Indiana University
Assistant Director for Finance and Operations (Program Management Specialist)
Indiana University, Bloomington, Indiana, United States, 47401
Overview
The mission of the Environmental Resilience Institute (ERI) is to co-create environmental resilience and climate solutions by integrating research, education, and community. Our faculty, staff, and students are addressing environmental change by collaborating with local governments, farmers, citizen scientists, and others to inform research and develop solutions that work for all Hoosiers. We encourage all interested and qualified parties to apply to join our team.
Job Summary
The Assistant Director for Finance and Operations serves as a key member of the Environmental Resilience Institute's leadership team, working under the direction of the Managing Director to manage the day-to-day operations and financial activities of the Institute. This role provides strategic and operational leadership across finance, administration, staffing, and programmatic initiatives, ensuring alignment with ERI's mission and long- and short-term goals.
Responsibilities
Department-Specific Responsibilities
Manages Institute finance and operational objectives by coordinating and communicating with staff, directors, and university partners.
Serves as finance manager for all accounts within the ERI portfolio
Prepares budgets, provides analysis and forecasting, and delivers financial reports in coordination with the assigned unit fiscal officer.
General Responsibilities
Implements the organization's strategic vision and direction by developing, initiating, and/or supporting new programs and services, creating annual work plans, and operating within a board-approved balanced budget.
Ensures the maintenance of effective office management, financial management, record-keeping, and equipment and software.
Plans, directs and implements programs or events, including developing branding strategy and targeting audiences for these events.
Oversees or represents the program in communications to program participants, supporting institutions, collaborators in other units, community partners, vendors and the public.
Troubleshoots and resolves issues and programs.
Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds.
Oversees research and academic activities budgets for programs. Identifies funding requirements and funding sources to ensure adequate resources to sustain program goals. Leads grant writing.
Evaluates the performance of lower-level staff, recommends development and performance plans, promotions and disciplinary action and is accountable for consistent administration of university policies.
Keeps abreast of best practices to create and implement policies and procedures that deliver a quality program experience.
Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
Bachelor's degree
WORK EXPERIENCE
Required
5 years in related field
Preferred
Experience with IU policies, procedures, and systems
SKILLS
Proficient communication skills
Maintains a high degree of professionalism
Demonstrates time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Seeks to acquire knowledge in area of specialty
Highly thorough and dependable
Demonstrates a high level of accuracy, even under pressure
Possesses a high degree of initiative
Ability to influence internal and/or external constituents
Preferred
Strategic planning skills
Grant management skills
Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location Bloomington, Indiana
Advertised Salary $75,000 - $85,000 annually
Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Advanced FLSA: Exempt Job Function: General Administration Job Family: Program Management
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
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Job Summary
The Assistant Director for Finance and Operations serves as a key member of the Environmental Resilience Institute's leadership team, working under the direction of the Managing Director to manage the day-to-day operations and financial activities of the Institute. This role provides strategic and operational leadership across finance, administration, staffing, and programmatic initiatives, ensuring alignment with ERI's mission and long- and short-term goals.
Responsibilities
Department-Specific Responsibilities
Manages Institute finance and operational objectives by coordinating and communicating with staff, directors, and university partners.
Serves as finance manager for all accounts within the ERI portfolio
Prepares budgets, provides analysis and forecasting, and delivers financial reports in coordination with the assigned unit fiscal officer.
General Responsibilities
Implements the organization's strategic vision and direction by developing, initiating, and/or supporting new programs and services, creating annual work plans, and operating within a board-approved balanced budget.
Ensures the maintenance of effective office management, financial management, record-keeping, and equipment and software.
Plans, directs and implements programs or events, including developing branding strategy and targeting audiences for these events.
Oversees or represents the program in communications to program participants, supporting institutions, collaborators in other units, community partners, vendors and the public.
Troubleshoots and resolves issues and programs.
Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds.
Oversees research and academic activities budgets for programs. Identifies funding requirements and funding sources to ensure adequate resources to sustain program goals. Leads grant writing.
Evaluates the performance of lower-level staff, recommends development and performance plans, promotions and disciplinary action and is accountable for consistent administration of university policies.
Keeps abreast of best practices to create and implement policies and procedures that deliver a quality program experience.
Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
Bachelor's degree
WORK EXPERIENCE
Required
5 years in related field
Preferred
Experience with IU policies, procedures, and systems
SKILLS
Proficient communication skills
Maintains a high degree of professionalism
Demonstrates time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Seeks to acquire knowledge in area of specialty
Highly thorough and dependable
Demonstrates a high level of accuracy, even under pressure
Possesses a high degree of initiative
Ability to influence internal and/or external constituents
Preferred
Strategic planning skills
Grant management skills
Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location Bloomington, Indiana
Advertised Salary $75,000 - $85,000 annually
Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Advanced FLSA: Exempt Job Function: General Administration Job Family: Program Management
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
#J-18808-Ljbffr