Stanford University
Industrial Contracts Coordinator
Stanford University, Palo Alto, California, United States, 94306
POSITION SUMMARY
The Industrial Contracts Office within Stanford's Office of Technology Licensing seeks a dynamic Industrial Contracts Coordinator to drive partnerships and innovative solutions for faculty. You will ensure the completion, accuracy, and compliance of proposals, formally solicit grants and contracts from non-government sponsors, manage requisitions and the requisition receipt process, provide regular status updates, interpret policy provisions, resolve project issues, and educate units on institutional processes. This role emphasizes project management and managing the contracting lifecycle. This is a 100% FTE, benefits-eligible remote position. For consideration, please submit your resume. All final candidates must complete a background check. CORE DUTIES
Review proposals for completion, accuracy, and compliance with internal policy and external regulations. Conduct formal solicitation of grants and contracts by government and non-government sponsors. Accept standard grant awards on behalf of the university. Administer requisition receipt process; review requisitions for accuracy and completion. Prepare and negotiate select agreements for management approval. Check contracts and grants for special provisions. Collect, obtain, and ensure completion of required subrecipient documentation. Provide regular status updates to managers and project administrators. Assist department administrators, principal investigators, and staff; interpret and explain grant provisions and terms. Assist in the resolution of problems arising in the course of the project; consult with department administrators, principal investigators, staff, and sponsors. Partner with others to educate units regarding institutional processes. * - Other duties may also be assigned MINIMUM REQUIREMENTS
Education & Experience: Bachelor’s degree and one year of relevant experience, or a combination of education and relevant experience. Knowledge, Skills and Abilities: Basic knowledge of grant and contract programs and processes. Excellent communication and interpersonal skills. Strong attention to detail. Excellent judgment to know when to escalate unusual cases to more experienced colleagues. Proven ability to manage a high-volume workload and a multitude of changing priorities in a fast-paced environment. Demonstrated ability to take initiative, prioritize workload, follow up with key stakeholders, meet deadlines, and work independently or as part of a team. PHYSICAL REQUIREMENTS
Frequently sitting, light grasping, keyboard/mouse use, and monitor use. Occasionally use a telephone, stand/walk, twist, bend, stoop, squat, write by hand, sort, and file paperwork or parts. Rarely lift, carry, push, and pull objects up to 10 pounds. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORKING CONDITIONS
May have occasional extended or weekend work hours during peak business cycles. WORK STANDARDS
Interpersonal Skills: Works well with Stanford colleagues, clients, and external organizations. Promotes a culture of safety: Demonstrates commitment to personal responsibility and safety; communicates safety concerns; promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide. This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay ranges are: $81,281-$92,099 for remote positions within the Stanford Work Location Region; and $61,398 – $77,493 for remote positions outside the Stanford Work Location Region. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The final pay offered will depend on factors including location, knowledge, skills, abilities, education, experience, performance, departmental budget, market and internal equity. At Stanford University, base pay is one aspect of the rewards package. The Cardinal at Work website provides information on benefits and rewards. Specifics about the rewards package may be discussed during the hiring process. WHY STANFORD IS FOR YOU
Imagine a world without search engines or social platforms. Stanford has revolutionized the way we live and enrich the world. Our diverse and dedicated staff contribute to this mission. Our culture and unique perks empower you with: Freedom to grow.
Career development programs, tuition reimbursement, or auditing a course. Participate in events and talks. A caring culture.
Retirement plans, generous time off, and family care resources. A healthier you.
Health benefits and facilities, fitness classes, and wellness programs. Discovery and fun.
Access to cultural and recreational activities. Enviable resources.
