Administrative Assistant Job at Stella Maris Inc in Mays Chapel

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Summary

For nearly 70 years, Stella Maris has been a leading nursing home, providing Baltimore‑area residents with a comprehensive range of health and residential services. This is an exciting opportunity to join our mission‑driven organization and help provide excellent care to our residents.

Location

St. Elizabeths Hall Apartments - 48 hour biweekly (Weekdays)

Benefits

• Paid time off (PTO) & company paid holidays
• Tuition reimbursement
• 403(B) retirement plan with generous company match and “Catch Up” provision
• Competitive health, prescription, vision and dental benefits
• Discounts on auto & home insurance and Verizon plans
• Pet Wellness coverage, legal assistance and identity protection
• Mental Health resources and other employee‑related wellness opportunities through our Employee Assistance Program
• Perks at Work - savings on favorite brands, travel, tickets, dining and more!

Responsibilities

• Assists with leasing process, communications and resident activities.
• Prepares application packets, new resident welcome packets, vacate packets.
• Receives new applications for housing, adds to appropriate waiting list and sends confirmation letter.
• Partners with Director on executing private pay leases, admits new resident information in PCC and starts meal plan, monitors new move‑in checklist, to include tracking return of emergency information form and updating in PCC.
• Assists with compiling and entering ancillary charges into PCC for end‑of‑month billing. Prepares monthly statements for distribution via internal mailbox and USPS. Responds to housing inquiries and provides tours in Director's absence.
• Assists with clerical tasks and communications as appropriate.
• Assists with resident activities including but not limited to: facilitates multipurpose room reservation requests and posts weekly reservation schedule, coordinates auditorium requests with Admin and EVS, coordinates cafe requests with Dining, updates bulletin boards and channel 971, coordinates bookmobile visits, Department of Aging educational events, AARP tax preparation.
• Coordinates distribution of weekly cafe menu.
• Partners with other team members on health/welfare checks and emergency responses as appropriate.
• Partners with other team members and resident volunteers on front desk/mailroom coverage as appropriate.

Requirements

• High School Diploma or Equivalent
• Minimum of 2 years’ experience in a senior/disabled living environment preferred