Ultimate Staffing is hiring: Executive Assistant in California

Business Solutions Manager at Ultimate Staffing Established organization is seeking an Executive Assistant on a direct hire basis in the greater Pasadena, CA area. This is a hybrid role and must be local to Pasadena, CA. Pay ranges from $90-$110k annually. Key Responsibilities Provide high-level administrative support to C-suite executives and Board members. Manage complex calendars, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents. Organize and support board meetings, including agenda preparation, logistics, and minute-taking. Serve as a liaison between executives and internal/external stakeholders. Handle confidential information with the utmost discretion and professionalism. Assist with special projects and initiatives as directed by executive leadership. Maintain and improve administrative processes to ensure efficiency and effectiveness. Qualifications Bachelor's degree in Business Administration, Communications, or a related field (required). 7+ years of experience supporting C-suite executives and Board of Directors. Exceptional written and verbal communication skills. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Strong organizational and time-management skills with the ability to prioritize effectively. Demonstrated ability to work independently and collaboratively in a team environment. High level of professionalism, integrity, and discretion. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. Seniority level Mid-Senior level Employment type Full-time Job function Administrative Industries Administrative and Support Services #J-18808-Ljbffr