Abacus Service Corporation
Administrative Services Assistant Job at Abacus Service Corporation in Knoxville
Abacus Service Corporation, Knoxville, TN, US
Summary
Requisition ID
65028
Created On
10/23/2025 1:45 PM CDT
Date/Time Posted
10/27/2025 10:05 AM CDT
Requisition Name
Administrative Services Assistant
Folder
TDOT Region 1 Director of Operations
Customer
TN DOT
Quantity Requested
1
Description
Administrative Services Assistant 2
Qualifications Education and Experience: Graduation from an accredited college or university with a bachelor's degree and experience equivalent to two years of professional full-time staff work. Substitution of Education for Experience: Additional graduate coursework from an accredited college or university in public or business administration or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years. Substitution of Experience for Education: Qualifying full-time increasingly responsible sub-professional experience, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years. Overview: Under general supervision, is responsible for professional staff work of average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class performs a variety of general and special assignments in relieving an executive of administrative detail. This role is ideal for a strategic thinker, an organized multitasker who can anticipate needs before they arise, and is trusted to operate with independence, discretion, excellence and a high degree of professionalism. Responsibilities- Create time by managing calendars and keeping schedules focused and on target.
- Performs a variety of general staff administrative duties to support program operations.
- Drive clarity by aligning communications and logistics so every detail is on point.
- Tracking follow-ups, maintaining pace, and pushing priorities forward.
- Consults with director to determine costs, time, resources, and/or materials needed to complete an initiative.
- Monitors orders, employee time, and inventory of supplies.
- Assists in special assignments.
- Entering data into electronic databases to ensure accurate processing and record keeping.
- Using electronic office productivity software (MS Word, Excel) to perform daily tasks.
- P ulling relevant information from electronic databases
- Maintaining account entries in electronic databases to ensure accurate record keeping
- M ay be responsible for making travel arrangements and ordering office supplies as needed
- Resourcefulness
- Customer Focus
- Organizational Savvy
- Instills Trust
- Drives Engagement
- Clerical
- Communications and Media
- Customer and Personal Service
- Computer Software
- Active Learning and Listening
- Learning Strategies
- Mathematics
- Monitoring
- Judgment and Decision Making
- Typing
- Keyboarding
- Telecommunications
- Customer Service
- Mathematical Reasoning
- Written Comprehension
- Speech Clarity
- Speech Recognition
- A valid driver's license is required for this position.
Estimated Duration
11/01/2025 - 05/29/2026
Days
Monday Yes Tuesday Yes Wednesday Yes Thursday Yes Friday Yes Saturday No Sunday No
Hours/Day
7.5
Time Zone
EST
| Shifts Start Time End Time Description Active | ||||||||
| Shift 1 | 8:00 AM | 4:30 PM |
| Yes | |||
Location
Position Location On Site
Address
7345 Region Lane Knoxville, Tennessee 37914-0000
| Location Requirements | ||||
Candidate must be local. | Candidate Must Be Local | |||
Additional Location Details (City, State) : | This position will report on site to 7345 Region Lane, Knoxville, TN. 37914 | |||
Candidate Location (city,state) | Knoxville, TN | |||
| Onboarding Requirements to Complete Upon Acceptance | ||||
Minimum Verification Requirements | Please complete the following verification with Accurate upon candidate's selection. The TN Combined Counties & Statewide Search Package should be ordered from Accurate to include:
Please review the comments section of this requisition for any additional background check requirements. | |||
Onboarding Documents and Information: | Please follow this link and fill out the relevant documents: | |||
| Break Out Invoice By | ||||
Breakout Invoice By PO |
Qualifications
| Type Category Qualification Description Competency Required | ||||||||||||
| Skills | Others | Accounts Payable | Novice (1-3 Years) | Yes | ||||||||
| Skills | Others | Accounts Receivable | Novice (1-3 Years) | Yes | ||||||||
| Skills | Others | Administative Assistant | Proficient (4-6 Years) | Yes | ||||||||
| Software | Others | Adobe Acrobat | Proficient (4-6 Years) | Yes | ||||||||
| Skills | Others | Appointment Setting | Novice (1-3 Years) | Yes | ||||||||
| Skills | Others | Correspondence - Email | Proficient (4-6 Years) | Yes | ||||||||
| Skills | Others | Correspondence - General | Proficient (4-6 Years) | Yes | ||||||||
| Skills | Others | Customer Service | Proficient (4-6 Years) | Yes | ||||||||
| Skills | Others | Customer Service Skills | Proficient (4-6 Years) | Yes | ||||||||
| Skills | Others | Data Entry | Proficient (4-6 Years) | Yes | ||||||||
| Skills | Others | Emailing | Proficient (4-6 Years) | Yes | ||||||||
| Skills | Others | Filing | Novice (1-3 Years) | Yes | ||||||||
| Software | Others | Internet | Proficient (4-6 Years) | Yes | ||||||||
| Skills | Others | Inventory | Novice (1-3 Years) | Yes | ||||||||
| Software | Others | Microsoft Excel | Proficient (4-6 Years) | Yes | ||||||||
| Software | Others | Microsoft PowerPoint | Proficient (4-6 Years) | Yes | ||||||||
| Software | Others | Microsoft Publisher | Proficient (4-6 Years) | Yes | ||||||||
| Software | Others | Microsoft Word | Proficient (4-6 Years) | Yes | ||||||||
| Software | Others | Microsoft Works | Proficient (4-6 Years) | Yes | ||||||||
| Skills | Others | Printing and Copying | Proficient (4-6 Years) | Yes | ||||||||
| Skills | Others | Scheduling | Proficient (4-6 Years) | Yes | ||||||||
| Skills | Others | Travel Arrangements | Novice (1-3 Years) | Yes | ||||||||
| Skills | Others | Typing | Proficient (4-6 Years) | Yes | ||||||||
| Skills | Others | Verbal Communication | Proficient (4-6 Years) | Yes |