Sacramento Behavioral Healthcare Hospital
Human Resources Coordinator (Sacramento)
Sacramento Behavioral Healthcare Hospital, Sacramento, California, United States, 95828
Job details
Position title:
Human Resources Coordinator Reports to:
Director of Human Resources Schedule:
Monday- Friday Pay:
$27.00 - $32.50 per hour (Non-exempt) Base pay range:
$56,160.00/yr - $67,600.00/yr This range is provided by Sacramento Behavioral Healthcare Hospital. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Overview
The Human Resources Coordinator serves as a key operational partner in the HR Department, with primary responsibility for managing the organization's leave of absence, ADA accommodations, and workers' compensation programs. This role ensures accurate eligibility determination, documentation, and compliance with federal, state, and internal policies while supporting employees and leaders throughout the leave and return-to-work process. The coordinator also maintains HRIS data integrity, assists with payroll and timekeeping concerns, and contributes to strategic HR initiatives such as Just Culture and employee engagement. Additional responsibilities include compliance tracking, onboarding support, and administrative coordination. The ideal candidate is highly organized, discreet, and collaborative, with strong knowledge of leave laws, HR systems, and healthcare compliance standards.
Key responsibilities
Leave Program Management: Administer and manage all leave of absence programs (FMLA, CFRA, bereavement, etc.), including eligibility determination, documentation, and return-to-work coordination
Leave Program Management: ADA accommodation program, including eligibility determination, documentation, and lead interactive process meetings with appropriate leadership
Leave Program Management: Workers' compensation processes, including communicating directly with the insurance company representatives and investigators
Leave Program Management: Complete disability-related and payroll forms and ensure timely communication with employees throughout the leave and workers' compensation process
Leave Program Management: Coordinate modified duty assignments and ensure compliance with federal, state, and internal policies
Leave Program Management: Maintain leave records and monitor timelines to ensure continuity and compliance
HRIS, UKG & Systems Administration: Assist employees and leadership with timekeeping, pay records, and benefit payments while on leaves
HRIS, UKG & Systems Administration: Maintain accurate employee records in the HRIS and personnel files, ensuring compliance with document retention policies and audit readiness
HRIS, UKG & Systems Administration: Pull reports and conduct data analysis in HRIS/Payroll system and other systems as needed
HRIS, UKG & Systems Administration: Assist employees and leadership with escalated payroll inquiries and concerns
HR Projects & Strategic Initiatives: Contribute to the development of a Just Culture framework, employee engagement initiatives, and other organizational culture initiatives
HR Projects & Strategic Initiatives: Maintain updated HR resources including forms, guides, and leaves materials
HR Projects & Strategic Initiatives: Support process documentation, case tracking, and policy implementation
Compliance & Recordkeeping: Ensure accurate and compliant employee records in accordance with local, state, and federal requirements
Compliance & Recordkeeping: Monitor completion of mandatory trainings and certifications in collaboration with department managers
Compliance & Recordkeeping: Assist with internal audits and reviews as needed
General Administrative Support: Contribute to New Employee Orientation training day 1 as needed
General Administrative Support: Provide administrative support to the HR Department including scheduling, document management, and correspondence
General Administrative Support: Collaborate with HR Generalist and Director on operational initiatives and cross-functional coordination
General Administrative Support: Serve as a resource for general HR inquiries and escalate issues appropriately
General Administrative Support: Ensure all HR processes and materials meet federal, state, and organizational standards
General Administrative Support: Help foster a culture of responsiveness, collaboration, and continuous improvement
General Administrative Support: Any additional related duties as requested by the HR Department or other administrator
Requirements Minimum requirements:
At least two (2) years of experience in HR administration or operations
Familiarity with HRIS systems (UKG, etc.)
Working knowledge of leave laws and compliance basics
Strong organizational and time management skills
Excellent interpersonal and written communication skills
High level of discretion and confidentiality
Bachelor's degree in Human Resources, Business Administration, or related field preferred
PHR and/or SHRM-CP certification preferred
Health care industry preferred
Skills and abilities
Maintains strict confidentiality of employee, applicant, and patient information
Demonstrates respect and sensitivity across diverse social, cultural, economic, and educational backgrounds
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and HR platforms (e.g., UKG, HealthStream)
Knowledgeable in leave administration (FMLA, CFRA, ADA, bereavement, disability) and onboarding workflows
Skilled in HRIS administration, including employee setup, reporting, and data integrity
Coordinates system access (IT, HealthStream, biometric timeclocks) and maintains audit-ready personnel files
Capable of pulling, interpreting, and presenting HR data for compliance and operational insights
Tracks licensure, certifications, and training completions to ensure compliance
Understands and enforces HR policies with clarity and professionalism
Provides responsive, respectful, and solution-oriented employee relations support
Coordinates training sessions, onboarding events, and recognition programs
Manages routine HR tasks (mail, paychecks, general support) with reliability
Collaborates effectively with payroll, IT, and department managers
Strong organizational skills with ability to prioritize, multitask, meet deadlines, and work independently
Communicates clearly and professionally, both in writing and verbally
Physical requirements
Use standard office equipment and access, input, and retrieve information from a computer; keyboard use for extended periods
Communicate effectively in person or via telephone with diverse populations
Follow verbal and written instructions with attention to detail
Perform complex mental functions and basic arithmetic; interpret complex laws, regulations, and policies
Vision: see details of objects at close range
Coordinate multiple tasks simultaneously
Reach forward, up, down, and to the side
Sit or stand for extended periods and move between work areas
Lift up to 25 pounds
Note: This description reflects information currently available and does not imply a contract of employment. Sacramento Behavioral Healthcare Hospital is an equal opportunity employer.
