Naples Botanical Garden
Join to apply for the Staff Accountant role at Naples Botanical Garden.
Salary : $28.85 - $32.21 hourly
Classification : Non‑exempt
Organization Description
Naples Botanical Garden is a 170‑acre world‑class paradise, featuring the flora and cultures of the tropics and sub‑tropics including Brazil, the Caribbean, Southeast Asia, and Florida. The Garden’s mission is to connect people and plants through display, education, conservation, and applied science. The Garden has beautifully restored native habitats, cultivated gardens, walking trails, and public programming that offer education and enjoyment for people of all ages. Naples Botanical Garden is a 501(c)(3) organization.
Position Summary
This is a full‑time position that performs the administration, reporting, tracking, and compliance of Garden grants, contracts, MOUs, and Capital/Fixed Asset projects.
Primary Duties and Responsibilities
Logs and tracks all grants, contracts and MOUs for the Garden; maintains a calendar of terms and conditions, notifying interested parties of auto‑renewals and terminations at least 60 days in advance.
Is responsible for budgetary compliance, expense tracking, payment/reimbursement invoicing, and reconciliation of revenue versus expense; performs reconciliation to the general ledger.
Ensures regulatory compliance including providing grantors with Garden forms such as tax‑exempt certificate and 501(c)(3) designation letter; collaborates with HR to maintain insurance and personnel compliance; ensures all certifications, documents, and reporting are maintained and submitted on time.
Collaborates with program staff to produce required outcomes reporting.
Provides Grant Writer with necessary financial and administrative information needed for funding requests and renewals.
Capital Projects and Fixed Assets
Tracks and maintains status reports of all Garden capital projects, including request, approval, budget, expenses, contributions, payments, change orders, additions, and disposals.
Maintains the fixed asset register and reconciles it to the general ledger.
Collaborates with Garden staff to ensure all projects remain on schedule and on budget.
Reconciles payment requests against budget and funding.
Compliance Support
Provides support on Garden‑wide insurance and reporting compliance.
Performs reconciliation for expenses and balance sheet related to insurance reporting.
Department Support
Assists with supporting A/P and purchase card entry, entering month‑end journal entries, running and distributing month‑end reports, reconciliations, and other duties as assigned.
Performs financial analysis variances and assists with financial modelling.
Performs additional responsibilities as requested.
Requirements / Qualifications
Bachelor’s degree in accounting, finance, or business administration, preferred.
2–4 years’ experience with similar functions.
Proficient with Microsoft Office (Excel proficiency required, pivot tables, formulas, etc.).
Knowledge of Sage Intacct software highly preferred.
Understanding of import/export of CSV files.
Excellent verbal and written communication skills.
Ability to use standard office equipment (copier, scanner, etc.).
Work is primarily sedentary in nature; no special demands are required.
Advanced understanding of usual business practices and GAAP rules and regulations.
Excellent attention to detail.
Organized, able to prioritize and manage time effectively; able to work independently.
Ability to communicate clearly, concisely, and accurately both orally and in writing.
Ability to develop and maintain positive and effective working relationships with other staff, clients, vendors, and the public.
High level of accuracy and good proofing skills.
A pre‑employment background check is required.
Benefits
Medical
Dental
Vision
Life Insurance
Retirement Plan with matching
Short‑Term and Long‑Term Disability
PTO
Paid Holidays
Garden Perks
Naples Botanical Garden is an Equal Opportunity Employer. The Garden has a long‑standing policy of employment and advancement based solely upon qualifications to perform the essential elements of a position without regard to age, creed, gender, national origin or ancestry, race, color, religion, veteran status, pregnancy, marital status, HIV status, genetic information, sex, sexual orientation, handicap or mental or physical disability.
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Salary : $28.85 - $32.21 hourly
Classification : Non‑exempt
Organization Description
Naples Botanical Garden is a 170‑acre world‑class paradise, featuring the flora and cultures of the tropics and sub‑tropics including Brazil, the Caribbean, Southeast Asia, and Florida. The Garden’s mission is to connect people and plants through display, education, conservation, and applied science. The Garden has beautifully restored native habitats, cultivated gardens, walking trails, and public programming that offer education and enjoyment for people of all ages. Naples Botanical Garden is a 501(c)(3) organization.
Position Summary
This is a full‑time position that performs the administration, reporting, tracking, and compliance of Garden grants, contracts, MOUs, and Capital/Fixed Asset projects.
Primary Duties and Responsibilities
Logs and tracks all grants, contracts and MOUs for the Garden; maintains a calendar of terms and conditions, notifying interested parties of auto‑renewals and terminations at least 60 days in advance.
Is responsible for budgetary compliance, expense tracking, payment/reimbursement invoicing, and reconciliation of revenue versus expense; performs reconciliation to the general ledger.
Ensures regulatory compliance including providing grantors with Garden forms such as tax‑exempt certificate and 501(c)(3) designation letter; collaborates with HR to maintain insurance and personnel compliance; ensures all certifications, documents, and reporting are maintained and submitted on time.
Collaborates with program staff to produce required outcomes reporting.
Provides Grant Writer with necessary financial and administrative information needed for funding requests and renewals.
Capital Projects and Fixed Assets
Tracks and maintains status reports of all Garden capital projects, including request, approval, budget, expenses, contributions, payments, change orders, additions, and disposals.
Maintains the fixed asset register and reconciles it to the general ledger.
Collaborates with Garden staff to ensure all projects remain on schedule and on budget.
Reconciles payment requests against budget and funding.
Compliance Support
Provides support on Garden‑wide insurance and reporting compliance.
Performs reconciliation for expenses and balance sheet related to insurance reporting.
Department Support
Assists with supporting A/P and purchase card entry, entering month‑end journal entries, running and distributing month‑end reports, reconciliations, and other duties as assigned.
Performs financial analysis variances and assists with financial modelling.
Performs additional responsibilities as requested.
Requirements / Qualifications
Bachelor’s degree in accounting, finance, or business administration, preferred.
2–4 years’ experience with similar functions.
Proficient with Microsoft Office (Excel proficiency required, pivot tables, formulas, etc.).
Knowledge of Sage Intacct software highly preferred.
Understanding of import/export of CSV files.
Excellent verbal and written communication skills.
Ability to use standard office equipment (copier, scanner, etc.).
Work is primarily sedentary in nature; no special demands are required.
Advanced understanding of usual business practices and GAAP rules and regulations.
Excellent attention to detail.
Organized, able to prioritize and manage time effectively; able to work independently.
Ability to communicate clearly, concisely, and accurately both orally and in writing.
Ability to develop and maintain positive and effective working relationships with other staff, clients, vendors, and the public.
High level of accuracy and good proofing skills.
A pre‑employment background check is required.
Benefits
Medical
Dental
Vision
Life Insurance
Retirement Plan with matching
Short‑Term and Long‑Term Disability
PTO
Paid Holidays
Garden Perks
Naples Botanical Garden is an Equal Opportunity Employer. The Garden has a long‑standing policy of employment and advancement based solely upon qualifications to perform the essential elements of a position without regard to age, creed, gender, national origin or ancestry, race, color, religion, veteran status, pregnancy, marital status, HIV status, genetic information, sex, sexual orientation, handicap or mental or physical disability.
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