UCLA
Special Instructions to Applicants
This position is full-time, 40-hour per week, and is limited to an 18-month appointment.
Position Summary The UCLA Institute for Society and Genetics is a Center for Interdisciplinary Instruction (CII) within the Division of Life Sciences, with twelve FTE and 6 non-FTE faculty (joint), temporary instructors, postdoctoral fellows, researchers, and lab staff. The Institute has six career administrative staff, two undergraduate majors (Human Biology and Society BA and BS) and an undergraduate minor in Society and Genetics. Under the general direction of the Institute's CAO, the incumbent performs fund manager functions for a portfolio of extramural and unrestricted funds equivalent to approximately $4-$6M in the Institute for Society and Genetics. The incumbent will work with faculty principal investigators (PIs) and proactively manage and maintain fiscal control over a diverse pool of funds from state, federal, and private grants while ensuring compliance with University, State, and Federal audit policies. Key responsibilities include reviewing extramural award synopsis to interpret terms and conditions of agreements to generate award proposals; establishing new accounts and recharge IDs and developing and coordinating budget plans with PIs; processing and interpreting contract and grant awards in compliance with University policy and agency guidelines; reviewing and managing purchasing and financial transactions; resolving problems or discrepancies; reconciling ledgers on a monthly basis; maintaining accounting files for audit acceptance; preparing accurate and detailed financial reports with projections for each PI and scheduling state-of-funds meetings with each; preparing any reports for internal or external use; and working with EFM to process close outs on a timely basis. The incumbent will act as pre‑award analyst and prepare all necessary documentation for research proposals submitted to federal, state, and industry agencies. Other duties include liaising with campus and funding agencies to provide information, budgets, and answer questions regarding proposals; acting as a department resource and liaison with OCGA to interpret policy, procedures, agency guidelines; and disseminating information and changes to department staff, faculty, and PIs. The incumbent works closely with the CAO on fiscal closing and C-BIG activities in the areas of expense review and reconciliation, TOF and NPEAR transactions and budget projections. The incumbent ensures all FC activities of the Admin Coordinator meet applicable deadlines, and all expenses clear on applicable funds. The incumbent is responsible for audit reviews on all funds under their purview, and in collaboration with CAO systemizes SOPs associated with fund management and accounting practices within ISG.
Salary & Compensation
UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
Demonstrated high‑level skill in accounting, budgetary analysis and control which includes reconciliation of accounts and monitoring expenditures based on existing revenue and cost data (Required)
Leadership skill as demonstrated by exercise of mature judgment in independent decision making without close supervision (Required)
Ability to manage simultaneously a wide range of active projects and responsibilities, to perform a variety of duties, and to change from one task to another as necessary without a loss in productivity (Required)
Demonstrated ability to set and meet multiple and varied deadlines pertinent to University and funding agency policy and meet established goals set by department (Required)
Superior ability to prioritize work assignments and give keen attention to detail, when faced with pressing and/or conflicting deadlines (Required)
Organizational skills to maintain up‑to‑date paper documentation and electronic documentation (Required)
Excellent math and analytical skills to access and review financial information, anticipate problems, develop alternative solutions, make recommendations and implement changes (Required)
Ability to understand, interpret, process, and review online entries for the campus systems for accounting, payroll, personnel, and other, as required (Required)
Ability to access and use effectively the various web‑based systems of UCLA Purchasing and Accounts Payable and Finances areas (Required)
Ability to design, execute, and maintain spreadsheets and produce reports for expense tracking, projections, and variance analysis (Required)
Working knowledge of University accounting and other administrative policies and procedures (Preferred)
Demonstrated ability to work independently, use initiative and follow through on assignments to timely completion (Required)
Education, Licenses, Certifications & Personal Affiliations
Bachelor's Degree in a related area and/or equivalent experience/training (Required)
Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Age Requirement: Candidates must be 18 years or older to be eligible to be hired.
0% No Travel required
Schedule 8:00 a.m. to 5:00 p.m.
