Completion of four-year college degree program Four (4) to six (6) years of relevant experience Proficiency with word processing and office technology, applications, and databases. Demonstrated ability to operate independently, multitask, and manage time effectively with a strong attention to detail. Excellent verbal and written communication skills with internal and external stakeholders including members of the public, other Town employees, and state and federal agencies. Supplemental Information
To apply, please submit your resume, cover letter, and application by clicking "Apply." Applications will be accepted until
11:59 PM on November 3, 2025.
The Town of Needham is an Equal Opportunity Employer and is committed to fostering an inclusive and encouraging workplace. There shall be no discrimination on the basis of race, age, gender, national origin, disability, religion or belief, sexual orientation, marriage/civil partnership, pregnancy/maternity, veteran status, or any other protected class. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone. The Town of Needham will endeavor to provide reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at tswanson@needhamma.gov. As a Town of Needham employee, you are offered a rewarding career-opportunity serving the Needham community, a thriving and growing town of approximately 32,000 residents and a diverse commercial tax base. The municipality has a Representative Town Meeting form of government, with a five-member elected Select Board who appoints a Town Manager to serve as the Chief Executive Officer. Town departments include Public Works, Police, Fire, Library, Public Health, Park & Recreation, Aging Services, Youth and Family Services, Treasury, Tax collection, Tax assessing, Finance, IT, Human Resources and more! The Town of Needham is a professionally run organization that is committed to creating an inclusive culture where employees can perform at the highest levels. Our employees are dedicated to their work and rely on each other as a team to ensure that Needham remains a place where engaged and committed people want to live, work and play.
The total offer will feature a comprehensive benefits package, which may include (depending on position):
Competitive Compensation Flexible Work Options Early Release Fridays at 12:30 pm (position dependent) 12.5 Paid Holidays Generous Family and Medical Leave (employee group specific) Retirement Plan: Contributory Defined Benefit Pension Plan (mandatory participation) 457b Deferred Compensation Plan, Pre-tax or Roth with Employer Contribution Match (voluntary participation) Access to Rosemary Recreation Complex Pool during Summer months Access to Recycling and Solid Waste facility Free Library Card with Needham Free Public Library (part of the Minuteman Library Network) Employer-Sponsored Health Insurance Health Savings Account with an Eligible Health Insurance Plan Flexible Spending Account for Health Care and Dependent Care Dental and Vision Coverage Basic and Optional Life Insurance Coverage Paid Personal and Vacation Leave Employer Paid Non-Occupational Sick Leave Comprehensive Employee Assistance Program which includes mental health, financial education, legal referrals, and much more Employer-paid training opportunities, such as courses for municipal finance and leadership; conference or trade show attendance; paid memberships to professional organizations Tuition Assistance and Paid Professional Development Opportunities Qualified Employer for the Federal Public Service Student Loan Forgiveness Program Free Electric Vehicle (EV) Charging and Free Parking