Recruiting Administrative Assistant- Temporary (6 months) Job at HDR in Omaha

Recruiting Administrative Assistant – Temporary (6 months)

HDR is seeking a Recruiting Administrative Assistant to provide support for our Global Recruiting team on a temporary basis for six months. The role is based at our global headquarters in Aksarben Village and will collaborate with teams worldwide.

Primary Duties

• Offer Letters: Preparation of offer letters and benefits information using our applicant tracking system (Taleo) and MS Office tools. A strong eye for detail is needed.
• Background Checks: Initiate background checks through Taleo (ATS) and monitor completed reports for any areas of concern. Assist candidates with issues related to completing their profile within our third‑party screening service, First Advantage.
• Drug Screens: Schedule and monitor drug screens; coordinate with candidates on location preferences and collection process. Collaborate with Recruiters and Safety team regarding results.
• Processing Hires: With a high degree of detail, process hires from Taleo into EBS, ensuring accuracy of personnel data flow. Troubleshoot any errors with high degree of technical aptitude.
• Travel Coordination: Partner with Recruiters to coordinate travel for their candidates and process their approved travel expenses.
• Incoming Inquiries: Take occasional inbound calls and emails from candidates inquiring about HDR and/or their application status, troubleshoot application issues.
• Job Postings: Post jobs to various local and national websites. Receive and proofread postings, work with websites to post positions, and handle associated billing information.
• Career Fair Coordination: On occasion, coordinate reservation of space and assist with ordering and delivery of booths and materials to a variety of college and industry career fairs.
• Bonuses: Maintain the database and process employee referral, signing, and relocation bonuses with the most extreme degree of accuracy and detail.
• Written and Verbal Communication: Assist Recruiters with constructing offer letter verbiage as well as enhancing job descriptions.
• LinkedIn: Creative use of LinkedIn Recruiter account to highlight HDR’s opportunities.
• Reporting: Utilize automated Excel reports to track and verify accuracy of multiple data points.
• HR Compliance: Serve as an advisor to Recruiters relative to HR hiring compliance and practices, including adverse impact process.
• Sourcing/Research: Conduct sourcing and research campaigns to help Recruiters find and attract quality candidates.
• Other Duties as Assigned.

Required Qualifications

• High School diploma or equivalent.
• A minimum of 1 year related experience.
• Ability to communicate professionally with all levels of employees.
• Excellent written and oral communication skills to produce and deliver high-quality correspondence.
• Proficient with MS Office.
• Ability to prioritize and handle multiple tasks in a fast‑paced environment.
• Self‑motivated, well‑organized and detail‑oriented.
• Ability to handle confidential information.
• Present numerical data effectively and is able to read and interpret written information.
• Ability to prioritize and plan work activities, use time efficiently and develop realistic action plans.
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Clerical background in a Human Resources‑type position helpful.
• Attitude and commitment to being an active participant of our employee‑owned culture is a must.

What We Believe

HDR is our company. Together, we build on each other’s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups – Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, and Young Professionals – help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Equal Opportunity

At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest, and conviction records.

Primary Location: Omaha, NE

Schedule: Full‑time (Temporary)