Union/Policy Covered CX‑Clerical & Allied Services
#J-18808-Ljbffr
Position Summary The UCLA Institute for Society and Genetics is a Center for Interdisciplinary Instruction (CII) within the Division of Life Sciences, with twelve FTE and 6 non-FTE faculty (joint), temporary instructors, postdoctoral fellows, researchers, and lab staff. The Institute has six career administrative staff, two undergraduate majors (Human Biology and Society BA and BS) and an undergraduate minor in Society and Genetics. Under the general direction of the Institute's CAO, the incumbent performs fund manager functions for a portfolio of extramural and unrestricted funds equivalent to approximately $4-$6M in the Institute for Society and Genetics. The incumbent will work with faculty principal investigators (PIs) and proactively manage and maintain fiscal control over a diverse pool of funds from state, federal, and private grants while ensuring compliance with University, State, and Federal audit policies. Key responsibilities include reviewing extramural award synopsis to interpret terms and conditions of agreements to generate award proposals; establishing new accounts and recharge IDs and developing and coordinating budget plans with PIs; processing and interpreting contract and grant awards in compliance with University policy and agency guidelines; reviewing and managing purchasing and financial transactions; resolving problems or discrepancies; reconciling ledgers on a monthly basis; maintaining accounting files for audit acceptance; preparing accurate and detailed financial reports with projections for each PI and scheduling state-of-funds meetings with each; preparing any reports for internal or external use; and working with EFM to process close outs on a timely basis. The incumbent will act as pre‑award analyst and prepare all necessary documentation for research proposals submitted to federal, state, and industry agencies. Other duties include liaising with campus and funding agencies to provide information, budgets, and answer questions regarding proposals; acting as a department resource and liaison with OCGA to interpret policy, procedures, agency guidelines; and disseminating information and changes to department staff, faculty, and PIs. The incumbent works closely with the CAO on fiscal closing and C-BIG activities in the areas of expense review and reconciliation, TOF and NPEAR transactions and budget projections. The incumbent ensures all FC activities of the Admin Coordinator meet applicable deadlines, and all expenses clear on applicable funds. The incumbent is responsible for audit reviews on all funds under their purview, and in collaboration with CAO systemizes SOPs associated with fund management and accounting practices within ISG.
Salary & Compensation
UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
Demonstrated high‑level skill in accounting, budgetary analysis and control which includes reconciliation of accounts and monitoring expenditures based on existing revenue and cost data (Required)
Leadership skill as demonstrated by exercise of mature judgment in independent decision making without close supervision (Required)
Ability to manage simultaneously a wide range of active projects and responsibilities, to perform a variety of duties, and to change from one task to another as necessary without a loss in productivity (Required)
Demonstrated ability to set and meet multiple and varied deadlines pertinent to University and funding agency policy and meet established goals set by department (Required)
Superior ability to prioritize work assignments and give keen attention to detail, when faced with pressing and/or conflicting deadlines (Required)
Organizational skills to maintain up‑to‑date paper documentation and electronic documentation (Required)
Excellent math and analytical skills to access and review financial information, anticipate problems, develop alternative solutions, make recommendations and implement changes (Required)
Ability to understand, interpret, process, and review online entries for the campus systems for accounting, payroll, personnel, and other, as required (Required)
Ability to access and use effectively the various web‑based systems of UCLA Purchasing and Accounts Payable and Finances areas (Required)
Ability to design, execute, and maintain spreadsheets and produce reports for expense tracking, projections, and variance analysis (Required)
Working knowledge of University accounting and other administrative policies and procedures (Preferred)
Demonstrated ability to work independently, use initiative and follow through on assignments to timely completion (Required)
Education, Licenses, Certifications & Personal Affiliations
Bachelor's Degree in a related area and/or equivalent experience/training (Required)
Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Age Requirement: Candidates must be 18 years or older to be eligible to be hired.
0% No Travel required
Schedule 8:00 a.m. to 5:00 p.m.
Union/Policy Covered CX‑Clerical & Allied Services
#J-18808-Ljbffr