Gold's Gym
Executive Administrator/Office Assistant
We are looking for an Executive Administrator/Office Assistant to support senior leadership of
Gold's Gym : an iconic and innovative pioneer of the fitness industry. This position will provide administrative support directly to our Co-CEOs and independently perform a wide range of complex and confidential administrative duties. Functions include general office administration and a variety of duties such as customer service, executive team coordination, franchisee communications, and assistance with events.
Responsibilities
Assists the Co-CEOs with administrative tasks as required during the workday.
Makes appointments and maintains calendars, schedules, and arranges for meetings and makes extensive travel arrangements.
Maintains and submits all expense reports for Co-CEOs.
Maintains a digital filing system for records, reports and other documents.
Transcribes, composes and prepares concise drafts of Senior Management meetings.
Receives and screens visitor telephone calls and e-mails providing information and resolving complaints, which regularly require the use of good judgment and the interpretation of company policies and procedures.
Assists events team with planning, logistics and on-site coordination of internal and external company events.
Provides assistance and information to outside public.
Researches, compiles and summarizes a variety of informational or statistical materials to create reports for the executive.
Opens and reads the incoming mail for executive team and then prepares outgoing mail when necessary.
Handles and processes sensitive company information and materials, exercising discretion and confidentiality.
Provides general administrative support for special projects and initiatives as directed by executive leadership.
Initiates correspondence independently for own signature or by appropriate management staff; reviews finished materials for completeness, accuracy, and format, compliance with policies and procedures.
Organizes meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings, prepare minutes or report the outcome of such meetings.
Organizes own work, sets priorities and meets critical deadlines; ensures that such deadlines are met by other staff.
Orders office supplies and break room supplies for the office.
Coordinates maintenance requests with building management.
Job Details
Seniority level: Entry level
Employment type: Full-time
Job function: Information Technology
Industry: Wellness and Fitness Services
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Gold's Gym : an iconic and innovative pioneer of the fitness industry. This position will provide administrative support directly to our Co-CEOs and independently perform a wide range of complex and confidential administrative duties. Functions include general office administration and a variety of duties such as customer service, executive team coordination, franchisee communications, and assistance with events.
Responsibilities
Assists the Co-CEOs with administrative tasks as required during the workday.
Makes appointments and maintains calendars, schedules, and arranges for meetings and makes extensive travel arrangements.
Maintains and submits all expense reports for Co-CEOs.
Maintains a digital filing system for records, reports and other documents.
Transcribes, composes and prepares concise drafts of Senior Management meetings.
Receives and screens visitor telephone calls and e-mails providing information and resolving complaints, which regularly require the use of good judgment and the interpretation of company policies and procedures.
Assists events team with planning, logistics and on-site coordination of internal and external company events.
Provides assistance and information to outside public.
Researches, compiles and summarizes a variety of informational or statistical materials to create reports for the executive.
Opens and reads the incoming mail for executive team and then prepares outgoing mail when necessary.
Handles and processes sensitive company information and materials, exercising discretion and confidentiality.
Provides general administrative support for special projects and initiatives as directed by executive leadership.
Initiates correspondence independently for own signature or by appropriate management staff; reviews finished materials for completeness, accuracy, and format, compliance with policies and procedures.
Organizes meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings, prepare minutes or report the outcome of such meetings.
Organizes own work, sets priorities and meets critical deadlines; ensures that such deadlines are met by other staff.
Orders office supplies and break room supplies for the office.
Coordinates maintenance requests with building management.
Job Details
Seniority level: Entry level
Employment type: Full-time
Job function: Information Technology
Industry: Wellness and Fitness Services
#J-18808-Ljbffr