University of California, Berkeley
Grants and Contracts Administrator (7398C), Labor Center - #81918
University of California, Berkeley, Berkeley, California, United States, 94709
Grants and Contracts Administrator (7398C), Labor Center - #81918
4 days ago Be among the first 25 applicants
About UC Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging makes it a special place for students, faculty and staff. As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice.
Departmental Overview The UC Berkeley Labor Center conducts research and education on issues related to labor and employment. The Labor Center’s curricula and leadership training serve to educate a diverse new generation of labor leaders. The Labor Center conducts policy‑relevant research on topics such as job quality and workforce development, and collaborates with unions, policymakers, and other stakeholders to develop innovative policy perspectives and programs.
Position Summary The position will be responsible for managing the full lifecycle of grants and contracts, including preparing and shepherding proposals for foundations, major research gift donors, and government agencies, as well as post‑award coordination. The role serves as a liaison between the Labor Center’s Directors/PIs and the Berkeley Regional Services Research Administrator, handling administrative work and project management throughout the grant process. The administrator will also interact directly with funders and sponsors, assist with business contracts and gifts, maintain internal funding records in the Oracle database, and keep PIs up‑to‑date on funding status.
The Labor Center’s total annual budget is $8 million+. The administrator supports Principal Investigators raising about $4 million annually through grant and contract proposal preparation, shepherding, and deadline tracking. Gift funding generally ranges from $10,000 to $150,000 and is pursued on an ad‑hoc basis. The position coordinates with staff at the Labor Center, IRLE, and other university departments.
Application Review Date The first review date for this job is: 10/31/2025.
Responsibilities
Analysis of Funding
Provide analysis of fundraising prospects and current awards as inputs to the Labor Center budget process and financial system.
Development of Structures, Tools, and Processes
Develop and maintain organizational structure for records related to all stages of grants and contracts.
Develop manuals and tools outlining the Labor Center grants and contracts process.
Implement processes for regular status updates to Labor Center leadership and Principal Investigators (PIs).
Coordinate with IRLE and university contract and grant departments throughout the full lifecycle of grants and contracts.
Management of Proposal Process
Develop and manage a dynamic portfolio in coordination with PIs and directors to solicit and steward prospects and existing funders via multiple channels.
Serve as the lead development professional for all Labor Center proposals.
Support staff in the submission of grants and contracts, coordinating, assembling, and ensuring timely submission of proposals.
Monitor and coordinate with PIs in meeting funder and UC timelines.
Coordinate with other UC labor centers on joint fundraising opportunities.
Escalate issues with proposals that are not moving forward in a timely manner.
Monitor university grant and contract policy changes and attend training, sharing information with PIs as relevant.
Funder Relationship Management
Coordinate with PIs and the Deputy Executive Director of Programs to maintain ongoing communication with funders.
Provide information to funders via portals.
Ensure timely gift processing, reporting, and acknowledgements.
Coordinate reports, reporting deadlines, and communications for funders, in collaboration with PIs, Deputy Executive Director of Programs, and Communications team.
Ensure invoicing occurs in a timely manner.
Required Qualifications
At least 5 years of experience managing grants and contracts and building relationships with foundations and other funders.
Excellent written, oral, and interpersonal communication skills, including diplomacy.
Advanced project management skills and experience conducting projects on deadline, working independently and in coordination with a diverse group of colleagues.
Experience maintaining confidentiality.
Experience navigating and managing complex fundraising and contracting processes with foundations, government, individuals, and large institutions such as a public university.
Advanced experience reading and understanding budgets.
Bachelor’s degree in a related area and/or equivalent experience/training.
Preferred Qualifications
Advanced organizational, analytic, and problem‑solving skills.
Experience with Oracle, Salesforce, and Microsoft Suite.
Salary & Benefits The budgeted annual salary range for this position is $74,700.00 – $115,000.00. This is a full‑time (40 hours/week), career position that is eligible for UC Benefits and an exempt monthly‑paid position.
How To Apply
Submit your resume and cover letter.
Other Information
This position will be governed by the terms and conditions in the agreement for the Research and Public Service Professionals, represented by the UAW.
Not a visa opportunity.
Eligible for up to 60% hybrid work; arrangements are determined in partnership with your supervisor.