Eligible commuter programs, discounts, and more. The job duties listed are typical examples and not a comprehensive inventory of all duties. Duties may vary by department. Employees may perform other duties as assigned. Consistent with the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring accommodation should contact Stanford University Human Resources. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information Schedule: Full-time Job Code: 4571 Employee Status: Regular Grade: F Requisition ID: 107593 Work Arrangement: Remote Eligible
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The Industrial Contracts Office within Stanford's Office of Technology Licensing seeks a dynamic Industrial Contracts Coordinator to drive partnerships and innovative solutions for faculty. You will ensure the completion, accuracy, and compliance of proposals, formally solicit grants and contracts from non-government sponsors, manage requisitions and the requisition receipt process, provide regular status updates, interpret policy provisions, resolve project issues, and educate units on institutional processes. This role emphasizes project management and managing the contracting lifecycle. This is a 100% FTE, benefits-eligible remote position. For consideration, please submit your resume. All final candidates must complete a background check. CORE DUTIES
Review proposals for completion, accuracy, and compliance with internal policy and external regulations. Conduct formal solicitation of grants and contracts by government and non-government sponsors. Accept standard grant awards on behalf of the university. Administer requisition receipt process; review requisitions for accuracy and completion. Prepare and negotiate select agreements for management approval. Check contracts and grants for special provisions. Collect, obtain, and ensure completion of required subrecipient documentation. Provide regular status updates to managers and project administrators. Assist department administrators, principal investigators, and staff; interpret and explain grant provisions and terms. Assist in the resolution of problems arising in the course of the project; consult with department administrators, principal investigators, staff, and sponsors. Partner with others to educate units regarding institutional processes. * - Other duties may also be assigned MINIMUM REQUIREMENTS
Education & Experience: Bachelor’s degree and one year of relevant experience, or a combination of education and relevant experience. Knowledge, Skills and Abilities: Basic knowledge of grant and contract programs and processes. Excellent communication and interpersonal skills. Strong attention to detail. Excellent judgment to know when to escalate unusual cases to more experienced colleagues. Proven ability to manage a high-volume workload and a multitude of changing priorities in a fast-paced environment. Demonstrated ability to take initiative, prioritize workload, follow up with key stakeholders, meet deadlines, and work independently or as part of a team. PHYSICAL REQUIREMENTS
Frequently sitting, light grasping, keyboard/mouse use, and monitor use. Occasionally use a telephone, stand/walk, twist, bend, stoop, squat, write by hand, sort, and file paperwork or parts. Rarely lift, carry, push, and pull objects up to 10 pounds. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORKING CONDITIONS
May have occasional extended or weekend work hours during peak business cycles. WORK STANDARDS
Interpersonal Skills: Works well with Stanford colleagues, clients, and external organizations. Promotes a culture of safety: Demonstrates commitment to personal responsibility and safety; communicates safety concerns; promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide. This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay ranges are: $81,281-$92,099 for remote positions within the Stanford Work Location Region; and $61,398 – $77,493 for remote positions outside the Stanford Work Location Region. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The final pay offered will depend on factors including location, knowledge, skills, abilities, education, experience, performance, departmental budget, market and internal equity. At Stanford University, base pay is one aspect of the rewards package. The Cardinal at Work website provides information on benefits and rewards. Specifics about the rewards package may be discussed during the hiring process. WHY STANFORD IS FOR YOU
Imagine a world without search engines or social platforms. Stanford has revolutionized the way we live and enrich the world. Our diverse and dedicated staff contribute to this mission. Our culture and unique perks empower you with: Freedom to grow.
Career development programs, tuition reimbursement, or auditing a course. Participate in events and talks. A caring culture.
Retirement plans, generous time off, and family care resources. A healthier you.
Health benefits and facilities, fitness classes, and wellness programs. Discovery and fun.
Access to cultural and recreational activities. Enviable resources.
Eligible commuter programs, discounts, and more. The job duties listed are typical examples and not a comprehensive inventory of all duties. Duties may vary by department. Employees may perform other duties as assigned. Consistent with the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring accommodation should contact Stanford University Human Resources. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information Schedule: Full-time Job Code: 4571 Employee Status: Regular Grade: F Requisition ID: 107593 Work Arrangement: Remote Eligible
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