Litigation Secretary-Contract to hire. Job at Novate Legal Search in Los Angeles

Litigation Secretary - Contract – Novate Legal Search

Responsibilities

• Input, revise, and finalize correspondence, memoranda and other legal documents.
• Draft routine correspondence, memoranda and other documents.
• File legal documents in federal and state courts, including e‑filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys.
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
• Proofread documents and check for appropriate formatting, spelling and grammar.
• Maintain good public relations with clients.
• Review all incoming mail, distribute to teams as needed and upload to the DMS.
• Prepare documents and packages for mail, messenger and overnight delivery.
• Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
• Enter attorney time. Send time entry reminders.
• Process client billing. Assist with review and edit of bills as necessary.
• Schedule appointments and make arrangements for meetings, conferences and travel.
• Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.
• Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services).
• Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys.
• Other duties and projects as assigned.

Qualifications

• A minimum of 8 years of litigation secretarial experience (Entertainment Litigation experience is a plus).
• Strong proofreading skills, attention to detail and solid grammar/spelling skills.
• High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
• Legal citation and legal terminology expertise.
• Familiarity with iManage, Compulaw or similar technology.
• The ability to organize, prioritize and meet the demands of multiple attorney assignments.
• Flexibility to work overtime occasionally.
• Good attendance and punctuality.