The Johns Hopkins University
Grants & Contracts Specialist (Office of Research & Translation) - 119231
The Johns Hopkins University, Baltimore, Maryland, United States, 21276
Grants & Contracts Specialist (Office of Research & Translation) - 119231
The Office of Research & Translation (ORT) is seeking a Grants & Contracts Specialist who will work directly with project PIs, Co-PI’s/Co-I’s and finance/administrative staff. Supporting tasks such as procurement, processing reimbursements, online payment transactions, allocations, journal entries, cost transfers, reconciling reports, financial data, quarterly budget meetings, and financial status reporting processes.
The Grants & Contracts Specialist will provide entry level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions including proposal preparation, budget development, account maintenance, billing/invoicing, reporting, and closeout. This role may manage less complex grants through the submission stage with oversight. The primary goal of this position is to support the timely, effective and efficient management of sponsored funding and may also assist with aspects of non-sponsored funds (general funds and gifts) management. The specialist works independently on less complex grants and contracts.
Specific Duties & Responsibilities
Partner with departmental faculty and/or budgetary staff on the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
May work with representatives from ORA, under the guidance of more senior members on the departmental research team.
Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Review sponsored project proposals for assigned grants of moderate complexity, prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, and adherence to relevant guidelines.
Provide instruction, preparation assistance and support related to application procedures, at the direction of the Sr. Grants & Contracts Analyst and/or Grants & Contracts Manager.
Serve as liaison between research units, central offices and funding agencies for grants of moderate complexity.
Review budgets and related justification for appropriateness and completeness of content. Ensure that all applicable and indirect costs have been applied.
Ensure compliance in areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within documents, conflicts of interest, etc.
Coordinate related details for all assigned grant submissions to ensure timeliness and accuracy.
Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators and research management.
May assist with closeouts as needed.
Assist with award setup details after grant number is assigned.
Support all relevant post-award responsibilities, as requested by senior members of the grants & contracts team, including account reconciliation, effort reporting, cost transfers, paying invoices, closeouts and related faculty support.
Other duties as assigned.
Additional Duties
Assist in processing and reporting of subaward & consultant/vendor invoices.
Assist with processing new awards and modifications in JAWS/SWIFT.
Monitor shared finance inbox and triage appropriately.
Communicate with Accounts Payable, Supply Chain, Accounts Receivable, Sponsored Projects, Research Projects Administration and other JHU departments on a routine basis.
Process timecards for hourly student employees.
Minimum Qualifications
Bachelor's Degree.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
One year of administrative/budgeting experience.
General knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
On Call Or Non‑standard Work Hour Requirements
Attend annual conference and Annual grant meeting, 1-5 days a year which could impede a weekend travel request.
Technical Qualifications & Specialized Certifications
General knowledge of accounting and budgeting theory and practices.
General understanding of external Federal Guidelines and procedures regarding grants and contracts.
Experience with Excel.
Technical Skills & Expected Level Of Proficiency
Analytical Skills - Developing
Attention to Detail - Developing
Grant Closeout Procedures - Developing
Grant Proposal Preparation - Developing
Grant Regulations - Developing
Grants and Contracts Management - Developing
Oral and Written Communications - Developing
Record Keeping - Developing
Regulatory Compliance - Developing
Relationship Management - Developing
Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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The Grants & Contracts Specialist will provide entry level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions including proposal preparation, budget development, account maintenance, billing/invoicing, reporting, and closeout. This role may manage less complex grants through the submission stage with oversight. The primary goal of this position is to support the timely, effective and efficient management of sponsored funding and may also assist with aspects of non-sponsored funds (general funds and gifts) management. The specialist works independently on less complex grants and contracts.
Specific Duties & Responsibilities
Partner with departmental faculty and/or budgetary staff on the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
May work with representatives from ORA, under the guidance of more senior members on the departmental research team.
Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Review sponsored project proposals for assigned grants of moderate complexity, prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, and adherence to relevant guidelines.
Provide instruction, preparation assistance and support related to application procedures, at the direction of the Sr. Grants & Contracts Analyst and/or Grants & Contracts Manager.
Serve as liaison between research units, central offices and funding agencies for grants of moderate complexity.
Review budgets and related justification for appropriateness and completeness of content. Ensure that all applicable and indirect costs have been applied.
Ensure compliance in areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within documents, conflicts of interest, etc.
Coordinate related details for all assigned grant submissions to ensure timeliness and accuracy.
Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators and research management.
May assist with closeouts as needed.
Assist with award setup details after grant number is assigned.
Support all relevant post-award responsibilities, as requested by senior members of the grants & contracts team, including account reconciliation, effort reporting, cost transfers, paying invoices, closeouts and related faculty support.
Other duties as assigned.
Additional Duties
Assist in processing and reporting of subaward & consultant/vendor invoices.
Assist with processing new awards and modifications in JAWS/SWIFT.
Monitor shared finance inbox and triage appropriately.
Communicate with Accounts Payable, Supply Chain, Accounts Receivable, Sponsored Projects, Research Projects Administration and other JHU departments on a routine basis.
Process timecards for hourly student employees.
Minimum Qualifications
Bachelor's Degree.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
One year of administrative/budgeting experience.
General knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
On Call Or Non‑standard Work Hour Requirements
Attend annual conference and Annual grant meeting, 1-5 days a year which could impede a weekend travel request.
Technical Qualifications & Specialized Certifications
General knowledge of accounting and budgeting theory and practices.
General understanding of external Federal Guidelines and procedures regarding grants and contracts.
Experience with Excel.
Technical Skills & Expected Level Of Proficiency
Analytical Skills - Developing
Attention to Detail - Developing
Grant Closeout Procedures - Developing
Grant Proposal Preparation - Developing
Grant Regulations - Developing
Grants and Contracts Management - Developing
Oral and Written Communications - Developing
Record Keeping - Developing
Regulatory Compliance - Developing
Relationship Management - Developing
Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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