Masonicare
Foundation Administrator Job Location: Wallingford Center, Connecticut
Foundation Administrator
Masonic Charity Foundation - Wallingford, CT
Day Shift / 40hrs/wk
Summary of Position:
The Foundation Administrator is responsible for the day to day running of the MCF office. This includes working closely with the Executive Director, Foundation staff, and volunteers, performing gift processing and acknowledgment, as well as diversified administrative functions to support the Executive Director and the Foundation as a whole.
Essential Duties and Responsibilities:
Gift processing for all appeals (Annual Appeal, Holiday Appeal, Masonicare Home Health & Hospice Appeals, memorial contributions, in-kind donations, and other appeals).Enter gifts and pledges onto Blackbaud Raiser’s Edge; create new and update existing electronic donor records as necessary; generate gift acknowledgment and notificant letters and gift proposals. Submit Matching Gift information to companies as needed. Process numerous in-house Annual Appeal mailings and track Annual Appeal results.
Provide administrative support to the Executive Director, including scheduling meetings and coordinating Foundation Team and donor meetings; compiling and preparing expense reports. Schedule presentations and donor visits and provide support as needed to Foundation Team.
Serve as administrative support to the MCF Board of Directors and various Committees. Compile and distribute packets of board meeting materials. Take minutes at board meetings. Reserve meeting locations and order refreshments as needed.
Track and monitor the MCF expense budget. Prepare and submit purchase orders and special check requests for foundation operating expenses. Maintain and update budget spreadsheet to reflect month-to-date and year-to-date expenses.
Serve as Foundation IT liaison, assisting in the development of database queries, reports, coding, and user training materials. Scan copies of donor memos and correspondence into Raiser’s Edge database.
Coordinate donor stewardship program, including monthly greeting card mailings, and the updating of donor recognition plaques/materials.
Direct incoming telephone calls; greet guests who enter the Foundation office, directing visitors to appropriate staff members; sort and distribute incoming and outgoing mail; Maintain or archive hard-copy donor files as needed.
Track inventory and place orders for office supplies. Organize storage areas of office supplies and stationery. Report telephone, office equipment, and facility malfunctions to the appropriate parties.
Provide back up support for sponsorship and event registration processing for special events during busy times. This includes: enter sponsorships, in-kind and cash donations, and attendance reservations onto Blackbaud Raiser’s Edge. Create new and update existing electronic donor records as necessary. Generate event solicitation letters and the appropriate event acknowledgement letters; stuff, meter, and mail event invitations and acknowledgments; create event seating assignment charts, registration lists, and nametags as needed using Blackbaud Raiser’s Edge.
Perform clerical and other duties as assigned, and provide Foundation event support as needed.
Minimum Qualifications:
Education: High School Diploma required; Bachelor’s degree preferred
Licensure: N/A
Experience: 4 to 6 years administrative experience, preferably in a non-profit setting
Certificates, Licenses, Registrations
Key Competencies: Candidate must possess excellent administrative, organizational, database entry, and time management skills. Attention to detail, accuracy and confidentiality are essential in all aspects of work. Flexibility, multi-tasking, problem solving, self-directed, and a willingness/interest in continuing to developing skills and knowledge are necessary. Position may require some evening and weekend hours, and includes occasional physically demanding functions related to file storage and archiving and MCF special events. Measurable experience with Microsoft Word and Excel are preferred; knowledge of Blackbaud Raiser’s Edge software and nonprofit organization experience is highly preferred.
Job ID: 14067
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Masonicare Main Campus
22 Masonic Avenue | Wallingford, CT 06492
Masonicare HelpLine:888-332-0033 (tel:8883320033)
Follow Masonicare:
Copyright 2025 - All Rights Reserved -Masonicare.org
Quick Links
Donate Now (https://masonicare.theworxgroup.com/support-masonicare/donate-today)
Patient Portal
Masonicare HelpLine
MasonicareCONNECT
News & Media (https://masonicare.theworxgroup.com/helpful-answers/news-media)
Employee Portal
Board Member Portal (https://homeconnect.masonicare.org/vpn/index.html)
Privacy Policy
Terms of Use (https://masonicare.theworxgroup.com/contact-masonicare/terms-use)
Statement of Non-discrimination
Emergency Preparedness Guide (https://portal.ct.gov/DPH/Communications/Emergency-Preparedness--Response/Publications)
I am a Mason
An Ageless Commitment to Caring
Foundation Administrator
Masonic Charity Foundation - Wallingford, CT
Day Shift / 40hrs/wk
Summary of Position:
The Foundation Administrator is responsible for the day to day running of the MCF office. This includes working closely with the Executive Director, Foundation staff, and volunteers, performing gift processing and acknowledgment, as well as diversified administrative functions to support the Executive Director and the Foundation as a whole.
