Novate Legal Search is hiring: Litigation Secretary in Los Angeles

Join to apply for the Litigation Secretary role at Novate Legal Search. Posted 2 days ago.

Responsibilities

• Perform various administrative tasks such as data entry, filing, and document management.
• Prepare legal documents, including contracts and pleadings, for attorney review.
• Proofread and edit legal documents for accuracy and completeness.
• Maintain calendars and schedule appointments for attorneys.
• Answer phone calls and take messages with proper phone etiquette.
• Transcribe dictations and correspondence as needed.
• Provide general administrative support, manage documents, and ensure smooth office operation.

Requirements

• Minimum of 3 years of experience as a litigation secretary.
• Experience in personal injury defense, construction defect defense, and insurance defense.
• Knowledge of legal terminology, e‑filing, court rules, and court system.
• Knowledge of WordPerfect and ability to work with legal technology, including court‑filing computer systems, transcription software, dictaphone, and court‑forms program.
• Working knowledge of litigation management software systems is a plus.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent attention to detail and proofreading abilities.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Legal

Industry

Legal Services