Administrative Assistant Job at Renaissance Personnel Group in Phoenix

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Base pay range

$65,000.00/yr - $75,000.00/yr

Position Summary

The Administrative Assistant will provide comprehensive administrative, operational, and light accounting support across the firm’s business and family-related matters. The ideal candidate has experience in a family office, small real estate investment firm, or privately held business.

Responsibilities:

• Manage complex calendars, travel arrangements, meeting logistics, and follow‑up communications.
• Prepare, review, and distribute internal and external communications, reports, trust and estate documents, and meeting materials.
• Hire, coordinate, and manage relationships with vendors and service providers for both business and property management needs.
• Perform data entry and reconciliation for accounts payable and accounts receivable.
• Assist with tax preparation documentation and coordination alongside the CPA.
• Support AP & AR and light construction accounting and project‑related billing (training provided).
• Provide limited personal assistant support to family members as it relates to business operations (e.g., scheduling, document preparation, travel).
• Coordinate logistics for business and personal travel arrangements.
• Support occasional special projects, events, and philanthropic initiatives.

Qualifications:

• 5+ years of experience as an Administrative Assistant, Administrative Manager, or Family Office Coordinator.
• Background in real estate, construction, or a family‑owned business strongly preferred.
• Proficiency in Microsoft Office Suite and/or Google Workspace; familiarity with accounting software (QuickBooks, Sage, etc.).
• High degree of professionalism, integrity, and discretion in handling confidential information.
• Excellent communication, organization, and problem‑solving skills.

Location: Scottsdale

This position will start temp with the opportunity for conversion.