Essential Duties and Responsibilities:
Gift processing for all appeals (Annual Appeal, Holiday Appeal, Masonicare Home Health & Hospice Appeals, memorial contributions, in-kind donations, and other appeals).Enter gifts and pledges onto Blackbaud Raiser’s Edge; create new and update existing electronic donor records as necessary; generate gift acknowledgment and notificant letters and gift proposals. Submit Matching Gift information to companies as needed. Process numerous in-house Annual Appeal mailings and track Annual Appeal results.
Provide administrative support to the Executive Director, including scheduling meetings and coordinating Foundation Team and donor meetings; compiling and preparing expense reports. Schedule presentations and donor visits and provide support as needed to Foundation Team.
Serve as administrative support to the MCF Board of Directors and various Committees. Compile and distribute packets of board meeting materials. Take minutes at board meetings. Reserve meeting locations and order refreshments as needed.
Track and monitor the MCF expense budget. Prepare and submit purchase orders and special check requests for foundation operating expenses. Maintain and update budget spreadsheet to reflect month-to-date and year-to-date expenses.
Serve as Foundation IT liaison, assisting in the development of database queries, reports, coding, and user training materials. Scan copies of donor memos and correspondence into Raiser’s Edge database.
Coordinate donor stewardship program, including monthly greeting card mailings, and the updating of donor recognition plaques/materials.
Direct incoming telephone calls; greet guests who enter the Foundation office, directing visitors to appropriate staff members; sort and distribute incoming and outgoing mail; Maintain or archive hard-copy donor files as needed.
Track inventory and place orders for office supplies. Organize storage areas of office supplies and stationery. Report telephone, office equipment, and facility malfunctions to the appropriate parties.
Provide back up support for sponsorship and event registration processing for special events during busy times. This includes: enter sponsorships, in-kind and cash donations, and attendance reservations onto Blackbaud Raiser’s Edge. Create new and update existing electronic donor records as necessary. Generate event solicitation letters and the appropriate event acknowledgement letters; stuff, meter, and mail event invitations and acknowledgments; create event seating assignment charts, registration lists, and nametags as needed using Blackbaud Raiser’s Edge.
Perform clerical and other duties as assigned, and provide Foundation event support as needed.
Minimum Qualifications:
Education: High School Diploma required; Bachelor’s degree preferred
Licensure: N/A
Experience: 4 to 6 years administrative experience, preferably in a non-profit setting
Certificates, Licenses, Registrations
Key Competencies: Candidate must possess excellent administrative, organizational, database entry, and time management skills. Attention to detail, accuracy and confidentiality are essential in all aspects of work. Flexibility, multi-tasking, problem solving, self-directed, and a willingness/interest in continuing to developing skills and knowledge are necessary. Position may require some evening and weekend hours, and includes occasional physically demanding functions related to file storage and archiving and MCF special events. Measurable experience with Microsoft Word and Excel are preferred; knowledge of Blackbaud Raiser’s Edge software and nonprofit organization experience is highly preferred.
Job ID: 14067
Share this Job
Share this job with your friends and connections.
X
Job Alerts
Email Address
Areas of Interest Search for a category, location, or category/location pair, select a term from the suggestions, and click "Add".
