Cedars-Sinai Medical Center
Executive Assistant - Executive Office
Cedars-Sinai Medical Center, Beverly Hills, California, United States, 90211
Align yourself with an organization that has a reputation for excellence. Cedars-Sinai was awarded the National Research Corporation's Consumer Choice Award for 19 consecutive years for providing high-quality medical care in Los Angeles. We were also named Workplace of the Year by the Advisory Board Company. We offer an outstanding benefits package, including healthcare, paid time off and a 403(b). Join us! Discover why U.S. News & World Report has named us one of America’s Best Hospitals.
The Executive Assistant provides administrative support to the executive level and coordinates all administrative activities of the office. The role also supports the department in administration, personnel, and call coverage. Responsibilities include maintaining the supervisor's calendar, screening calls, scheduling meetings, taking minutes, arranging travel, typing correspondence, and handling related duties as required. The assistant coordinates HR, payroll functions and assists with departmental budgetary considerations.
Duties and Responsibilities
Maintains calendar, schedules appointments and meetings, and arranges meeting rooms, contacts attendees, facilitates attendance, and ensures that required materials and equipment are provided.
Types correspondence, memoranda, and reports from rough drafts; composes and distributes meeting minutes and communications; ensures spelling, punctuation and grammar accuracy.
Establishes and maintains filing system and database records for the office; keeps distribution lists current and up to date.
Prepares slides and charts, researches, gathers, sorts, compiles, and coordinates information from files, other departments, and outside agencies for special reports and presentations.
Reviews financial, business and related reports, edits for errors, and notes variations for supervisor action.
Coordinates projects, including task completion management, setting deadlines, monitoring budgets, maintaining timelines and deliverables.
Coordinates travel arrangements, manages reservations, processes reimbursement through Concur, orders office supplies, and plans catering for meetings.
Responsible for Kronos time‑keeping records; provides payroll and HR administrative support such as paycheck pick‑up and check distribution.
Maintains Gemba Prep/Board as needed.
Qualifications Education:
High school diploma/GED required. Associate's degree/college degree in Business, Accounting, Computer Operations & Applications preferred.
Experience:
Four (4) years of progressive responsibility in office administration with a background in customer service required. Three (3) years of experience at the President's office, providing comprehensive support at the C‑suite level required.
About Us Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars-Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow’s health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents.
About the Team With a growing number of primary urgent and specialty care locations across Southern California, Cedars-Sinai's medical network serves people near where they live. Delivering coordinated, compassionate healthcare, you can join our network of clinicians and physicians to improve the healthcare people throughout Los Angeles and beyond.
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The Executive Assistant provides administrative support to the executive level and coordinates all administrative activities of the office. The role also supports the department in administration, personnel, and call coverage. Responsibilities include maintaining the supervisor's calendar, screening calls, scheduling meetings, taking minutes, arranging travel, typing correspondence, and handling related duties as required. The assistant coordinates HR, payroll functions and assists with departmental budgetary considerations.
Duties and Responsibilities
Maintains calendar, schedules appointments and meetings, and arranges meeting rooms, contacts attendees, facilitates attendance, and ensures that required materials and equipment are provided.
Types correspondence, memoranda, and reports from rough drafts; composes and distributes meeting minutes and communications; ensures spelling, punctuation and grammar accuracy.
Establishes and maintains filing system and database records for the office; keeps distribution lists current and up to date.
Prepares slides and charts, researches, gathers, sorts, compiles, and coordinates information from files, other departments, and outside agencies for special reports and presentations.
Reviews financial, business and related reports, edits for errors, and notes variations for supervisor action.
Coordinates projects, including task completion management, setting deadlines, monitoring budgets, maintaining timelines and deliverables.
Coordinates travel arrangements, manages reservations, processes reimbursement through Concur, orders office supplies, and plans catering for meetings.
Responsible for Kronos time‑keeping records; provides payroll and HR administrative support such as paycheck pick‑up and check distribution.
Maintains Gemba Prep/Board as needed.
Qualifications Education:
High school diploma/GED required. Associate's degree/college degree in Business, Accounting, Computer Operations & Applications preferred.
Experience:
Four (4) years of progressive responsibility in office administration with a background in customer service required. Three (3) years of experience at the President's office, providing comprehensive support at the C‑suite level required.
About Us Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars-Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow’s health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents.
About the Team With a growing number of primary urgent and specialty care locations across Southern California, Cedars-Sinai's medical network serves people near where they live. Delivering coordinated, compassionate healthcare, you can join our network of clinicians and physicians to improve the healthcare people throughout Los Angeles and beyond.
#J-18808-Ljbffr