Plant Procurement Specialist (Westhampton)

RESPONSIBILITIES: Manage the sourcing, pricing, and purchasing of plant materials and landscape hard goods Generate purchase orders in the ERP system and ensure the vendor sales order align with the sourcing standards and project requirements Work closely with our internal departments to meet project deadlines and material specifications Visit nurseries to hand-select top-quality plant material: document size, availability, and take reference photos Ensure accurate job costing by linking purchase orders to project numbers and sales order line items Coordinate delivery or pick-up schedules with suppliers and our internal Logistics Department; maintain the company delivery calendar Negotiate pricing and terms with vendors to ensure cost-effectiveness and quality. Provide timely updates on the status of open purchase orders in a fast paced, dynamic environment Cultivate and maintain long-term relationships with trusted vendors and suppliers to ensure consistent quality and reliable sourcing Assist in generating and maintaining various purchasing and procurement reports to support internal planning and decision making. Adapt to Seasonal demands and work flexible hours in varied weather conditions to meet the fluctuating demands of the landscape and horticulture industry

Qualifications and Skills: Must have excellent communication skills and be highly organized and efficient with documentation of purchase orders, load dockets, and invoices Previous experience in purchasing, procurement or supply chain with in-depth plant knowledge preferred Looking for a positive attitude and a motivated individual who is a team player Strong team collaboration skills with a focus on meeting deadlines and ensuring timely project completion Ability to work independently and with others in a fast-paced environment. Excellent communication skills - oral and written Proficient in using Microsoft Office Programs