University of Washington
Overview
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Division of Gerontology and Geriatric Medicine at Harborview Medical Center has an outstanding opportunity for a Research Coordinator to join their team. The division leads and manages clinical trials and studies focused on Alzheimer's Disease and related dementias. Working with the Principal Investigator, the Research Coordinator will implement clinical interventional trials within vulnerable patient populations, including investigations into the brain’s response to acute meal and nutrient interventions, diabetes medications, and cognitive interventions such as puzzles. The Research Coordinator will ensure research meets requirements, maintains patient confidentiality, orients and educates investigators and staff, and recruits and consents subjects with varying levels of cognitive ability and their caregivers. The role requires strong project management, problem-solving, and leadership to support multiple studies and deliverables, and includes training and supervision of staff and students. The Alzheimer’s Disease Research Center provides workshops for senior Coordinators who mentor new Coordinators on topics such as informed consent and trial design. Training for research study coordination is required due to work with protected health data and human subjects; onboarding includes UW Medicine-specific and general training (e.g., Good Clinical Practice, HIPAA, biosafety).
Duties and Responsibilities
Regulatory Affairs and Study Development (50%) Oversee regulatory affairs coordination as outlined by protocol objectives, including familiarity with active Alzheimer’s clinical trials and timely IRB submissions and modifications. Write/edit clinical research consent forms per CFR and FDA guidelines, ensuring all Elements of Informed Consent and translating complex protocols for participant understanding. Assist faculty in writing Investigational New Drug applications and annual reports for investigator-initiated trials; coordinate initial and ongoing submissions and annual reports to the FDA. Maintain and update regulatory documents (FDA forms, protocols, investigator CVs, licensures, etc.) per sponsor or federal requirements. Assist in protocol development for therapeutic trials and minimal-risk research, as well as chart reviews. Conduct Quality Assurance audits for the Alzheimer’s Research Program, including source document verification, consent compliance, and AE/SAE reviews in line with SOPs, GCP, and FDA regulations. Create and maintain written materials to improve external visibility for trial recruitment. Act as a subject-matter expert in plain-language writing for participant-facing materials and mentor staff in plain-language practices. Identify bottlenecks in trial implementation and apply problem-solving and process improvement approaches; coordinate with investigators, staff, institutions, and partners to meet requirements. Summarize study results, prepare reports, perform data validations, and manage data in systems such as RedCap and OnCore; support sponsor updates with milestones and interim reports. Study Conduct (40%) Determine eligibility using inclusion/exclusion criteria with sensitivity for interactions with vulnerable populations. Independently perform assessments including cognitive testing and scoring across participant visits; complete study forms including consent and data entry/validation. Recruit, schedule, identify, and consent study subjects via registries, EHRs, and other tools; maintain follow-up and timelines. Prepare written communications about study content and track follow-up activities to ensure ongoing participation. Respond to study queries from participants, families, and collaborating providers; manage data collection and validation with the study team. Handle study data acquisition and evaluation; coordinate with other coordinators and trainees on data quality. Process human specimens (blood, CSF) and manage biorepository activities in accordance with shipping regulations. Support collaborators at the ADRC with additional procedures as needed and with PI approval; manage study materials and inventory. Meet enrollment milestones and advise investigators on barriers, proposing protocol revisions as needed; provide cross-coverage support for team members. Other Special Projects & Training/Supervision As Needed (10%) Supervise and assess data accuracy of undergraduate and graduate staff; orient new members to study protocols; train staff to conduct interventions. Assist the PI with supervision of work-study students and volunteers. Minimum Requirements
Bachelor’s degree in Health Sciences or related field and one year of relevant experience. Additional Requirements
Candidates will be required to complete blood-borne pathogens training, CITI research ethics training (Good Clinical Practice) or equivalent, UW lab safety training, and HIPAA training. Desired Qualifications
Familiarity with RedCap. Experience with healthcare research and electronic medical records systems. Experience with diverse/vulnerable populations and direct patient/family/caregiver contact for administration of questionnaires. Working Conditions
The study requires travel to UWMC – Montlake campus, South Lake Union campus, and Harborview Medical Center campus to consent participants and administer surveys and interventions. #UWDeptMedicineJobs Compensation, Benefits And Position Details
Pay Range Minimum:
$60,000.00 annual Pay Range Maximum:
$69,600.00 annual Benefits:
Information about benefits for this position is available at https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift:
First Shift (United States of America) Temporary or Regular?
