Administrative Assistant Job at International SOS Government Medical Services in

Job Description

DCS Asset Maintenance (DCSAM) is seeking a hard‑working and dedicated Administrative Assistant with a great attitude and love of customer service. The position provides day‑to‑day administrative functions such as handling basic office responsibilities, receiving visitors, and supporting production, operating, and marketing functions within the branch location.

Major Duties and Responsibilities

• Demonstrate a positive safety culture by performing responsibilities in full compliance with all safety policies and procedures.
• Execute all company policies and procedures including project‑level plans and programs.
• Ensure work performance is within compliance with contractual, federal, state, and local legal requirements.
• Demonstrate a sound understanding of the contract requirements and customer’s objectives.
• Maintain all documents (electronic and hard copy) in a neat and orderly manner.
• Answer incoming phone calls and dispatch/ document all contractual requirements related to inquiries.
• Greet and direct project office visitors.
• Collect, receive, distribute, and sort postage, packages, etc.
• Perform assigned specialty tasks such as meeting invites, event coordination, travel arrangements, etc.
• Maintain the office environment in a neat, orderly, and aesthetically pleasing manner.
• Maintain inventory of materials and supplies.
• Present the office manager with material and supply procurement needs in a timely manner.
• Provide complete, accurate, and timely submission of all assigned data entry, monitoring, reporting, and filing tasks.
• Maintain a strong customer service culture in all forms of communications.
• Other duties will include scanning, copying, licensing, greeting visitors, creating spreadsheets, and supporting managers, as needed.
• Perform all other duties as assigned.

Qualifications

Education:

• High School Diploma or Equivalent is required.

Experience and Skills:

• 2–4 years of relative experience.
• Ability to multi‑task.
• Ability to compose general correspondence.
• High degree of proficiency with Microsoft Office (Excel, Outlook, Word).
• Outstanding administrative and organizational skills.
• Superior written and verbal communication skills.
• Excellent reading and comprehension skills.
• Team player.
• Valid driver’s license.
• Ability to comply with the company drug and alcohol policy.
• Schedule Monday‑Friday 8 AM‑4:30 PM.

Benefit Highlights

• Challenging and rewarding work environment.
• Competitive compensation.
• Excellent medical, dental, vision, and prescription drug plan.
• 401(k) plan.
• Generous paid time off.
• Career development opportunities.
• Pay rate: D.O.E.

Additional Information

DCSAM is an equal opportunity employer and complies with all hiring and employment regulations. In the event an ADA accommodation is needed, DCSAM is happy to help all employees achieve gainful employment in an atmosphere where they are appreciated and respected. DCSAM offers subcontracting services to government agencies; candidates may be subject to pre‑employment screenings such as criminal background checks, pre‑employment, post‑accident & reasonable impairment drug screenings, motor vehicle record checks, etc. DCSAM complies with all federal and state regulatory guidelines including the FCRA.