Misconduct As a condition of employment, a final candidate who accepts a conditional offer of employment will be required to disclose any misconduct within the last seven years, including any final administrative or judicial decisions, current disciplinary proceedings, or appeals.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
#J-18808-Ljbffr
About UC Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging makes it a special place for students, faculty and staff. As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice.
Departmental Overview The UC Berkeley Labor Center conducts research and education on issues related to labor and employment. The Labor Center’s curricula and leadership training serve to educate a diverse new generation of labor leaders. The Labor Center conducts policy‑relevant research on topics such as job quality and workforce development, and collaborates with unions, policymakers, and other stakeholders to develop innovative policy perspectives and programs.
Position Summary The position will be responsible for managing the full lifecycle of grants and contracts, including preparing and shepherding proposals for foundations, major research gift donors, and government agencies, as well as post‑award coordination. The role serves as a liaison between the Labor Center’s Directors/PIs and the Berkeley Regional Services Research Administrator, handling administrative work and project management throughout the grant process. The administrator will also interact directly with funders and sponsors, assist with business contracts and gifts, maintain internal funding records in the Oracle database, and keep PIs up‑to‑date on funding status.
The Labor Center’s total annual budget is $8 million+. The administrator supports Principal Investigators raising about $4 million annually through grant and contract proposal preparation, shepherding, and deadline tracking. Gift funding generally ranges from $10,000 to $150,000 and is pursued on an ad‑hoc basis. The position coordinates with staff at the Labor Center, IRLE, and other university departments.
Application Review Date The first review date for this job is: 10/31/2025.
Responsibilities
Analysis of Funding
Provide analysis of fundraising prospects and current awards as inputs to the Labor Center budget process and financial system.
Development of Structures, Tools, and Processes
Develop and maintain organizational structure for records related to all stages of grants and contracts.
Develop manuals and tools outlining the Labor Center grants and contracts process.
Implement processes for regular status updates to Labor Center leadership and Principal Investigators (PIs).
Coordinate with IRLE and university contract and grant departments throughout the full lifecycle of grants and contracts.
Management of Proposal Process
Develop and manage a dynamic portfolio in coordination with PIs and directors to solicit and steward prospects and existing funders via multiple channels.
Serve as the lead development professional for all Labor Center proposals.
Support staff in the submission of grants and contracts, coordinating, assembling, and ensuring timely submission of proposals.
Monitor and coordinate with PIs in meeting funder and UC timelines.
Coordinate with other UC labor centers on joint fundraising opportunities.
Escalate issues with proposals that are not moving forward in a timely manner.
Monitor university grant and contract policy changes and attend training, sharing information with PIs as relevant.
Funder Relationship Management
Coordinate with PIs and the Deputy Executive Director of Programs to maintain ongoing communication with funders.
Provide information to funders via portals.
Ensure timely gift processing, reporting, and acknowledgements.
Coordinate reports, reporting deadlines, and communications for funders, in collaboration with PIs, Deputy Executive Director of Programs, and Communications team.
Ensure invoicing occurs in a timely manner.
Required Qualifications
At least 5 years of experience managing grants and contracts and building relationships with foundations and other funders.
Excellent written, oral, and interpersonal communication skills, including diplomacy.
Advanced project management skills and experience conducting projects on deadline, working independently and in coordination with a diverse group of colleagues.
Experience maintaining confidentiality.
Experience navigating and managing complex fundraising and contracting processes with foundations, government, individuals, and large institutions such as a public university.
Advanced experience reading and understanding budgets.
Bachelor’s degree in a related area and/or equivalent experience/training.
Preferred Qualifications
Advanced organizational, analytic, and problem‑solving skills.
Experience with Oracle, Salesforce, and Microsoft Suite.
Salary & Benefits The budgeted annual salary range for this position is $74,700.00 – $115,000.00. This is a full‑time (40 hours/week), career position that is eligible for UC Benefits and an exempt monthly‑paid position.
How To Apply
Submit your resume and cover letter.
Other Information
This position will be governed by the terms and conditions in the agreement for the Research and Public Service Professionals, represented by the UAW.
Not a visa opportunity.
Eligible for up to 60% hybrid work; arrangements are determined in partnership with your supervisor.
Misconduct As a condition of employment, a final candidate who accepts a conditional offer of employment will be required to disclose any misconduct within the last seven years, including any final administrative or judicial decisions, current disciplinary proceedings, or appeals.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
#J-18808-Ljbffr