This is a regular position FTE (Full-Time Equivalent):
100.00% Union/Bargaining Unit:
UAW Research About The UW
Working at the University of Washington provides a unique opportunity to change lives on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is proud to be an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Division of Gerontology and Geriatric Medicine at Harborview Medical Center has an outstanding opportunity for a Research Coordinator to join their team. The division leads and manages clinical trials and studies focused on Alzheimer's Disease and related dementias. Working with the Principal Investigator, the Research Coordinator will implement clinical interventional trials within vulnerable patient populations, including investigations into the brain’s response to acute meal and nutrient interventions, diabetes medications, and cognitive interventions such as puzzles. The Research Coordinator will ensure research meets requirements, maintains patient confidentiality, orients and educates investigators and staff, and recruits and consents subjects with varying levels of cognitive ability and their caregivers. The role requires strong project management, problem-solving, and leadership to support multiple studies and deliverables, and includes training and supervision of staff and students. The Alzheimer’s Disease Research Center provides workshops for senior Coordinators who mentor new Coordinators on topics such as informed consent and trial design. Training for research study coordination is required due to work with protected health data and human subjects; onboarding includes UW Medicine-specific and general training (e.g., Good Clinical Practice, HIPAA, biosafety).
Duties and Responsibilities
Regulatory Affairs and Study Development (50%) Oversee regulatory affairs coordination as outlined by protocol objectives, including familiarity with active Alzheimer’s clinical trials and timely IRB submissions and modifications. Write/edit clinical research consent forms per CFR and FDA guidelines, ensuring all Elements of Informed Consent and translating complex protocols for participant understanding. Assist faculty in writing Investigational New Drug applications and annual reports for investigator-initiated trials; coordinate initial and ongoing submissions and annual reports to the FDA. Maintain and update regulatory documents (FDA forms, protocols, investigator CVs, licensures, etc.) per sponsor or federal requirements. Assist in protocol development for therapeutic trials and minimal-risk research, as well as chart reviews. Conduct Quality Assurance audits for the Alzheimer’s Research Program, including source document verification, consent compliance, and AE/SAE reviews in line with SOPs, GCP, and FDA regulations. Create and maintain written materials to improve external visibility for trial recruitment. Act as a subject-matter expert in plain-language writing for participant-facing materials and mentor staff in plain-language practices. Identify bottlenecks in trial implementation and apply problem-solving and process improvement approaches; coordinate with investigators, staff, institutions, and partners to meet requirements. Summarize study results, prepare reports, perform data validations, and manage data in systems such as RedCap and OnCore; support sponsor updates with milestones and interim reports. Study Conduct (40%) Determine eligibility using inclusion/exclusion criteria with sensitivity for interactions with vulnerable populations. Independently perform assessments including cognitive testing and scoring across participant visits; complete study forms including consent and data entry/validation. Recruit, schedule, identify, and consent study subjects via registries, EHRs, and other tools; maintain follow-up and timelines. Prepare written communications about study content and track follow-up activities to ensure ongoing participation. Respond to study queries from participants, families, and collaborating providers; manage data collection and validation with the study team. Handle study data acquisition and evaluation; coordinate with other coordinators and trainees on data quality. Process human specimens (blood, CSF) and manage biorepository activities in accordance with shipping regulations. Support collaborators at the ADRC with additional procedures as needed and with PI approval; manage study materials and inventory. Meet enrollment milestones and advise investigators on barriers, proposing protocol revisions as needed; provide cross-coverage support for team members. Other Special Projects & Training/Supervision As Needed (10%) Supervise and assess data accuracy of undergraduate and graduate staff; orient new members to study protocols; train staff to conduct interventions. Assist the PI with supervision of work-study students and volunteers. Minimum Requirements
Bachelor’s degree in Health Sciences or related field and one year of relevant experience. Additional Requirements
Candidates will be required to complete blood-borne pathogens training, CITI research ethics training (Good Clinical Practice) or equivalent, UW lab safety training, and HIPAA training. Desired Qualifications
Familiarity with RedCap. Experience with healthcare research and electronic medical records systems. Experience with diverse/vulnerable populations and direct patient/family/caregiver contact for administration of questionnaires. Working Conditions
The study requires travel to UWMC – Montlake campus, South Lake Union campus, and Harborview Medical Center campus to consent participants and administer surveys and interventions. #UWDeptMedicineJobs Compensation, Benefits And Position Details
Pay Range Minimum:
$60,000.00 annual Pay Range Maximum:
$69,600.00 annual Benefits:
Information about benefits for this position is available at https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift:
First Shift (United States of America) Temporary or Regular?
This is a regular position FTE (Full-Time Equivalent):
100.00% Union/Bargaining Unit:
UAW Research About The UW
Working at the University of Washington provides a unique opportunity to change lives on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is proud to be an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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