Northwestern University
Assistant Director, Special Events (Hybrid)
Northwestern University, Evanston, Illinois, us, 60208
Assistant Director, Special Events (Hybrid)
Join Northwestern University as the
Assistant Director, Special Events (Hybrid)
in the Alumni Relations & Development department. Salary/Grade: EXS/6.
Job Summary The Assistant Director of Events supports the planning, coordination, and execution of events that advance institutional priorities and foster meaningful engagement with stakeholders. The primary focus is assisting with events hosted at the President’s House, ensuring they reflect the university’s values, traditions, and high standards of hospitality. In addition, the role contributes to campus‑wide events, providing operational and logistical expertise under the guidance of the Senior Director of Events. For full consideration, please submit a cover letter with your resume.
Target annual salary: $60,000–$64,000. Offers are based on experience, education, and equity considerations.
Hybrid Work Schedule In person a minimum of 3 days per week and 2 remote days. Must be available for nights and evenings throughout the calendar year.
Specific Responsibilities
Serve as event lead for events at the President’s House and Buffett House, coordinating logistics, managing vendor partners, and ensuring seamless execution.
Assist in planning coordinated high‑profile university events involving the President, trustees, senior leadership, donors, and distinguished guests.
Manage day‑to‑day event logistics such as timelines, task coordination, catering, décor, audiovisual needs, invitation management, and on‑site support.
Collaborate with campus departments, external stakeholders, and third‑party vendors to align event goals and ensure successful outcomes.
Provide hands‑on support during events, including guest management and troubleshooting to uphold hospitality standards.
Supervise student workers, temporary staff, or volunteers assisting with events.
Support post‑event wrap‑up, including expense tracking, reconciliations, and follow‑up tasks.
Participate in event‑related travel as needed.
Minimum Qualifications
Bachelor’s or higher degree from an accredited institution, or equivalent combination of education and experience.
At least 4 years of special events, development, marketing, sales, or equivalent experience.
Preferred Qualifications
Advanced proficiency in word processing, spreadsheet, email, and database software.
Experience with Social Tables or similar seating software.
Event planning experience at an academic institution.
Benefits Northwestern offers competitive health care plans, retirement benefits, tuition discounts, and additional wellness programs. Flexible work arrangements, childcare assistance, and professional development resources are available.
EEO Statement Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.
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Assistant Director, Special Events (Hybrid)
in the Alumni Relations & Development department. Salary/Grade: EXS/6.
Job Summary The Assistant Director of Events supports the planning, coordination, and execution of events that advance institutional priorities and foster meaningful engagement with stakeholders. The primary focus is assisting with events hosted at the President’s House, ensuring they reflect the university’s values, traditions, and high standards of hospitality. In addition, the role contributes to campus‑wide events, providing operational and logistical expertise under the guidance of the Senior Director of Events. For full consideration, please submit a cover letter with your resume.
Target annual salary: $60,000–$64,000. Offers are based on experience, education, and equity considerations.
Hybrid Work Schedule In person a minimum of 3 days per week and 2 remote days. Must be available for nights and evenings throughout the calendar year.
Specific Responsibilities
Serve as event lead for events at the President’s House and Buffett House, coordinating logistics, managing vendor partners, and ensuring seamless execution.
Assist in planning coordinated high‑profile university events involving the President, trustees, senior leadership, donors, and distinguished guests.
Manage day‑to‑day event logistics such as timelines, task coordination, catering, décor, audiovisual needs, invitation management, and on‑site support.
Collaborate with campus departments, external stakeholders, and third‑party vendors to align event goals and ensure successful outcomes.
Provide hands‑on support during events, including guest management and troubleshooting to uphold hospitality standards.
Supervise student workers, temporary staff, or volunteers assisting with events.
Support post‑event wrap‑up, including expense tracking, reconciliations, and follow‑up tasks.
Participate in event‑related travel as needed.
Minimum Qualifications
Bachelor’s or higher degree from an accredited institution, or equivalent combination of education and experience.
At least 4 years of special events, development, marketing, sales, or equivalent experience.
Preferred Qualifications
Advanced proficiency in word processing, spreadsheet, email, and database software.
Experience with Social Tables or similar seating software.
Event planning experience at an academic institution.
Benefits Northwestern offers competitive health care plans, retirement benefits, tuition discounts, and additional wellness programs. Flexible work arrangements, childcare assistance, and professional development resources are available.
EEO Statement Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.
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