City of Minneapolis
Overview
Join to apply for the
Event Coordinator
role at
City of Minneapolis . The Minneapolis Convention Center (MCC) is a relationship building environment. Each individual at MCC is a hospitality hero who fulfills our mission by providing service and fostering relationships. We host more than 300 events annually and contribute to a vibrant downtown community by providing economic impact through visitor spending at hotels, restaurants, arts & attractions, and retail establishments. This position functions as the liaison for clients using the Minneapolis Convention Center by planning, organizing, controlling, and monitoring security, crowd management and hospitality services to ensure contractual obligations are filled and client expectations are met. Work Location : This position currently works on-site. Responsibilities
Assist clients in planning and organizing event security and hospitality services as an advisor to prevent and solve current and potential problems and conflicts. Prepare event outlines for operating departments within the convention center and input schedule of events into the computer to ensure proper staffing two weeks prior to each event. Act as a liaison for client and assist with scheduling of decorators, security, entertainment, party planners, fire marshal, parking lot personnel, traffic control, and related services to ensure successful, safe and profitable events. Conduct pre-convention and post-convention meetings as necessary to ensure proper department communication, customer satisfaction and constructive feedback. Act as MOD (Manager on Duty) to be a liaison between Convention Center and customers. Coordinate personnel use, equipment distribution and facility use with other event coordinators as it relates to multiple events in the facility. Perform daily checks of event set-ups prior to client arrival to ensure customer safety concerning floor plans, layouts, egress/ingress planning and fire code compliance. Conduct building tours to inspect facility, equipment, personnel, general activity, etc. Responsible for invoicing and ensuring that any additional charges incurred are billed to the client. Attend meetings and assist with scheduling of event security, emergency medical technicians, fire watch, parking lot personnel, traffic control, crowd management and related hospitality services with catering, operations, sales and event coordination to ensure proper staffing and equipment needs are understood and client expectations are met within budget guidelines. Working Conditions
Indoor setting with considerable walking and standing. Required Qualifications
Education
Bachelor’s Degree or Vocational School Certificate in Hotel Management or closely related field. Experience
Two years experience in coordinating large-scale meetings and special events. Preferred one to two years of event security experience. Equivalency
An equivalent combination of education and experience closely related to the duties of the position may be considered. Although not required, a resume and cover letter are strongly recommended. Selection Process
The selection process may include one or more of the following steps: rating of relevant education and experience and/or an oral examination. A passing score (70%) on each step is required to be placed on the eligible list. The City of Minneapolis HR Department reserves the right to limit the number in any phase of the selection process. A submitted application is used to verify answers to supplemental questions. Background Check
The City may require a criminal background check and/or qualifications check for certain positions. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify qualifications. Applicants who do not sign the informed consent form will not be further considered. Drug and Alcohol Testing
All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made. Applicants will be required to sign a notification and consent form prior to testing. Those who do not consent will not be offered employment. Union Representation
This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association. For more information on the terms and conditions of this agreement please visit: MPEA, https://www.minneapolismn.gov/government/departments/hr/labor-agreements/ Eligible List Statement
The names of applicants who meet minimum qualifications and pass the screening process will be placed on the eligible list for employment consideration. This list will be certified to the hiring manager for filling vacancies of the same job title and will expire two months after establishment. Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the eligible list. They may select additional people to interview based on education, experience, or skills relevant to the operational needs of the position. Knowledge, Skills And Abilities
Knowledge of Convention Planning and the Hospitality Industry. Working knowledge of computers, software and applications. Ability to communicate with clients, exhibitors, staff, and contractors in a professional and courteous manner. Ability to review floor plans and diagrams for fire safety requirements. Ability to prepare floor plans and diagrams. Good communication and problem solving skills. Skill in organizing, planning and mobilizing equipment and personnel on a daily and long-term basis. The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.
#J-18808-Ljbffr
Join to apply for the
Event Coordinator
role at
City of Minneapolis . The Minneapolis Convention Center (MCC) is a relationship building environment. Each individual at MCC is a hospitality hero who fulfills our mission by providing service and fostering relationships. We host more than 300 events annually and contribute to a vibrant downtown community by providing economic impact through visitor spending at hotels, restaurants, arts & attractions, and retail establishments. This position functions as the liaison for clients using the Minneapolis Convention Center by planning, organizing, controlling, and monitoring security, crowd management and hospitality services to ensure contractual obligations are filled and client expectations are met. Work Location : This position currently works on-site. Responsibilities
Assist clients in planning and organizing event security and hospitality services as an advisor to prevent and solve current and potential problems and conflicts. Prepare event outlines for operating departments within the convention center and input schedule of events into the computer to ensure proper staffing two weeks prior to each event. Act as a liaison for client and assist with scheduling of decorators, security, entertainment, party planners, fire marshal, parking lot personnel, traffic control, and related services to ensure successful, safe and profitable events. Conduct pre-convention and post-convention meetings as necessary to ensure proper department communication, customer satisfaction and constructive feedback. Act as MOD (Manager on Duty) to be a liaison between Convention Center and customers. Coordinate personnel use, equipment distribution and facility use with other event coordinators as it relates to multiple events in the facility. Perform daily checks of event set-ups prior to client arrival to ensure customer safety concerning floor plans, layouts, egress/ingress planning and fire code compliance. Conduct building tours to inspect facility, equipment, personnel, general activity, etc. Responsible for invoicing and ensuring that any additional charges incurred are billed to the client. Attend meetings and assist with scheduling of event security, emergency medical technicians, fire watch, parking lot personnel, traffic control, crowd management and related hospitality services with catering, operations, sales and event coordination to ensure proper staffing and equipment needs are understood and client expectations are met within budget guidelines. Working Conditions
Indoor setting with considerable walking and standing. Required Qualifications
Education
Bachelor’s Degree or Vocational School Certificate in Hotel Management or closely related field. Experience
Two years experience in coordinating large-scale meetings and special events. Preferred one to two years of event security experience. Equivalency
An equivalent combination of education and experience closely related to the duties of the position may be considered. Although not required, a resume and cover letter are strongly recommended. Selection Process
The selection process may include one or more of the following steps: rating of relevant education and experience and/or an oral examination. A passing score (70%) on each step is required to be placed on the eligible list. The City of Minneapolis HR Department reserves the right to limit the number in any phase of the selection process. A submitted application is used to verify answers to supplemental questions. Background Check
The City may require a criminal background check and/or qualifications check for certain positions. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify qualifications. Applicants who do not sign the informed consent form will not be further considered. Drug and Alcohol Testing
All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made. Applicants will be required to sign a notification and consent form prior to testing. Those who do not consent will not be offered employment. Union Representation
This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association. For more information on the terms and conditions of this agreement please visit: MPEA, https://www.minneapolismn.gov/government/departments/hr/labor-agreements/ Eligible List Statement
The names of applicants who meet minimum qualifications and pass the screening process will be placed on the eligible list for employment consideration. This list will be certified to the hiring manager for filling vacancies of the same job title and will expire two months after establishment. Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the eligible list. They may select additional people to interview based on education, experience, or skills relevant to the operational needs of the position. Knowledge, Skills And Abilities
Knowledge of Convention Planning and the Hospitality Industry. Working knowledge of computers, software and applications. Ability to communicate with clients, exhibitors, staff, and contractors in a professional and courteous manner. Ability to review floor plans and diagrams for fire safety requirements. Ability to prepare floor plans and diagrams. Good communication and problem solving skills. Skill in organizing, planning and mobilizing equipment and personnel on a daily and long-term basis. The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.
#J-18808-Ljbffr