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Position title:
Human Resources Coordinator Reports to:
Director of Human Resources Schedule:
Monday- Friday Pay:
$27.00 - $32.50 per hour (Non-exempt) Base pay range:
$56,160.00/yr - $67,600.00/yr This range is provided by Sacramento Behavioral Healthcare Hospital. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Overview
The Human Resources Coordinator serves as a key operational partner in the HR Department, with primary responsibility for managing the organization's leave of absence, ADA accommodations, and workers' compensation programs. This role ensures accurate eligibility determination, documentation, and compliance with federal, state, and internal policies while supporting employees and leaders throughout the leave and return-to-work process. The coordinator also maintains HRIS data integrity, assists with payroll and timekeeping concerns, and contributes to strategic HR initiatives such as Just Culture and employee engagement. Additional responsibilities include compliance tracking, onboarding support, and administrative coordination. The ideal candidate is highly organized, discreet, and collaborative, with strong knowledge of leave laws, HR systems, and healthcare compliance standards.
Key responsibilities
Leave Program Management: Administer and manage all leave of absence programs (FMLA, CFRA, bereavement, etc.), including eligibility determination, documentation, and return-to-work coordination
Leave Program Management: ADA accommodation program, including eligibility determination, documentation, and lead interactive process meetings with appropriate leadership
Leave Program Management: Workers' compensation processes, including communicating directly with the insurance company representatives and investigators
Leave Program Management: Complete disability-related and payroll forms and ensure timely communication with employees throughout the leave and workers' compensation process
Leave Program Management: Coordinate modified duty assignments and ensure compliance with federal, state, and internal policies
Leave Program Management: Maintain leave records and monitor timelines to ensure continuity and compliance
HRIS, UKG & Systems Administration: Assist employees and leadership with timekeeping, pay records, and benefit payments while on leaves
HRIS, UKG & Systems Administration: Maintain accurate employee records in the HRIS and personnel files, ensuring compliance with document retention policies and audit readiness
HRIS, UKG & Systems Administration: Pull reports and conduct data analysis in HRIS/Payroll system and other systems as needed
HRIS, UKG & Systems Administration: Assist employees and leadership with escalated payroll inquiries and concerns
HR Projects & Strategic Initiatives: Contribute to the development of a Just Culture framework, employee engagement initiatives, and other organizational culture initiatives
HR Projects & Strategic Initiatives: Maintain updated HR resources including forms, guides, and leaves materials
HR Projects & Strategic Initiatives: Support process documentation, case tracking, and policy implementation
Compliance & Recordkeeping: Ensure accurate and compliant employee records in accordance with local, state, and federal requirements
Compliance & Recordkeeping: Monitor completion of mandatory trainings and certifications in collaboration with department managers
Compliance & Recordkeeping: Assist with internal audits and reviews as needed
General Administrative Support: Contribute to New Employee Orientation training day 1 as needed
General Administrative Support: Provide administrative support to the HR Department including scheduling, document management, and correspondence
General Administrative Support: Collaborate with HR Generalist and Director on operational initiatives and cross-functional coordination
General Administrative Support: Serve as a resource for general HR inquiries and escalate issues appropriately
General Administrative Support: Ensure all HR processes and materials meet federal, state, and organizational standards
General Administrative Support: Help foster a culture of responsiveness, collaboration, and continuous improvement
General Administrative Support: Any additional related duties as requested by the HR Department or other administrator
Requirements Minimum requirements:
At least two (2) years of experience in HR administration or operations
Familiarity with HRIS systems (UKG, etc.)
Working knowledge of leave laws and compliance basics
Strong organizational and time management skills
Excellent interpersonal and written communication skills
High level of discretion and confidentiality
Bachelor's degree in Human Resources, Business Administration, or related field preferred
PHR and/or SHRM-CP certification preferred
Health care industry preferred
Skills and abilities
Maintains strict confidentiality of employee, applicant, and patient information
Demonstrates respect and sensitivity across diverse social, cultural, economic, and educational backgrounds
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and HR platforms (e.g., UKG, HealthStream)
Knowledgeable in leave administration (FMLA, CFRA, ADA, bereavement, disability) and onboarding workflows
Skilled in HRIS administration, including employee setup, reporting, and data integrity
Coordinates system access (IT, HealthStream, biometric timeclocks) and maintains audit-ready personnel files
Capable of pulling, interpreting, and presenting HR data for compliance and operational insights
Tracks licensure, certifications, and training completions to ensure compliance
Understands and enforces HR policies with clarity and professionalism
Provides responsive, respectful, and solution-oriented employee relations support
Coordinates training sessions, onboarding events, and recognition programs
Manages routine HR tasks (mail, paychecks, general support) with reliability
Collaborates effectively with payroll, IT, and department managers
Strong organizational skills with ability to prioritize, multitask, meet deadlines, and work independently
Communicates clearly and professionally, both in writing and verbally
Physical requirements
Use standard office equipment and access, input, and retrieve information from a computer; keyboard use for extended periods
Communicate effectively in person or via telephone with diverse populations
Follow verbal and written instructions with attention to detail
Perform complex mental functions and basic arithmetic; interpret complex laws, regulations, and policies
Vision: see details of objects at close range
Coordinate multiple tasks simultaneously
Reach forward, up, down, and to the side
Sit or stand for extended periods and move between work areas
Lift up to 25 pounds
Note: This description reflects information currently available and does not imply a contract of employment. Sacramento Behavioral Healthcare Hospital is an equal opportunity employer.
#J-18808-Ljbffr