CLJ Consulting And Contracting LLC is hiring: SECRETARY II in San Francisco

Position Title: Secretary II

Locations: San Francisco, CA

Worksite: Onsite at the assigned FPS District Office
Position Type: Full-Time
Rate: $29 - $32 per hour
Work Hours: Monday–Friday, 8 hours/day, during standard business hours

Position Overview:

The Secretary II provides a full range of administrative and clerical support services to the Federal Protective Service (FPS) Region 9 District Commanders and Area Commanders. This position ensures smooth daily operations by managing correspondence, scheduling, records, and communications within the district office and between FPS and external stakeholders.

Key Responsibilities:

• Manage front-office operations, greet visitors, and handle inquiries professionally.
• Answer and route telephone calls, emails, and correspondence; maintain communication logs.
• Schedule and coordinate meetings, teleconferences, and prepare meeting agendas and minutes.
• Maintain calendars for district and area leadership.
• Prepare, review, and edit routine correspondence, reports, and official documents.
• Maintain and organize office filing systems (both electronic and paper).
• Support budget tracking and preparation of administrative reports.
• Track incoming/outgoing documents, maintain personnel or project files, and update tracking systems.
• Enter administrative, HR, or logistics data into FPS systems as required.
• Handle sensitive or classified materials following DHS security and confidentiality protocols.

Minimum Qualifications:

• Education: High school diploma or equivalent (Associate degree preferred).
• Experience: Minimum of 2–3 years of administrative or secretarial experience in a professional or government office setting.
• Eligibility: Must pass DHS suitability screening and pre-employment background investigation.
• Security Clearance: Ability to obtain and maintain a Public Trust (T1/NACI) clearance due to access to DHS facilities and systems.

Skills & Competencies:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Access) and other Windows-based applications.
• Excellent grammar, spelling, and attention to formatting detail.
• Strong interpersonal and communication skills to interact professionally with federal staff and the public.
• Exceptional organizational skills and ability to manage multiple tasks with minimal supervision.
• Dependable, self-motivated, and able to maintain confidentiality and professionalism at all times.

Work Environment & Conditions:

• 100% onsite at the assigned FPS District Office.
• Standard office setting with routine use of computers, telephones, and other office equipment.
• Must adhere to DHS IT security and network access policies.

Security Requirements:

• Must comply with Department of Homeland Security (DHS) citizenship and clearance standards.
• Completion of IT Security Awareness Training and DHS Rules of Behavior prior to system access.