Robert Half
Description A well-established professional services firm in Carlsbad is looking for a motivated and detail-oriented Business Office Assistant to support their finance and operations teams. This is a fantastic opportunity for someone who enjoys a blend of administrative and light accounting responsibilities in a professional yet friendly environment. The ideal candidate is organized, adaptable, and takes pride in ensuring things are done right - from managing files to assisting with invoices and project documentation. Responsibilities:
- Provide general administrative and clerical support to office staff and management.
- Assist with bookkeeping tasks such as data entry, expense reporting, and invoice tracking.
- Manage incoming calls, correspondence, and client communications with professionalism.
- Organize digital and physical files to maintain easy access and compliance with company standards.
- Support project coordination, scheduling, and purchasing tasks as needed.
- Prepare reports, assist with special projects, and contribute to process improvements.
- Associate's or Bachelor's degree preferred.
- 2+ years of administrative or business office experience.
- Basic knowledge of bookkeeping or office accounting tasks.
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
- Strong attention to detail and ability to manage multiple priorities effectively.