Planterra
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We are seeking a highly organized and proactive Executive Assistant to support the President of the company. This individual will be responsible for managing the President’s daily schedule, overseeing correspondence, and serving as the primary point of contact for the executive office. The ideal candidate will possess strong communication skills, a high degree of professionalism, and the ability to multitask in a fast-paced environment. The Executive Assistant will also manage special events hosted or chaired by the President, including invitations, RSVPs, and event coordination. This is a hybrid position necessitating four days in the office.
Key Responsibilities
Manage the President’s Calendar : Schedule, coordinate, and confirm meetings, appointments, and travel arrangements for the President. Ensure efficient use of time by anticipating needs and addressing potential scheduling conflicts. Daily Correspondence Management : Handle the President's incoming calls, emails, and other communications. Draft, proofread, and respond to emails and letters on behalf of the President, ensuring professional and timely communication. Event Coordination : Take the lead on special events hosted or chaired by the President. Coordinate event logistics, send out invitations, track RSVPs, and ensure all event-related details are managed smoothly. Act as the primary point of contact for external partners or attendees related to these events. Travel Coordination : Arrange travel accommodations, itineraries, and related logistics for the President, ensuring a seamless and efficient travel experience. Document Preparation : Prepare reports, presentations, and other documents as requested by the President. Maintain organized records and files for easy access and reference. Confidentiality and Discretion : Handle sensitive information with the utmost confidentiality and professionalism. Exercise discretion when dealing with internal and external communications. Marketing Coordination:
Update content on company websites using both Wordpress and Squarespace. Post blogs and news releases. Technology Support : Utilize the Microsoft Office Suite and other relevant software to manage tasks, prepare presentations, and ensure effective communication and organization. Ensure the President’s devices and tools are running efficiently and stay up to date with necessary applications. Understand how to phrase queries in ChatGPT. Skills and Qualifications
Excellent Communication Skills : Strong written and verbal communication abilities, with a keen attention to detail. Must be able to draft professional correspondence, communicate clearly with internal and external stakeholders, and interact with all levels of personnel. Technologically Savvy : Proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and able to adapt quickly to new software tools and technologies. Organizational Skills : Strong time management and multitasking abilities with a high level of attention to detail. Ability to prioritize tasks and manage competing demands. Professionalism and Discretion : Ability to handle sensitive and confidential information with the highest level of professionalism and confidentiality. Event Planning Experience : Previous experience coordinating events or large meetings is a plus. Ability to manage logistics, invitations, RSVPs, and the execution of smooth events. Adaptability : Ability to thrive in a fast-paced, dynamic work environment. Must be flexible and willing to take on new tasks as needed. Seniority level
Entry level Employment type
Full-time Job function
Administrative Industries
Facilities Services
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Manage the President’s Calendar : Schedule, coordinate, and confirm meetings, appointments, and travel arrangements for the President. Ensure efficient use of time by anticipating needs and addressing potential scheduling conflicts. Daily Correspondence Management : Handle the President's incoming calls, emails, and other communications. Draft, proofread, and respond to emails and letters on behalf of the President, ensuring professional and timely communication. Event Coordination : Take the lead on special events hosted or chaired by the President. Coordinate event logistics, send out invitations, track RSVPs, and ensure all event-related details are managed smoothly. Act as the primary point of contact for external partners or attendees related to these events. Travel Coordination : Arrange travel accommodations, itineraries, and related logistics for the President, ensuring a seamless and efficient travel experience. Document Preparation : Prepare reports, presentations, and other documents as requested by the President. Maintain organized records and files for easy access and reference. Confidentiality and Discretion : Handle sensitive information with the utmost confidentiality and professionalism. Exercise discretion when dealing with internal and external communications. Marketing Coordination:
Update content on company websites using both Wordpress and Squarespace. Post blogs and news releases. Technology Support : Utilize the Microsoft Office Suite and other relevant software to manage tasks, prepare presentations, and ensure effective communication and organization. Ensure the President’s devices and tools are running efficiently and stay up to date with necessary applications. Understand how to phrase queries in ChatGPT. Skills and Qualifications
Excellent Communication Skills : Strong written and verbal communication abilities, with a keen attention to detail. Must be able to draft professional correspondence, communicate clearly with internal and external stakeholders, and interact with all levels of personnel. Technologically Savvy : Proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and able to adapt quickly to new software tools and technologies. Organizational Skills : Strong time management and multitasking abilities with a high level of attention to detail. Ability to prioritize tasks and manage competing demands. Professionalism and Discretion : Ability to handle sensitive and confidential information with the highest level of professionalism and confidentiality. Event Planning Experience : Previous experience coordinating events or large meetings is a plus. Ability to manage logistics, invitations, RSVPs, and the execution of smooth events. Adaptability : Ability to thrive in a fast-paced, dynamic work environment. Must be flexible and willing to take on new tasks as needed. Seniority level
Entry level Employment type
Full-time Job function
Administrative Industries
Facilities Services
#J-18808-Ljbffr