Category
Location
Add
Administrative Support Workers, Wallingford Center, Connecticut, United States Remove
Remove
Confirm Email
Submit
Submit Resume and Cover Letter
Useful Links
Masonicare Website (http://www.masonicare.org/)
Why Masonicare
Mystic Community
Job Fairs
Hospice
Behavioral Health
Similar Jobs
Lead Dispatcher (DAY SHIFT) Wallingford Center, Connecticut
Payroll Analyst Wallingford Center, Connecticut
Clinic Office Coordinator Wallingford Center, Connecticut
Job Matching
With just one click and a connection to LinkedIn we can find jobs for you that best match you work experience.
Start Matching
Search By Category
Administrative Support Workers Jobs7
Craft Workers Jobs4
First/Mid-Level Officials and Managers Jobs2
Hospice Jobs7
Operatives Jobs1
Professionals Jobs29
Sales Workers Jobs1
Service Workers Jobs179
Technicians Jobs20
Search Jobs by Location
Cheshire Jobs1
Chester Center Jobs8
Connecticut Jobs243
Danielson Jobs1
Enfield Jobs1
Farmington Jobs11
Glastonbury Jobs1
Manchester Jobs1
Meriden Jobs1
Mystic Jobs16
New Haven Jobs2
Newington Jobs1
Norwich Jobs6
Old Lyme Jobs1
Plainfield Jobs1
Rocky Hill Jobs17
Shelton Jobs47
Suffield Depot Jobs1
Trumbull Jobs1
Uncasville Jobs2
United States Jobs243
Wallingford Center Jobs122
West Hartford Jobs1
Search by Job Groups
Danielson Service Workers Jobs1
Enfield Service Workers Jobs1
Glastonbury Service Workers Jobs1
Manchester Service Workers Jobs1
Meriden Service Workers Jobs1
New Haven Service Workers Jobs1
Newington Service Workers Jobs1
West Hartford Service Workers Jobs1
Farmington Professionals Jobs1
Mystic Professionals Jobs1
New Haven Professionals Jobs1
Old Lyme Professionals Jobs1
Trumbull Professionals Jobs1
Norwich Technicians Jobs1
Plainfield Technicians Jobs1
Suffield Depot Technicians Jobs1
Cheshire Technicians Jobs1
Mystic Hospice Jobs1
New Haven Hospice Jobs1
Old Lyme Hospice Jobs1
Trumbull Hospice Jobs1
Shelton Administrative Support Workers Jobs1
Mystic Craft Workers Jobs1
Rocky Hill First/Mid-Level Officials and Managers Jobs1
Shelton First/Mid-Level Officials and Managers Jobs1
Norwich Sales Workers Jobs1
Rocky Hill Operatives Jobs1
Norwich Service Workers Jobs2
Uncasville Service Workers Jobs2
Norwich Professionals Jobs2
Rocky Hill Technicians Jobs2
Farmington Administrative Support Workers Jobs2
Shelton Technicians Jobs3
Norwich Hospice Jobs3
Wallingford Center Craft Workers Jobs3
Wallingford Center Administrative Support Workers Jobs4
Shelton Professionals Jobs5
Wallingford Center Technicians Jobs5
Mystic Technicians Jobs6
Farmington Service Workers Jobs8
Mystic Service Workers Jobs8
Chester Center Service Workers Jobs8
Rocky Hill Service Workers Jobs13
Wallingford Center Professionals Jobs17
Shelton Service Workers Jobs37
Wallingford Center Service Workers Jobs93
Masonicare Main Campus
22 Masonic Avenue | Wallingford, CT 06492
Masonicare HelpLine:888-332-0033 (tel:8883320033)
Follow Masonicare:
Copyright 2025 - All Rights Reserved -Masonicare.org
Quick Links
Donate Now (https://masonicare.theworxgroup.com/support-masonicare/donate-today)
Patient Portal
Masonicare HelpLine
MasonicareCONNECT
News & Media (https://masonicare.theworxgroup.com/helpful-answers/news-media)
Employee Portal
Board Member Portal (https://homeconnect.masonicare.org/vpn/index.html)
Privacy Policy
Terms of Use (https://masonicare.theworxgroup.com/contact-masonicare/terms-use)
Statement of Non-discrimination
Emergency Preparedness Guide (https://portal.ct.gov/DPH/Communications/Emergency-Preparedness--Response/Publications)
I am a Mason
An Ageless Commitment to Caring