ASP Team
ACCOUNTING MANAGER POSITION
Position Summary
Responsible for supporting the financial operations of the company by performing a variety of accounting duties, including financial analysis, preparing financial statements, maintaining financial records, and ensuring the accuracy of financial data. Coordinating with contracted providers on payroll processing, the retirement plan, business taxes, banking, and the annual administration of benefits plans. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work effectively in a fast‑paced environment.
Essential Functions/Responsibilities
Financial Analysis and General Ledger Management
- Generate weekly/monthly/annual financials: calculate and reconcile referral fees monthly, calculate draw account balances, individual and general overhead.
- Analyze financial data, budget variances and trends to support business decisions.
- Prepare detailed financial reports, including variance analysis, budget comparisons, and forecasts.
- Prepare and post journal entries to the general ledger, ensuring accuracy and compliance with accounting standards.
- Reconcile general ledger accounts regularly and resolve any discrepancies.
Tax Reporting
- Firm Tax Return – Work with CPA
- Quarterly OQ Returns to Oregon for 401k Plan Distributions, Annual 1099s
- WA B & O Taxes – Compile information and file return with state of Washington
- Oregon Personal Property Return, preparation of annual return
- Worker’s Compensation Return, preparation of annual audit
- Calculate quarterly payroll taxes for associates/paralegals
- Calculate and provide quarterly income estimates to partners
Payroll, Benefits, Retirement and Banking Management
- Accurately process payroll for all employees on a regular basis (bi‑monthly).
- Coordinate with Office Administrator to resolve any discrepancies in time records.
- Ensure that all payroll transactions are processed in a timely and accurate manner.
- Ensure compliance with federal, state, and local payroll regulations, including tax filings and reporting.
- Maintain accurate payroll records and ensure adherence to company policies and procedures.
- Stay updated on changes in payroll laws and regulations to ensure ongoing compliance.
- Serve as the primary point of contact for employee payroll inquiries.
- Assist in the preparation of year‑end payroll reports, such as W‑2s and 1099s.
- Provide support for internal and external audits related to payroll.
- Assist with annual benefits renewals, prepare census, coordinate with health/dental/FSA providers.
- Support Section 125 (FSA accounts) and Section 132 (Transit & Parking accounts) Plans in coordination with Professional Benefits Services.
- Manage 401k Plan in collaboration with Northwest Plan Services and Preisz Financial
- Coordinate retirement plan forms and information to enroll new partners/staff.
- Administer contributions to correct brokerage, distributions/rollovers.
- Assist with draw checks/client expense checks as needed.
- Reconcile firm accounts and firm Visa account.
- Coordinate signer updates for firm banking accounts.
Other Accounting Support
- Provide information as requested for: survey responses, PLF coverage and firm insurance coverages.
- Respond to verification of employment requests.
- Provide backup for Accounts Payable and Accounts Receivable tasks.
- Crostrain team members for backup support of primary functions.
- Identify opportunities to streamline accounting processes and improve efficiency.
- Assist in the implementation of new accounting software or tools.
- Provide training and support to other team members on accounting processes and best practices.
- Maintain accurate and organized financial records, including invoices, receipts, and statements.
- Ensure that all financial documentation is stored securely and is easily accessible.
Skills/Competencies
- 10+ years of experience in accounting, finance, preferably in a law firm
- Proficiency with accounting software and advanced Excel skills.
- Strong analytical and problem‑solving skills.
- Excellent attention to detail and accuracy.
- Effective communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Proactive approach to identifying and addressing financial issues. Exceptional client service orientation, sound judgment, and the ability to adjust to competing priorities.
- Requires consistent attendance and regular in‑office presence. The firm’s in‑office work requirements may be modified in the firm’s discretion.