Equus Workforce Solutions
Overview
Are you a numbers aficionado, skillful in maximizing costs and minimizing expenses? Finance and Accounting focuses on the organization's financial management strategies and execution. If this piques your interest, read more below and apply today! Responsibilities
The Human Resource Clerk is responsible for performing administrative HR-related duties, including employee hiring/recruitment, onboarding, file maintenance, and employee relations. Compiles and sorts documents, routes invoices to the appropriate individual for review and approval. Electronically files accounting support documentation in a timely manner and ensures accuracy of documentation. Ensures proper approvals for all payments prior to payment execution and posts invoices to appropriate ledgers, spreadsheets, records, and databases. Prepares, sorts, copies, files, and mails invoices, correspondence, and other requested documents; investigates problems that vendors or purchasing agents have with payments. Responds to accounts payable inquiries and coordinates with internal clients on payment inquiries and vendor support. Monitors accounts payable to ensure payments are accurate and timely and assists in monthly and annual closings. Performs general office duties including preparing office correspondence, ordering and maintaining supplies, and coordinating office equipment maintenance. Details of Accounting Duties
Payments – Record participant-related voucher payments in all required databases in a timely manner. Accounts Payable – Ensure accurate and timely coding and processing of all vouchers, invoices, expense reports, etc. by appropriate general ledger and funding stream coding. Monthly Close – Support the Project Accountant during the monthly close process and ensure asset-related journal entries are posted and accounts reconciled. Standard Operating Procedures – Develop accounting support related procedures in conjunction with leadership and/or Project Director(s). Print checks and manage local checking account process for client reimbursements. P-card and cash-equivalent allocations and reconciliation monthly. Train case managers on cash equivalent and accounting processes at hire and periodically thereafter. Employee Recruitment, Hiring and Onboarding
Prepare and ensure accurate job postings and requisitions; establish and maintain external recruiting sources. Assist applicants with completing the application process and ensure employee onboarding. Complete references and background checks in accordance with company and state regulations; ensure compliance with USCIS Form I-9 Employment Eligibility Verification. Perform HRIS data entry and audits to ensure data integrity; conduct new-employee orientation and ensure training completion. Submit training certificates and trouble tickets for new hires to obtain login credentials. Personnel Files
Maintain confidentiality of all employee records and ensure ongoing file maintenance and compliance with terminated employee files. Employee Benefits
Ensure company benefits are communicated to employees and coordinate annual open enrollment communications and elections. Assist with benefits changes due to status changes and qualifying events. General Administration
Provide customer service by answering employee questions and participating in administrative team meetings. Maintain workers' compensation case files and follow up on open cases; order office supplies and conduct procurement for office needs. Qualifications
Bachelor’s degree or equivalent related experience College-level accounting courses or equivalent accounting and bookkeeping experience Strong Excel, QuickBooks, e-mail, general ledger, and organizational skills Ability to multi-task and learn new applications Additional Information
All your information will be kept confidential according to EEO guidelines. Equus Workforce Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected by state, federal, or local law.
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Are you a numbers aficionado, skillful in maximizing costs and minimizing expenses? Finance and Accounting focuses on the organization's financial management strategies and execution. If this piques your interest, read more below and apply today! Responsibilities
The Human Resource Clerk is responsible for performing administrative HR-related duties, including employee hiring/recruitment, onboarding, file maintenance, and employee relations. Compiles and sorts documents, routes invoices to the appropriate individual for review and approval. Electronically files accounting support documentation in a timely manner and ensures accuracy of documentation. Ensures proper approvals for all payments prior to payment execution and posts invoices to appropriate ledgers, spreadsheets, records, and databases. Prepares, sorts, copies, files, and mails invoices, correspondence, and other requested documents; investigates problems that vendors or purchasing agents have with payments. Responds to accounts payable inquiries and coordinates with internal clients on payment inquiries and vendor support. Monitors accounts payable to ensure payments are accurate and timely and assists in monthly and annual closings. Performs general office duties including preparing office correspondence, ordering and maintaining supplies, and coordinating office equipment maintenance. Details of Accounting Duties
Payments – Record participant-related voucher payments in all required databases in a timely manner. Accounts Payable – Ensure accurate and timely coding and processing of all vouchers, invoices, expense reports, etc. by appropriate general ledger and funding stream coding. Monthly Close – Support the Project Accountant during the monthly close process and ensure asset-related journal entries are posted and accounts reconciled. Standard Operating Procedures – Develop accounting support related procedures in conjunction with leadership and/or Project Director(s). Print checks and manage local checking account process for client reimbursements. P-card and cash-equivalent allocations and reconciliation monthly. Train case managers on cash equivalent and accounting processes at hire and periodically thereafter. Employee Recruitment, Hiring and Onboarding
Prepare and ensure accurate job postings and requisitions; establish and maintain external recruiting sources. Assist applicants with completing the application process and ensure employee onboarding. Complete references and background checks in accordance with company and state regulations; ensure compliance with USCIS Form I-9 Employment Eligibility Verification. Perform HRIS data entry and audits to ensure data integrity; conduct new-employee orientation and ensure training completion. Submit training certificates and trouble tickets for new hires to obtain login credentials. Personnel Files
Maintain confidentiality of all employee records and ensure ongoing file maintenance and compliance with terminated employee files. Employee Benefits
Ensure company benefits are communicated to employees and coordinate annual open enrollment communications and elections. Assist with benefits changes due to status changes and qualifying events. General Administration
Provide customer service by answering employee questions and participating in administrative team meetings. Maintain workers' compensation case files and follow up on open cases; order office supplies and conduct procurement for office needs. Qualifications
Bachelor’s degree or equivalent related experience College-level accounting courses or equivalent accounting and bookkeeping experience Strong Excel, QuickBooks, e-mail, general ledger, and organizational skills Ability to multi-task and learn new applications Additional Information
All your information will be kept confidential according to EEO guidelines. Equus Workforce Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected by state, federal, or local law.
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