Connecticut Department of Administrative Services
Fiscal/Administrative Assistant(Office/On-site)
Connecticut Department of Administrative Services, Bridgeport, Connecticut, us, 06610
Fiscal/Administrative Assistant (Office/On-site)
Do you have four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll or purchasing? If so, we invite you to take this opportunity to join our team today!
Position Highlights
Full‑time | Year‑round position
Monday – Friday | 7:00 am – 3:30 pm
What We Can Offer You
View our State Employee Benefits Overview page!
Professional growth and paid professional development opportunities.
A healthy work‑life balance to all employees!
The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.
Responsibilities
Perform paraprofessional level work in fiscal and administrative activities;
Independently perform bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;
Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;
Prepare simple financial statements and assist in preparation of complex financial statements;
Calculate rates involving complex arithmetical formulas;
Gather and consolidate payroll and expenditure data for budget preparation;
Ensure that expenditures plus encumbrances are within appropriation limits;
Review routine expenditures for compliance with itemized budgets;
Utilize EDP systems for financial records and reports;
Independently perform purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders and preparing requests for proposals;
Independently prepare renewal or new contracts based on awards;
Ensure routine payments are in compliance with contract provisions;
Perform related duties as required.
Minimum Qualifications – General Experience Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
Minimum Qualifications – Substitutions Allowed
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one‑half (1/2) year of experience to a maximum of two (2) years.
One (1) year as a Pre‑Professional Trainee in fiscal/administrative work may be substituted for the General Experience.
Preferred Qualifications
Experience with Core‑CT Financials, bookkeeping software, or HRMS systems
Experience with State procurement policies and procedures
Experience with P‑Card (Purchasing Card) process
Experience auditing financial records and reports
Experience processing requisitions, purchase orders or payments
Experience processing and/or auditing employee payroll
Special Requirements Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.
Equal Opportunity Employer The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
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Position Highlights
Full‑time | Year‑round position
Monday – Friday | 7:00 am – 3:30 pm
What We Can Offer You
View our State Employee Benefits Overview page!
Professional growth and paid professional development opportunities.
A healthy work‑life balance to all employees!
The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.
Responsibilities
Perform paraprofessional level work in fiscal and administrative activities;
Independently perform bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;
Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;
Prepare simple financial statements and assist in preparation of complex financial statements;
Calculate rates involving complex arithmetical formulas;
Gather and consolidate payroll and expenditure data for budget preparation;
Ensure that expenditures plus encumbrances are within appropriation limits;
Review routine expenditures for compliance with itemized budgets;
Utilize EDP systems for financial records and reports;
Independently perform purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders and preparing requests for proposals;
Independently prepare renewal or new contracts based on awards;
Ensure routine payments are in compliance with contract provisions;
Perform related duties as required.
Minimum Qualifications – General Experience Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
Minimum Qualifications – Substitutions Allowed
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one‑half (1/2) year of experience to a maximum of two (2) years.
One (1) year as a Pre‑Professional Trainee in fiscal/administrative work may be substituted for the General Experience.
Preferred Qualifications
Experience with Core‑CT Financials, bookkeeping software, or HRMS systems
Experience with State procurement policies and procedures
Experience with P‑Card (Purchasing Card) process
Experience auditing financial records and reports
Experience processing requisitions, purchase orders or payments
Experience processing and/or auditing employee payroll
Special Requirements Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.
Equal Opportunity Employer The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
#J-18808-Ljbffr