Litigation Legal Secretary Job at Choice Specialists in Dallas

2 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Sign in to access AI-powered advices Direct message the job poster from Choice Specialists A law firm in Downtown Dallas is seeking an experienced Executive Legal Secretary to support multiple attorneys in their Litigation Section. This role requires someone highly organized, detail-oriented, and proactive—someone who thrives in a fast-paced legal environment and can handle confidential matters with professionalism and discretion. Key Responsibilities Prepare and format legal documents including briefs, complaints, motions, subpoenas, and summonses. Coordinate and e-file documents in State and Federal courts. Maintain case calendars, deadlines, and reminders in Court Alert. Organize and manage documents within the firm’s document management system (NetDocs). Open new matters, run conflict checks, and assist with client intake coordination. Prepare notebooks, binders, exhibits, and client meeting materials. Manage attorney calendars, schedule meetings and conferences, and coordinate video conferencing. Assist with billing processes, time entry, and expense reporting. Handle travel arrangements, CLE submissions, and attorney membership filings. Proofread documents for accuracy and consistency. Provide exceptional client service and maintain confidentiality at all times. Collaborate with team members to ensure seamless support coverage during absences. Qualifications 3–5 years of litigation experience required; mid-to-large law firm experience strongly preferred. Proficient in Microsoft Office (Outlook, Word, Excel), NetDocs, Carpe Diem, and Chrome River. Solid knowledge of ECF and Texas State e-filing systems; familiarity with state and federal court rules. Advanced document preparation skills (styles, TOCs, TOAs, cross-references, redlines, etc.). Excellent attention to detail, organization, and proofreading skills. Strong interpersonal and communication skills; able to work well both independently and within a team. Ability to handle multiple priorities in a deadline-driven environment with professionalism. Willingness to work overtime as needed. Seniority level Not Applicable Employment type Full-time Job function Legal and Administrative Industries Law Practice We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr