Inside Higher Ed
Sr. Grants & Contracts Analyst (Research Finance-SON)
Inside Higher Ed, Baltimore, Maryland, United States, 21276
Sr. Grants & Contracts Analyst (Research Finance-SON)
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We are seeking a Sr. Grants & Contracts Analyst who will provide dedicated professional‑level sponsored funds management for more than 80% of the time, overseeing pre‑award and post‑award functions including proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.
This position works independently on a variety of grants and contracts that range from moderately to highly complex. These may involve detailed budgets, multiple projects, cores, subawards, investigator‑initiated projects, consortiums, DoD requirements, foundation grants and pharmaceutical company‑sponsored clinical trials. The primary focus is timely, effective, and efficient management of sponsored funding.
Specific Duties & Responsibilities
Oversee and direct complex award management activities, including monitoring and managing accounts, audits, evaluations, and reporting.
Partner with faculty, budgetary staff, and the Office of Research Administration to plan and develop application submissions to federal agencies, private agencies/foundations, and commercial companies.
Ensure compliance with institutional policies for the pre‑award process and sponsor guidelines.
Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager for signature.
Prepare timely budgets for principal investigator review.
Serve as liaison between research units, central offices, and funding agencies.
Review budgets and related justification for appropriateness and completeness.
Provide groundwork for subcontract negotiations.
Maintain ongoing updates and communications related to current awards, including auditing and reporting to principal investigators and leadership.
Manage post‑award processes, including award setup, account verification, and ensuring staff are properly set up.
Complete post‑award responsibilities, including budget distribution, account reconciliation, e‑form setup, effort reporting, cost transfers, invoice payments, and final paperwork.
Assist with closeouts as needed.
Other duties as assigned.
Additional Duties
Examine awards for suitability of terms and conditions; schedule kickoff meetings with the PI and coordinate establishment of project accounts.
Reconcile all awards in an assigned portfolio monthly and verify allowable expenses.
Meet quarterly with faculty to review effort on sponsored funds, account balances, and projected spending.
Assist the finance office with quarterly projections of sponsored activity and preparation of the annual budget.
Assist Academic Affairs to ensure faculty sponsored activity and teaching/administrative effort is allocated correctly.
Review unallocated salaries monthly to ensure effort is charged to sponsored projects.
Clear deficit balances monthly.
Review unspent grant funds monthly and plan spending with faculty.
Pre‑review effort reports and verify cost sharing quarterly.
Minimum Qualifications
Bachelor’s Degree.
Four years of related experience in sponsored research and/or financial positions.
Additional education may substitute for required experience per JHU equivalency formula.
Successful completion of the Research Administration Training Program (13‑15 months) is equivalent to two years of relevant experience.
Preferred Qualifications
Experience in an academic or medical setting.
Technical Qualifications & Specialized Certifications
Knowledge of external federal guidelines/procedures for grants and contracts (NIH, NSF, DoD, NAS).
Technical Skills & Expected Level Of Proficiency
Analytical Skills - Intermediate
Attention to Detail - Intermediate
Grant Closeout Procedures - Intermediate
Grant Proposal Preparation - Intermediate
Grant Regulations - Intermediate
Grants and Contracts Management - Intermediate
Oral and Written Communications - Intermediate
Record Keeping - Intermediate
Regulatory Compliance - Intermediate
Relationship Management - Intermediate
Compensation & Benefits Classified Title: Sr. Grants & Contracts Analyst. Starting Salary Range: $62,900 — $110,100 annually.
Employee group: Full Time. FLSA Status: Exempt. Schedule: Monday – Friday 8:30 – 5:00. Location: Remote. Department: Research Finance, School of Nursing.
Johns Hopkins offers a comprehensive benefits package covering health, life, career, and retirement. For more information, visit https://hr.jhu.edu/benefits-worklife/.
Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. EEO is the law.
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We are seeking a Sr. Grants & Contracts Analyst who will provide dedicated professional‑level sponsored funds management for more than 80% of the time, overseeing pre‑award and post‑award functions including proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.
This position works independently on a variety of grants and contracts that range from moderately to highly complex. These may involve detailed budgets, multiple projects, cores, subawards, investigator‑initiated projects, consortiums, DoD requirements, foundation grants and pharmaceutical company‑sponsored clinical trials. The primary focus is timely, effective, and efficient management of sponsored funding.
Specific Duties & Responsibilities
Oversee and direct complex award management activities, including monitoring and managing accounts, audits, evaluations, and reporting.
Partner with faculty, budgetary staff, and the Office of Research Administration to plan and develop application submissions to federal agencies, private agencies/foundations, and commercial companies.
Ensure compliance with institutional policies for the pre‑award process and sponsor guidelines.
Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager for signature.
Prepare timely budgets for principal investigator review.
Serve as liaison between research units, central offices, and funding agencies.
Review budgets and related justification for appropriateness and completeness.
Provide groundwork for subcontract negotiations.
Maintain ongoing updates and communications related to current awards, including auditing and reporting to principal investigators and leadership.
Manage post‑award processes, including award setup, account verification, and ensuring staff are properly set up.
Complete post‑award responsibilities, including budget distribution, account reconciliation, e‑form setup, effort reporting, cost transfers, invoice payments, and final paperwork.
Assist with closeouts as needed.
Other duties as assigned.
Additional Duties
Examine awards for suitability of terms and conditions; schedule kickoff meetings with the PI and coordinate establishment of project accounts.
Reconcile all awards in an assigned portfolio monthly and verify allowable expenses.
Meet quarterly with faculty to review effort on sponsored funds, account balances, and projected spending.
Assist the finance office with quarterly projections of sponsored activity and preparation of the annual budget.
Assist Academic Affairs to ensure faculty sponsored activity and teaching/administrative effort is allocated correctly.
Review unallocated salaries monthly to ensure effort is charged to sponsored projects.
Clear deficit balances monthly.
Review unspent grant funds monthly and plan spending with faculty.
Pre‑review effort reports and verify cost sharing quarterly.
Minimum Qualifications
Bachelor’s Degree.
Four years of related experience in sponsored research and/or financial positions.
Additional education may substitute for required experience per JHU equivalency formula.
Successful completion of the Research Administration Training Program (13‑15 months) is equivalent to two years of relevant experience.
Preferred Qualifications
Experience in an academic or medical setting.
Technical Qualifications & Specialized Certifications
Knowledge of external federal guidelines/procedures for grants and contracts (NIH, NSF, DoD, NAS).
Technical Skills & Expected Level Of Proficiency
Analytical Skills - Intermediate
Attention to Detail - Intermediate
Grant Closeout Procedures - Intermediate
Grant Proposal Preparation - Intermediate
Grant Regulations - Intermediate
Grants and Contracts Management - Intermediate
Oral and Written Communications - Intermediate
Record Keeping - Intermediate
Regulatory Compliance - Intermediate
Relationship Management - Intermediate
Compensation & Benefits Classified Title: Sr. Grants & Contracts Analyst. Starting Salary Range: $62,900 — $110,100 annually.
Employee group: Full Time. FLSA Status: Exempt. Schedule: Monday – Friday 8:30 – 5:00. Location: Remote. Department: Research Finance, School of Nursing.
Johns Hopkins offers a comprehensive benefits package covering health, life, career, and retirement. For more information, visit https://hr.jhu.edu/benefits-worklife/.
Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. EEO is the law.
#J-18808-Ljbffr